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Petty Cash Custodian Annual Training

Petty Cash Custodian Annual Training. Peggy Weix, Business and Audit Analyst Suzanne Sutton, Controller and Director of Research Administration October 28, 2011. Introduction. Overview Review Policy 300-32: Petty Cash Funds Procedures

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Petty Cash Custodian Annual Training

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  1. Petty Cash Custodian Annual Training Peggy Weix, Business and Audit Analyst Suzanne Sutton, Controller and Director of Research Administration October 28, 2011

  2. Introduction • Overview • Review Policy 300-32: Petty Cash Funds Procedures • Found under Cash Handling and Depositsat: http://controller.ucsf.edu/ • UC Business and Finance Bulletin, Policy for Cash and Cash Equivalents Received (BUS 49) • Internal auditing 2

  3. Petty Cash • Key Components of Petty Cash • Petty Cash Funds • The role of a Petty Cash Custodian 3

  4. Controller’s Office • Role of Controller • Problems and ramifications

  5. Nuts and Bolts Procedure Dos and Don’ts Common errors Auditing References & resources

  6. Petty Cash Procedures • Set-up • Change of custodian • Termination • Replenishment Forms located under Cash Handling and Deposits at http://controller.ucsf.edu/

  7. Replenishment Request Routing

  8. Petty Cash – Dos Access Location and security Appropriate petty cash uses

  9. Petty Cash – Don’ts Inappropriate petty cash uses Transaction limits Bank accounts Gift cards Social Security numbers on receipts

  10. Common Errors • Incorrect NCA on replenishment requests • Missing approvals on Cash Action Form • White-out • Copies of receipts • Replenishment addressed to wrong department • Calculation errors • Unsigned receipts

  11. Auditing Cash counting Physical location Access issues Audit verification letters

  12. Where’s the Help? • UC Learning Center Training • Online Course • Live Petty Cash Custodian Training Workshop • Manual and forms available at http://controller.ucsf.edu/ • Cash Handling and Deposits contacts at http://controller.ucsf.edu/ • Look for the appropriate contact • Review the Cash & Controls Org Chart • Department of Medicine • Peggy Weix, cweix@medicine.ucsf.edu • Suzanne Sutton, ssutton@medicine.ucsf.edu

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