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Chinook Arch Regional Library System

Chinook Arch Regional Library System. Chinook Arch Regional Library System. Chinook Arch Regional Library System. Chinook Arch Regional Library System. Chinook Arch Regional Library System. Chinook Arch Regional Library System. Maximizing Your MS Exchange Server Investment

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Chinook Arch Regional Library System

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  1. Chinook Arch Regional Library System Chinook Arch Regional Library System Chinook Arch Regional Library System Chinook Arch Regional Library System Chinook Arch Regional Library System Chinook Arch Regional LibrarySystem

  2. Maximizing Your MS Exchange Server Investment Through the Use of Public Folders

  3. History

  4. History E-mail Server Type POP3 >> MAPI Mail Client Outlook 2000 >> 2003 Markup Language HTML >> CFM Security Local >> Domain

  5. History

  6. Technology being used

  7. Technology being used

  8. Technology being used

  9. Types of Public Folders

  10. Types of Public Folders Contacts Distribution Lists Calendars Vehicle Booking Room Booking Hours of Operation Events and Closures

  11. Types of Public Folders

  12. Contacts Previous Procedure for storing shared contacts

  13. Contacts Previous Procedure for storing shared contacts User creates the contact in a folder The folder is stored in the local PST file The user then either prints the contact list or Exports the list to the file server

  14. Contacts Previous Procedure for storing shared contacts

  15. Contacts New Procedure for storing shared contacts

  16. Contacts New Procedure for storing shared contacts User gets credentials from Active Directory Exchange verifies credentials User creates the contact Contact is stored in a public folder Data is written to database and backed up

  17. Contacts New Procedure for storing shared contacts Demonstration

  18. Contacts New Procedure for storing shared contacts • Advantages • No redundant data entry • Security with Active Directory • Server backup/redundancy

  19. Contacts New Procedure for storing shared contacts • Advantages • No redundant data entry • Security with Active Directory • Server backup/redundancy

  20. Contacts New Procedure for storing shared contacts

  21. Vehicle Booking Previous Procedure for booking vehicles

  22. Vehicle Booking Previous Procedure for booking vehicles Office administrators hand wrote on paper calendar

  23. Vehicle Booking Previous Procedure for booking vehicles

  24. Vehicle Booking New Procedure for booking vehicles

  25. Vehicle Booking New Procedure for booking vehicles User gets credentials from Active Directory Exchange verifies credentials User creates the calendar item Calendar item is stored in a public folder Data is written to database and backed up

  26. Vehicle Booking New Procedure for booking vehicles Demonstration

  27. Vehicle Booking New Procedure for booking vehicles • Advantages • Accessible by all • Multiple people can book • Cross ref HOO calendar • Security with Active Directory • Server backup/redundancy

  28. Vehicle Booking New Procedure for booking vehicles • Advantages • Accessible by all • Multiple people can book • Cross ref HOO calendar • Security with Active Directory • Server backup/redundancy

  29. Vehicle Booking New Procedure for booking vehicles

  30. Room Bookings Previous Procedure for booking rooms

  31. Room Bookings Previous Procedure for booking rooms Office administrators hand wrote on paper calendar Hand written invoices

  32. Room Bookings Previous Procedure for booking rooms

  33. Room Bookings New Procedure for booking rooms

  34. Room Bookings New Procedure for booking rooms User gets credentials from Active Directory Exchange verifies credentials User creates the calendar item Calendar item is stored in a public folder Data is written to database and backed up

  35. Room Bookings New Procedure for booking rooms Demonstration

  36. Room Bookings New Procedure for booking rooms Invoice Printing

  37. Room Bookings New Procedure for booking rooms User opens a booking Requests an invoice Request is passed to MS Word for printing Invoice is sent to printer Invoice Printing

  38. Room Bookings New Procedure for booking rooms Demonstration Invoice Printing

  39. Room Bookings New Procedure for booking rooms Invoice Printing

  40. Room Bookings New Procedure for booking rooms Reporting

  41. Room Bookings New Procedure for booking rooms User opens a booking User enters report details Data is formatted and sent to MS Excel for viewing Reporting

  42. Room Bookings New Procedure for booking rooms Demonstration Reporting

  43. Room Bookings New Procedure for booking rooms Reporting

  44. Room Bookings New Procedure for booking rooms • Advantages • Central repository • Automatic invoicing • Automatic statistic gathering • Security with Active Directory • Server backup/redundancy

  45. Room Bookings New Procedure for booking rooms • Advantages • Central repository • Automatic invoicing • Automatic statistic gathering • Security with Active Directory • Server backup/redundancy

  46. Room Bookings New Procedure for booking rooms

  47. Hours Of Operation Previous procedure for recording hours of operation

  48. Hours Of Operation Previous procedure for recording hours of operation Inner office document Static webpage

  49. Hours Of Operation Previous procedure for recording hours of operation

  50. Hours Of Operation New procedure for recording hours of operation

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