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TW Contract

European Commission. TW Contract . MICROSOFT . CORPORATION. TW: from idea to action. IB StC + Contract signature + Notification. Selection committee. Provision of MS proposals. Acceptance of the proposals. TW Fiche Circulation . MS selected. MS + BC TW contact

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TW Contract

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  1. European Commission TW Contract

  2. MICROSOFT CORPORATION TW: from idea to action IB StC + Contract signature + Notification Selection committee Provision of MS proposals Acceptance of the proposals TW Fiche Circulation MS selected MS + BC TW contact preparation Draft TW Project Fiche EC Approval RTA arrival

  3. Way for seccess Why is it so important to draw a GOOD contract? • Preparation - the most crucial phase • It sets the ground for the project implementation • The final result depends on the ingredients! • A good contract avoids serious problems in the implementation! • It is everybody’s roadmap

  4. How to draft a good contract? • Reference Documents: • Twinning Manual (latest updates!) • Standard Format of the Contract (Annex A of the Twinning Manual) • General principles: • Twinning = Joint exercise!! • Make sure that the key actors on both sides are involved • Preparatory costs for MS covered • Basis: Project Fiche (mandatory results) and MS proposal • TW contract must be developed in line with fiche! • AO and/or EC Delegation acts as facilitator

  5. Twinning contract management • Planning is essential • Timing and deadlines: • 7-10 months form circulation until start of activities • Notification of TW contract signature → RTA within 3 months • Involvement and availability of key staff • MS and BC PLs to manage own staff in coherence • Best approach - MS PL is distinguished from “technical” project management (accounting, bookkeeping, etc.)

  6. Special Conditions(up-front contract) Loremipsumdolor sit amet, consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum, ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Morbieget dui quisliberovulputatevenenatis. Sedegestasvelit id velit. Mauris et tortor. Nuncorci. In sit ametarcu. Mauriseudiamnecrisusaliquetfringilla. Vestibulum a nuncvenenatis quam dapibussodales. Nam eulectus sit ametmetusconguevulputate. Nam mollis est. Nam vitae justo non velitsuscipitullamcorper. Phasellus sit ametjusto vitae estpharetrafacilisis. Suspendisse in auguequisauguerhoncusnonummy. Utpretiumpurusutsapien. Ut ac ante. Integer porttitorblanditelit. Suspendissevenenatis, ligula in pharetrahendrerit, odioarcusollicitudinnunc, sit ametlacinianequenuncquissapien. Integer eunibh vitae purusaliquamtristique. Contract Annex: A1 Contract Annex: A2 Contract Annex: A8 Project Identification Fiche Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Twinning contract elements • Joint responsibility of both – BC and MS

  7. Twinning contract elements • TW Contract Annexes: • Annex I: Workplan • Annex II: General + Financial Provisions • Annex III: Budget • Annex IV: Contract award procedures • Annexes V, VI: Forms • Annex VII: Financial + Reporting Rules • Annex VIII: Consortium mandates

  8. Twinning contracts preparation • Timing of TW Contract Preparation: • Submission of 1’st draft contract: max. 3 months • Deadline for 2’nd and following drafts • EC binding opinion • Finalisation and signatures • Contract has to be signed within 6 months followed the notification

  9. Twinning contract approval • Final draft TW contract → IB Steering Committee • Approval is EDC responsibility • MS & BC PL initialise A1 & A3 compulsory and binding opinion on the relevance of TW work plan in relation to the EU acquis and its latest developments at that stage • Signed TW contract → EC 15 WORKING DAYS

  10. Twinning contract approval • IB Steering Committee opinion Recommend to finance Conditionally approved Unconditional approval Rejection Amendment required Full debate Rework Written proc.

