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Department of Sport, Arts, Culture and Recreation Presentation on the Conditional Grant Expenditure. 1st quarter report 25 August 2010. Structure. Chief Directorate: Sport and Recreation The following Directorates are responsible for the implementation of the Conditional Grant:
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Department of Sport, Arts, Culture and RecreationPresentation on the Conditional Grant Expenditure 1st quarter report 25 August 2010
Structure • Chief Directorate: Sport and Recreation • The following Directorates are responsible for the implementation of the Conditional Grant: • Sport Development and Coordination • Competitive Sport. • School Sport • Mass Participation 2010 Technical Coordination
PROGRAMMES AND BUDGET There are three programmes under this grant: Siyadlala: R18,000,000 SSMPP: R14,000,000 LEGACY: R31,650,000 6% COMPENSATION: R 4,014,000 TOTAL: R67,664,000
List of Siyadlala Projects • Marketing the hubs • Contract Workers • Holiday Programmes • Indigenous Games • Pool Programme • Golden Games • Marathons (Comrades, Soweto) • Gymnastrada • Cluster Specific Events • Youth Camps • Capacity Building • Equipment and Attire • Cuban Student • Spirit Games • 16 Days Of Activism
List of School Sport Mass Participation Projects • Contract Workers • School Sport Festivals • Capacity Building programmes • Equipment and Attire
List of Legacy Projects • Club Development • Sport Councils • Gauteng Sports House • Training and Development • Equipment and Clothing • Community Mobilisation 2010 6.1. Ticketing 6.2. Volunteer Programme 6.3. Gauteng Gateway 6.4. Mobilisation (GPG Holiday Programme)
List of Legacy Projects 7. 2010 Related Football Projects 7.1. Football for Hope 7.2. Legends 7.3. Show me your Number Awareness Campaign 7.4. Football Structures 7.5. Football Museum 8. Public Viewing
List of Legacy Projects 9. Sport in Communities 9.1. Tennis 9.2. Federation Support 9.3. Dream Fields 9.4. Lead Schools (Athletics and Netball) 9.5. Schools World Cup 9.6. LSEN Schools
Siyadlala- Progress Update • All Hubs had June/July integrated GPG holiday programme with Education adding 143 schools sites to the 51 hubs for the programme • 123106 participated, Females,-54116 Youth-114037, Disabled-615, Elderly-8761 • 8000 participants visited heritage sites coordinated by Gauteng Tourism, SACR Heritage Unit, busses by Transport • 143 School sites were added to the 51 hubs that implemented a holiday programme • GCRA students volunteered to facilitate HP activities • SSA, Golden lions, Local Football association participated in the programme • Love-Life was fully involved in the programme with the Life-skills programme • SSMPP volunteered to facilitate sport programmes in schools We had 1300-150 participants in holiday programme sites • Municipalities supported the programme • Communities and Hub forum stakeholders were afforded opportunities to attend the World Cup games • Pool development with Black Ball Federation 1777 participants in 15 hubs
SSMPP- Progress Update • Currently the Programme is operating in 325 Schools. 195 Primary Schools, 118 Secondary Schools & 12 Special Schools • These schools are divided into 21 Clusters. Tshwane : 6 Clusters, Ekuhurleni : 4 Clusters, Sedibeng : 4 Clusters Johannesburg 1 : 3 Clusters & Johannesburg 2 : 4 Clusters • Schools visited by SRSA : April – LG Hoelele, Lesolang, Boikanyo, Mabopane, Soshagaan, Rekopatse [ Tshwane West ] GDE & SRAC May – Progress & Paul Mosaka [ Pimville ] Khanya Lesedi & Boneha [ Ratanda ] June – Bokomosa [ Tembisa ]. • Two Provincial Meetings were held with Cluster & GDE District Coordinators in April & May.
SSMPP- Progress Update • Various football festivals were held in the schools / clusters to promote mass participation activities. The focus of these festivals were to promote awareness on the World Cup. These festivals generated tremendous excitement and interest. Schools had to adopt countries. • All ten Dreams & Teams schools organized mini World Cup Events. This culminated in Provincial events hosted by Khensani Primary [ Tshwane ] and Tembisa Secondary [ Ekurhuleni ]. These events were organized by the Young Leaders. • A Dreamfields event was held in April for the Jhb Inner City ; 16 Schools participated • The recruitment process of Sport Assistants in schools and Cluster Coordinators was successfully undertaken. 95 % of appointments have been registered.
