On Beyond Z Building a Directory Service educause presentation #074

1. On Beyond Z Building a Directory Serviceeducause presentation #074 University of Colorado at Boulder Deborah Keyek-Franssen Marin Stanek Paula J. Vaughan with thanks to Dr.Seuss

2. Why this presentation?On Beyond Z • “In the places I go there are things that I seeThat I never could spell if I stopped with the Z.I’m telling you this ’cause you’re one of my friends.My alphabet starts where your alphabet ends!” On Beyond Zebra! by Dr. Seuss • On Beyond Z at the University of Colorado: • Collaboration across boundaries • Cultural Fit • Design for strength and potential

3. Why This Project Now?? • Numerous application-specific directories • Multiple sources of disparate data • Data reconciliation difficult - or nonexistent • No one authoritative source for access control • Increasing application need for directory service

4. Directory Service Project Project goals: • Trusted, authoritative source of data • Identity, data and relationship management • Usable by a variety of applications and services • Authentication services Project commissioning statement:Establish a framework for deploying and maintaining general purpose directory services for the University of Colorado at Boulder within the context of the University-wide environment.

5. The Original Alphabet University of Colorado: • Four campuses plus Central Administration. • Centrally-managed Student Information System, PeopleSoft HR and PeopleSoft GL. • CU-Boulder: ~29,000 students, 2,400 faculty+, 2,600 staff. • CU-Boulder Information Technology Services (ITS). • Department-specific expertise, systems and processes within each campus  environment of independence.

6. ProjectChampion Project Team Structure Political conduit. Sustains momentum. Provides detailed project work & conducts regular meetings Core Team Provides analysis, design, development, testing. Key decision-makers. Communication thru monthly meetings Technical Team Steering Team Big “Team”

7. Project Champion Steering Team Core Team Technical Team Big “Team” Departments Processes Cultural boundaries Systems Campuses Fiefdoms People Silo-based functional expertise Project Culture Directory Vision

8. Project Champion Process, policy & design communication technical Proposal, design,& issues list Education and commitment Core Team Steering Team Technical Team Schema, logic, data and security Continuous Communication with expertise-based silos Iterative Process

9. Process, policy & design communication technical Trust to risk TRUST  RISK-TAKING FOR DIRECTORY-ENABLED APPLICATIONS!

10. Build for Strength and Potential Strength Potential - Adhere to LDAP standards - Maximize ability to extend directory - Adhere to I2 standards - Enhance inter-institutional work - Common schema for CU data - Common platform for CU use - Standard for campus objects - Enable campus specific uses - Standards for governing - Collaborative policy making

11. On Beyond ZMeasures of success • Technical & administrative silos engaged, not threatened. • Representatives from all hierarchies ask to learn more. • Community members ask to be involved. • Application owners ask to use directory. • Directory praises sung on the campus grapevine.

12. Project Contacts • Project Web Pagehttp://www.Colorado.EDU/committees/DirectoryServices/ • Paula Vaughan, Project ManagerPaula.Vaughan@colorado.edu • Deborah Keyek-Franssendeblkf@colorado.edu • Marin StanekMarin.Stanek@colorado.edu