  11. Twinning contract signature • Contracting Authority and MS signs and initial contract • High MS and BC official • Consortium → Lead MS signs • MS & BC PL initialise annexes A1 & A3 • No need to sign A2, A4-8

  12. EC EC NCP PAO Equivalent MS line ministry Usually BC line ministry Beneficiary MS partner ECD Twinning contract signature TW Contract

  13. Twinning contract signature • Notification of all signatories: • Responsibility of the ECD • The Beneficiary Administration • MS partner(s), MS/BS NCP, PAO • The European Commission (CC only) • Notification → Official start of the project • No costs are eligible before notification (except preparatory costs)

  14. Special Conditions(up-front contract) Loremipsumdolor sit amet, consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum, ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Morbieget dui quisliberovulputatevenenatis. Sedegestasvelit id velit. Mauris et tortor. Nuncorci. In sit ametarcu. Mauriseudiamnecrisusaliquetfringilla. Vestibulum a nuncvenenatis quam dapibussodales. Nam eulectus sit ametmetusconguevulputate. Nam mollis est. Nam vitae justo non velitsuscipitullamcorper. Phasellus sit ametjusto vitae estpharetrafacilisis. Suspendisse in auguequisauguerhoncusnonummy. Utpretiumpurusutsapien. Ut ac ante. Integer porttitorblanditelit. Suspendissevenenatis, ligula in pharetrahendrerit, odioarcusollicitudinnunc, sit ametlacinianequenuncquissapien. Integer eunibh vitae purusaliquamtristique. Contract Annex: A1 Contract Annex: A2 Contract Annex: A8 Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Loremipsumdolor sit amet, Consectetueradipiscingelit. Pellentesqueleopurus, adipiscingeget, sagittiselementum, tempus et, ligula. Nullamsagittis. Proinblanditsollicitudinsapien. Fusceelitsapien, convallis id, malesuada vitae, aliquet ac, risus. Nunclaciniaurna sit ametligula. Aliquam ac mauris. In laciniadignissimligula. Integer dolorvelit, commodoeget, suscipit vitae, sagittiseget, quam. Utporta, dolorsagittisvenenatispulvinar, tortornullaelementumorci, egetconvallisarcusapien at velit. Nunceget dui euligulaportaluctus. Pellentesquesederos. Suspendisselacinia, justo sit ametfringillaelementum. Ligula ante vestibulumnulla, sedaliquammaurisrisus at turpis. Nullamnecnibh sit ametjustofeugiatelementum. Nuncpharetraturpiseu mi. Morbilibero. Sedmollisdapibuslectus. Morbi dictum. Donec ac lectusnecnislsagittisbibendum. Utegetneque tempus urnarutrumfacilisis. In hachabitasseplateadictumst. Quisquefaucibusposuere nisi. Vivamus in justoquisnequeblanditlaoreet. Aliquamfermentumlectus. Vestibulumsagittisbibendum dui. Mauris id tellus vitae tortortinciduntporta. Nullafacilisi. Integer urnametus, blanditnec, tristique vitae, blanditeget, felis. Maecenas turpisligula, dictum non, congue ac, nonummybibendum, tellus. Twinning contract elements • TW contract structure: • Up-front Contract and Special Conditions: • between Contracting Authority and the MS (grant beneficiary) • Annexes I – VIII: → Annexes I (work-plan) → Annex III (budget) between MS and BC (final beneficiary)

  15. Twinning contracts details • Up-front contract and Special Conditions: • IdentificationofContractingParties: • Contracting Authority (ECD) • Lead Member State (grantbeneficiary) • Article 2: • 2.1: startof legal duration (dateofnotification) • 2.3: implementationduration in months: n + 3 • Article3: • overallgrand total budgetinto 3.1 and 3.2 • ( = overall total in Annex III (budget), WITHOUT theco-financingcomponent)

  16. Twinning contracts details Annex A1: Work Plan (Description of the action) Annex A2: General Conditions applicable to EC-financed grant contracts Annex A3: Budget for the Action (incl. co-financing part by Final Recipient) Annex A4: Contract-award procedures Annex A5: Standard request for payment and financial identification form Annex A6: Expenditure Verification Report Annex A7: Special Financial Annex Annex A8: Mandates (if MS have formed a consortium)

  17. Twinning contracts details • Annex I – Workplan: • Identification of the implementing parties • Final Beneficiary and Member State • Article 1 – Background • Policy development, beneficiary institution(s), related projects • Article 2 – AcquisCommunautaire

  18. Twinning contracts details • Article 3 of Annex I – Workplan: • Provides the concept built around the Mandatory Results → leading to the Overall Objective and the Project Purpose → based on Activities

  19. Twinning contracts details

  20. Twinning contracts details • Article 4 of Annex 1 – Tasks (Inputs): • Provides the concrete input in form of Activities →organised into components where each component leads to one Mandatory Result → type, human resources, other resources number of days