Legacy –Progress Update1. Club Development • Progress Update • 12 meetings were held with Federations/codes on the programme to discuss the implementation as well as to get commitment from all the codes in the delivery of the objectives of the programme as set out in the National Blueprint. • Equipment handover took place with rugby • Federations have to submit their fixtures so that the transport can procured for the away league games. • From the second quarter the Capacity Building courses will start in August and end in February. • Purchasing of equipment and attire for clubs will take place in the third quarter. The specifications for the equipment and attire have been completed. • The budget spent thus far is R895,874.52. This was for compensation for the Assistant Director ,for equipment bought and capacity building courses that took place in February and March 2010.
2. Sport Councils • Progress Update • The Sports Council is a civil society organisation that is represented by Federations, regional sport Councils and NGO’s • The aim of the Gauteng Sports Council is to enhance sport development in the Province in a manner that transforms the sporting sector to represent the population of the Province, promotes social stability, increases participation in sport and supports healthy lifestyles, builds Gauteng as a “Home of Champions” and the preferred destination for international sporting events. • The Gauteng Sports Council is operational and functional. • Their registration with CIPRO has been completed. • The programs that the GSC has in place are to coordinate capacity building programmes for members.(HIV/Aids, Crime, girl child programmes, Rural Development Activities, Raodshows (Getting the Province to play), Awareness programmes. • For the first quarter no funds have been spent.
3. Sports House • Progress update • To provide administration and office space support for the Gauteng Sports Council, Provincial Federations, and other sport stakeholders • The Sport House assists many sport organisations in the Province that do not have designated areas/ offices to work from. • Many Sport organisations work from the boots of their Motor-cars or if they are privileged from the work offices. • The Sports House is an administrative and resource centre for sport organisations. It will assist the sport organisations to manage and administer their sport more effectively and efficiently. • The sports house is functional. • The office space for the Sports House is currently at the Joburg Stadium. • The long term view is to have an independent facility that will have administrative office, practice and playing facilities, accommodation, lecture rooms and a sports science area. • In the process of extending the lease for the sports house for another year. The current lease ends the 30 September 2010. • No budget spent for this quarter. Funds to be utilised during the third and fourth quarter
4. Training and Development • Progress Update • The aim of training and development is to capacitate sport managers, coaches, technical officials, athletes and contract workers in order for them to deliver on their various areas of specialization. • By providing better administered and managed sport organisations. • Athletes are equipped with life skills that will assist them both on and off the field. • A debriefing meeting was held with the service providers (training & logistics) and training departmental coordinators. • The reports, database and collection of the Portfolio’s of evidence (POE’s) for the previous training that took place between January and March was completed. • Directorates are in the process of finalising the people to be trained. • The following training programmes will be implemented: Sport Administration, Life skills programme, event management and generic coaching. • No budget spent as training will commence from August through to February 2011.
5. Clothing and Equipment • Progress Update • The aim is to ensure that organisations that participate in the departmental programmes are equipped with equipment and attire as per the Conditional Grants outcome and prescripts. • Better resourced schools, communities and clubs so that they are able to participate competitively. • Units have consolidated their lists for their equipment. • The equipment and attire will be purchased during the third quarter. • 2010 &SPU has started theprocurement process for the support of the community Games underway- Specifications submitted. The Community games take place during December.
6. Community Mobilisation-2010 • 6.1. Ticketing • Progress Update • To mobilize and garner support for the National team as well as promote the world cup activation • The Department purchased 4613 World Cup tickets according to availability at the time of purchase. • These were distributed in the following manner: • 1003 tickets for the Schools; • 1007 tickets for the Special Homes (Orphanages and homes for the disabled); • 1012 tickets for the Football clubs from the different hubs; • 545 tickets for the GPG departments stakeholders as directed by the Executive council in Gauteng. • The Provincial Treasury advised that SACR could purchase tickets as per its mandate and for mass mobilization but ensuring that spending is within the plans and budget and not in excess, adhere to financial management and general corporate governance policies and avoid wasteful and fruitless expenditure incurred by the department.
