FTA Grant Process & Technical Assistance

1. FTA Grant Process &Technical Assistance Federal Transit Administration November 2007

2. Federal Transit Administration Regional Offices Primary Responsibilities: • To provide technical assistance • To provide financial resources (grants) • To provide oversight

3. Federal Transit Administration Getting Started Regional representative should be contacted soon after notification of selection Legal Compliance: One-time submissions to FTA before funding recipients can begin grant development in TEAM • DUNS Number • Authorizing Resolution • Opinion of Counsel

4. Federal Transit Administration Getting Started TEAM-Web Registration • Designated Official • Certifying Attorney • All others who will work in TEAM Submittal of Recipient Information in TEAM

5. Federal Transit Administration First Steps Master Agreement Certifications and Assurances - Applicable certs & assurances and the master agreement will need to be submitted within 90 days from the date of publication of the notice or with the recipient’s first grant application in a new fiscal year, whichever comes first

6. Federal Transit Administration First Steps National Environmental Protection Act (NEPA) - NEPA compliance necessary Developing Budget for TEAM grant

7. Federal Transit Administration Grants are the mechanism by which FTA administers funding to grantee agencies

8. What is TEAM-Web?http://ftateamweb.fta.dot.gov TEAM-Web: Transportation Electronic Award and Management Web • Recipients may apply for FTA funds, obtain information about the status of their funding requests, and manage their projects.

9. Grant Development Process Create a Project Project Milestones Project Environmental Findings Project Information Project Budget Project Fleet Status Application Reviewer Notify FTA FTA Reviews Application and Offers Comments Modify Application FTA Assigns a Project Number Submit Project FTA Awards Funds for Project Execute

10. Federal Transit Administration Grantee Responsibilities Grantees are responsible for administration and management of the grant in compliance with the grant agreement and applicable FTA Circulars and Regulations This includes (among other things): - providing administrative and management support of project operations - ensuring compliance with FTA requirements - maintaining project schedules - equipment and facility maintenance

11. Federal Transit Administration Grantee Responsibilities Grant & Financial Management Grant Management - Implementation of Grants & Projects - Reporting Requirements: TEAM-Web & Milestone Progress Report - Budget Revisions or Amendments in TEAM - Grant Close-outs

12. Federal Transit Administration Grantee Responsibilities Grant & Financial Management Financial Management ECHO (Electronic Clearing House Operation) is a computer based application that processes drawdown request and makes payments to FTA grantees

13. ECHO Web

14. ECHO Web

15. Federal Transit Administration Grantee Responsibilities Grant & Financial Management Financial Status Reports (FSRs) FSRs are done in TEAM quarterly or annually depending on the grant program and the FTA Region

16. Federal Transit Administration Technical Assistance • FTA staff available for assistance • Web resources (FTA, CTAA, TEAM, FHWA) • Workshops & Conferences • Rural Transportation Assistance Program (RTAP) – National & State

17. Federal Transit Administration Questions