  21. ARTICLE 4. TASKS (INPUTS) COMPONENT 1: Gap analysis of legal acts in force related to counterfeit money - conception of implementation of requirements of the International Convention of 20th April 1929 for the Suppression of Counterfeiting Currency and Protocol, as well as norms of EU provisions prepared Module 1 : legal and functional audits Activity 1.1 – 6 : functional audit: analyse conditions of synergies between paying actors Method: Short term experts will proceed to examination of the structure in charge of the fight against other counterfeited payment instruments, notably which it concerns the credit cards, in particular the current actors in the area of the fight against counterfeited payment instruments and the possible synergies between the existing structures and the new central office that must be set up. Resources: • 1 expert. Number of days: 5 (One week by one expert). • Targeted public: the Criminal police and chief of relevant police units. • One interpreter will be provided for this activity. Expert: Mr Tribolet (French Police Counterfeit Money Fighting Central Office – OCRFM)) Twinning contracts details

  22. Twinning contracts details • Article 6 of Annex 1– Risks : • Project internal conditions • Article 6 of Annex 1– Time-Schedule: • On a monthly basis • Per activity grouped into components

  23. Twinning contracts details

  24. Twinning contracts details • Article 7 of Annex 1 – Human resources (responsibilities): • On a monthly basis Human Resources → Institutions, project personnel, positions, eligibility → (CVs) → material resources: exclusively beneficiary • BC PL and RTA counterpart CVs

  25. Twinning contracts details • Article 8 of Annex 1 – Management and Monitoring: • Language • Project Steering Committee • Reporting • Article 9 of Annex 1 – TW review missions: • After TW project completion • Financed by TAIEX

  26. Twinning contracts details • Annex 3 – Budget: • Identification of the implementing parties Final Beneficiary and Member State • Template, strict correspondence with Annex I Clearly defined budget sections • TW budget rules • Co-financing by final beneficiary

  27. Twinning contracts details • Final screening: • proof-read • all 8 annexes ? • project fiche fully covered ?

  28. Signatures • For ENPI

  29. EU Visibility • Rules on visibility for projects: http://ec.europa.eu/europeaid/visibility/pdf/europeaid_guidelines_en.pdf • Acknowledge EU financing • Templates: http://ec.europa.eu/comm/europeaid/visibility/index_en.htm

  30. Lessons learnd (1) • Reference Documents: • Twinning Manual (latest updates!) • Standard Format of the Contract (Annex A of the Twinning Manual) • General principles: • Twinning = Joint exercise!! • Make sure that the key actors on both sides are involved • Basis: Project Fiche (mandatory results) and MS proposal • TW contract must be developed in line with fiche! • Seek EC Delegation support

  31. Lessons learnd (2) • As the fiche, the workplan is based on the logical framework method • Objectives, Acquis andGuarantedresults must bewelldefined(streamlinedinsteadoflongandunclear) • and realistic • Benchmarks should be set per activityanddefine(quantity, quality, target group, time and place) • The commitments of each partner clearly identified • Beneficiary must considerits absorption capacity (especially staffavailability) • Budget should be in line with procedures and stick to work plan

  32. TW Contract modification

  33. TW contracts modification • Certain degree of flexibility exists • No change of the Mandatory Results • However, the way or technique might be changed • Modifications only with the validity of contract! • Modification formalities : • General amendments • Financial amendments • Possible EC ex-post control Addenda or Side letter

  34. TW contracts modification • Addenda is required while changing: • Mandatory results (inc. benchmarks) • Change MS or BC PL • Suspending the funding or lifting the suspension of funding • TW project duration • Major reallocations > 15% of the total TW Budget • No addenda: used means, schedule, dates, non-key MS STEs • Signed by ECD + MS + BC PLs • EC + IB Steering Committee approval required (timing!)