6. Community Mobilisation-2010 (cont.) • 6.2. Volunteer Programme • Progress Update • The Volunteer Programme had a focus on the 2010 FIFA World Cup, the greater vision was to provide an opportunity for the young people in particular to received training and development for the skills that would equip them in their future endeavors in the job market • The 2010 Project Unit coordinated and staged the general training of 1200 non-host city volunteers in line with the training programme that had been conducted in the training of the host city/LOC/FIFA volunteers. • The Department lead in the provision of the general training (office management, supervisor and group leaders; administration, accreditation; logistics; welcome desk; media; marketing; transport; stadiums; communications; fan parks, PVAs and Township TVs; and protocol) for the volunteers.
6. Community Mobilisation-2010 (cont.) • The course was provided by a reputable service provider which is also THETA accredited. • The various GPG departments, government entities and other stakeholders provided specific training in accordance with the requirements of the sector • After the training and orientation, the volunteers were deployed in various areas, such as the PVAs, Park `n Rides, Park `n Walks, Fly the Flag support campaigns, Gig Rigs, School Holiday Programme, Maponya Mall/Nelson Mandela Foundation Programme and closer to Soccer City and Ellis Park Stadia • Others were on standby for any request for deployment either from host cities, FIFA or elsewhere. • The department is in the process of finalising the stipend payment for all deployed volunteers and coordinating a Closing Ceremony for them.
6. Community Mobilisation-2010 (cont.) • 6.3. Gauteng Gateway • Progress Update • The Gauteng Gateway was the conduit set to mobilize the community of Gauteng via activations that sold the Province and promoted the World Cup • The activations included Football Friday and Football Supporters activation, among others. • In terms of the Football Friday, these went around the Province targeting and partnering with the three Districts and the Metros. • The Football events, costed at R1,694,469 were held every Friday from May 12th culminating in 30 days, 10 days, 7 days and last Friday in townships and city venues. • The number of attendees varied area by area but averaged around 700 per day. • During these events 5 aside activities were played by male, female and legend teams. • .
6. Community Mobilisation-2010 (cont.) • The South African Football Supporters Association played a major role in mobilizing football supporters towards participation, ownership, bringing the hype and interest in areas visited during the activations Teaching of the national symbols and national anthem was also done thereby promoting the Fly the Flag initiative. • Developmental and established artists were used to promote the art industry. • The South African Football Supporters Association (SASFA) were secured for the months of June and July at the cost of R200 000 and they played a major role in mobilizing football supporters towards participation, ownership, bringing the hype and interest in areas visited during the activations
6. Community Mobilisation-2010 (cont.) • This was supported by a mobile truck that was converted to accommodate the logistical needs for such an operation. • The truck further served as a mobile Public Viewing venue during the World cup. • The final mobilization was aimed at supporting Ghana the only African team that went to the quarter finals. • The garnering of support for this team was taken to Berea, Sunnyside and Yeoville where social cohesion was evidenced by the communities that embraced each other and brought to reality the notion of “African Cup”
6. Community Mobilisation-2010 (cont.) • 6.4. Mobilisation (GPG Holiday Programme) • Progress Update • To provide active and mass participation amongst communities • All Hubs had June/July integrated GPG holiday programme with Education adding 143 schools sites to the 51 hubs for the programme • 123106 participated, Females,-54116 Youth-114037, Disabled-615, Elderly-8761 • 8000 participants visited heritage sites coordinated by Gauteng Tourism, SACR Heritage Unit, busses by Transport • GCRA students volunteered to facilitate Holiday Programme activities • .
6. Community Mobilisation-2010 (cont.) • 6.4. Mobilisation (GPG Holiday Programme) • Swimming South Africa, Golden lions and Local Football associations also participated in the Holiday Programme by providing coaching programmes and educational talks Love-Life was fully involved in the programme with the Life-skills programme • SSMPP volunteered to facilitate sport programmes in schools. • Municipalities supported the programme • Communities and Hub forum stakeholders were afforded opportunities to attend the World Cup games • Pool development with Black Ball Federation 1777 participants in 15 hubs
7. 2010 Related Football Projects • 7.1. Football for Hope • Progress Update • The aim of the programmes is to increase access to football development and talent identification in disadvantaged communities. • Consultations with stakeholders have taken place. • Preparations were made with the National Youth Development Agency and the City of Joburg for the support of the Football for Hope. • Communication breakdown between the team coordinating the Football for Hope and the involvement of the province. • The provincial team was eliminated from the plans without information to Province. • Alternative plan being developed similar to the football for hope programme in the province to benefit other municipalities. • This is in Collaboration with the SA Soccer Legends and the SA Schools Football Association
7. 2010 Related Football Projects (cont.) • 7.2. Legends • Progress Update • The aim of the programmes is to increase capacity and skills of relevant stakeholders. • The programme assist with capacity building programmes as follows: • To train 14 former football professionals in sports administration and management. • To train 24 former football professionals in event and project management. • To support football development and talent identification in the hubs and school • Consultations are taking place with stakeholders. • The programme will be drafted with relevant target groups. • The venues for the training will be identified and normal procurement procedures will follow. • Still awaiting compliance document from the SASL. • Plan to rollout programme from August 2010. • No budget was spent in the first quarter.
7. 2010 Related Football Projects (cont.) • 7.3. Show me your Number Awareness Campaign • Progress Update • This project aims to raise HIV/AIDS awareness through a series of activities that will demonstrate the South African football players’ commitment to the fight against HIV/AIDS. • This project and its activities are in line with the National Strategic Plan on HIV and AIDS 2007 – 2011, as well as SAFPU’s own HIV and AIDS Policy. • SAPFU wants to promote programmes on HIV and AIDS, and showcase the soccer player’s public commitment in the fight against HIV and AIDS. • Raise awareness and increase the number of young people undergoing voluntary HIV testing • The plan has been submitted and the memorandum has been drafted for approval. • The following activities take place: coaching clinics, VCT, Educational Theatre productions, dialogues. • The programme will commence in September through to December
7. 2010 Related Football Projects (cont.) • 7.4. Football Structures • Progress Update • The aim is to assist the SAFA Structures in the Province in having efficient administration practices in place. • As part of the legacy of the World Cup, SAFA Structures in the Province will be assisted in improving their operations in terms of planning process, compliance and corporate governance matters. Facilitate the acquisition office space for Regional Structures. • There are 6 SAFA Regional structures in the province. • Consultative / or planning meeting was held with SAFA Gauteng - to discuss their needs and activities for the current year. • They have to submit their comprehensive plan by the end of July
7. 2010 Related Football Projects (cont.) • 7.5. Football Museum • Progress Update • To provide a historical display of football in the Province. • The Department supported the moving museum exhibition which was launched during the world cup and displayed at the Mary Fitzgerald Square where the City of Joburg hosted its PVA. • The exhibition was displayed for 25 days and frequented by those who attended the daily matches screened at the Square. • The issue of the permanent home of this museum and future collaboration and location will be taken after the debriefing of the mobile exhibition.
8. Public Viewing Areas (PVA’s) • Progress Update • The PVA catered for the communities that were not able to attend the live matches for a variety of reasons. • Supported and facilitated the hosting of PVAs by all three districts and Metros targeting all Bafana games, the opening and the closing games. • These were hosted in halls, stadia as well in the mobile PVA truck which targeted the outskirt areas to ensure wide reach of the World Cup coverage. • The numbers who attend collectively exceeded 200 000 spectators across the Province. • The Districts received R500k each and Metros R100k to support the hosting. Additionally, private establishments were assisted with equipment such as big screens and volunteers. this was done in partnership with Gauteng Enterprise Propeller.
9. Sport in Communities • 9.1. Tennis • Progress Update • The programme will assist with developing tennis players that can compete regionally, provincially, nationally and eventually Internationally. • Capacity building courses for managers, coaches and technical officials. • To establish tennis clubs • Consultative / or planning meeting was held with Tennis SA and Gauteng - to discuss their needs and activities for the current year. • Tennis to submit their comprehensive plan. • The programme to commence by September
9. Sport in Communities • 9.2. Federation Support • Progress Update • The programme aims to assist federations through the Business in the Box (BIB)Project. • This project assists federations with their compliance documentation so that they are able to source funding from various entities. • Another area that will be focused on is Business Plan writing. • In the process of conducting a needs analysis with the federations to determine how many need the intervention. • Met with the service providers to discuss our requirements for the current year.
9. Sport in Communities • 9.3. Dreamfields • Progress Update • The purpose of the project is to provide poor and rural schools with football kit with intention of rejuvenating the school’s football leagues. • Dream Fields is an NGO structure that drives football Project across the Country. • The kit is used for playing football with other schools as well as with the participating Dream field school in that area. • The dream bag consist of 15 jerseys, 15 shorts, 15 pair of socks, 15 sheen pads, 3 whistles, two pairs of goalkeeper gloves and the bag.