  35. < 15 % TW contracts modification • Side letter(s) is required while changing: • For changes not affecting the basic purpose of TW • Small budgetary reallocations • Signed by MS + MB PLs • ECD tacit approval • Timing! Addenda TW Budget

  36. TW contracts modification • NO RETROACTIVE CAHNGES! • No costs eligible prior the modification

  37. TW contracts modification • Budgetary changes – key principals: • Overall budget is fixed • Old activity replaced by new • Fees, Per-diem, etc. are set • Full-time RTA (min. 12 months) – PRIORITY against other actions • Justification of new activities/STEs • Savings are not the justification • Modifications within the validity of Contract

  38. TW Contract budget

  39. Twinning contract budget • TW budget template: • Template provided in TW Manual • Strictly to be respected • To allow amending or cancelling an activity • For easy budget re-allocation (SL or ADENDUM) • Components and Activities: • One Mandatory Result = One Component • Components split up in Activities • Stand-alone Activities

  40. Twinning contract budget

  41. Twinning contract budget • Eligible costs: (1) • RTA: salary, allowances, training • RTA Assistant • TW contract preparatory costs • Project Leader (fees, travel) • Experts per activity (fees, travel, per diem, local travel) • Visibility costs • External audit costs

  42. Twinning contract budget • Eligible costs: (2) • “Management Cost”: 150% on all fees • Translation – Interpretation (justified) • Training in BC • Training in MS (justified) • Expenditure verification report costs (4000-6000 €) • Procurement of Supplies / Services (exceptional) • Contingencies (2,5%)

  43. Twinning contract budget • RTA related costs: (1) • Salary, benefits, allowance: • Salaryand non-wagelabourcosts • 6% of salary and non-wagecosts • Subsistenceallowance (50% of rate for daysspentinBC) • Health insurance RTA + spouse (max. €200 / €100children) • Accommodation • Per diem allowancefor first 30 days (RTA + spouse/children) • Accommodation + (single or couple) • Estate agent fees (max 2 months’ rent)

  44. Twinning contract budget • RTA related costs: (2) • Travel: • to and from place of duty • removaland storage + annualtriphome for RTA + family OR: • monthlyAPEX return tripshome for RTA (flat rate) • Other RTA related costs: • Schoolfees (max. €12,000 p.a.) • RTA training in Brussels (3 per diems + returnflight to Brussels) • Assistant expenses

  45. Twinning contract budget • MS PL costs: • Travel (min 3 days per quarter): • Travelto and from place of duty • Project leader fees and 150% management costs • Airfares • Per diems • Translation of reports etc. (€15 - €45 per page) • Interpretation (max. €300 per day) • Final audit costs (€4 000 – 6 000) • Managementof Logistics and Accountingareprovided by theMS Covered out of the150% Management Costs (no additionalcost)

  46. Twinning contract budget • TW Contract preparatory costs: • Refundable upon endorsement of Contract For trips during the period up to 6 months following notification of selection Projects > 1 M€ Project Leader and RTA • 9 flights • 30 per diems • 30 fees • Flat rate 150% Projects <1 M€ Project Leader and RTA • 6 flights • 20 per diems • 20 fees • Flat rate 150%

  47. Twinning contract budget • Visibility costs: • Eligibility: printing of posters, banners and otheritems • Promotingtheactivities and acknowledgingthefundingsource • Thefundingsourcemust be acknowledged on alldocuments, products and atevents • As a minimum, the EU logo should be displayed Projects> 1 M€ 5 000 euro Projects ≤1 M€ 3 000 euro

  48. Twinning contract budget • Other costs in BC: • Feesof short-term experts • Management costs on STE (150% of fees) • Per diems for STEs (overnight stay) • Airfare(economy) • Localtravel (limited budget) • Translation(for instance €15 - €45 per page) • Interpretation(for instance max. €300 per day) • Interpretation away (for instance max. €400 per day)

  49. Twinning contract budget • Costs incurred in MC: • Per diems for BC participants • Interpretation(for instance max. €300 per day) • Incidentalfee 10€ per BC participant • Fees/rates of MS non-TW-partner institution • Travelinside MS (if justified) • No RTA assistance, unless RTA assistant providesinterpetationservises • No RTA/STE/LTE/PL cost back in motherland Note: If the cost of hiring a BC interpreter + per diems + travel is lower than hiring a local interpreter, the former solution is recommended

  50. Twinning contract budget • Fees for STEs: PUBLIC ADMINISTRATION€250 per day Civilservants MANDATED BODY Class 1 expert€250 per day(Minimum 3 years of relevantexperience) Class 2 expert€350 per day(Minimum 8 years of experience, workin non-EU countries) Class 3 expert€450 per day(Minimum 15 years of experience, high-levelstaff)

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