9. Sport in Communities • Progress Update (Cont.) • This is a legacy project that was initiated as a result of the country hosting the 2010 FIFA World Cup. • Football festivals are arranged for a cluster of schools within a given education district. • The Department of Sport, Arts, Culture and Recreation has entered into a partnership with the Dream field Consortium to enhance the legacy projects. • The department gives a grant of R500 000, which is utilized for the purchase of Dream bags and to coordinate the festivals. • Dream field also solicit more funds from the public sector to match the government contribution
9. Sport in Communities • 9.4. Lead Schools • Progress Update • To assist with mass participation of learners for talent Identification purposes. • The Department of SACR has noted the decline in terms of team representatively in athletes and netball events. • There are fewer blacks who represent Team Gauteng in national tournaments as a result of this decline. • The Department of SACR and the Gauteng Department of Education discussed the matter and resolved to have Lead Schools.
9. Sport in Communities • 9.4. Lead Schools (Cont.) • Each district (15) will identify at least for schools as, one primary and one secondary school for athletics and one primary and one secondary for netball. • These schools will be provided with extra resources for the codes that they shall be selected for. • They will also be supported with capacity building for educators and a sports assistant where possible. • The federations will also provide technical support, these schools will also be expected to participate in the federation program • Eighty two schools will be identified for the current financial year to kick start the program.
9. Sport in Communities • 9.5. Schools World Cup • Progress Update • For schools to participate and emulate what was taking place in the country. • My 2010 School Adventure is a FIFA world Cup initiative tournament. • This is a collaboration between the FIFA 2010 Organizing Committee (LOC), Sport and Recreation South Africa (SRSA) Department of Basic Education (DoBE) partnering with ADIDAS and Coca Cola. • These were a national tournament which was divided into a participation pillar and educational pillars. Participation Pillars is a football tournament and the educational pillars was Poetry and Art.
9. Sport in Communities • 9.5. Schools World Cup (Cont.) • The department concentrated on the participation pillar. • The province had nine hundred and thirty school who participated in the knock out football tournament. • The tournament was divided into three categories namely boys and girls under 14, boys and girls under 18 and LSEN schools boys and girls open age. • Thirty schools participated at the provincial tournament of My 2010 Schools Adventure. • Six schools were selected to represent Gauteng in the national tournament. The national event took place in Gauteng at Marks Park sports Complex from the 7th - 9th May 2010. • Gauteng girls under 14 and under 18 where bronze medalist in their respective groups.
9. Sport in Communities • 9.6. LSEN Schools • Progress Update • To give people with disabilities the opportunity to participate in various sporting activities. • These are schools that are classified as schools with Learners with Specialized Educational Needs (LSEN). • Due to the various forms of disabilities that these learners have they organize their own disability specific tournaments. • The department of SACR and GDE provide logistical, administrative and technical support during their events. .
9. Sport in Communities • 9.6. LSEN Schools • The province has 119 LSEN schools. • They participate in the following disciplines: single coded events athletics, aquatics, multi-coded events football, netball, boccha , goal ball and wheelchair basketball. • The role of the department is to ensure that learners with disabilities do participate in sport and they have the necessary support.
CHALLENGES • Events hosted late at night posed risks for personnel and spectators, especially in far out and unlit areas • Reaction to events as they surfaced that stretched the capacity of the Directorate • Lack of staff in some units which hampers the implementation of programmes. • Service Level Agreements with Local Government with regard to office space as well as for the implementation of programmes. • Priority Wards • Stakeholders do not submit their business plans timeously. • Un-communicated change of plans by stakeholders • Procurement processes hampers the delivery of services.
MONITORING CAPACITY • Monitoring of the programme is lacking. However, the required staff to assist with this is being reworked for submission to the HOD. • The Department under-spent on the Grants. The reasons for this is as follows: • Most of the programmes were not implemented due to the FIFA World Cup. • The department implemented the integrated GPG holiday Programme and most of the Human Resources were deployed to this activity. Since this took place during June/ July the expenditure will reflect during the second quarter.
REPORTS • Funds are not transferred to other department or municipalities due to the fact that the Grant does not make provision for this. • The funds are utilised under Goods and Services.
