JISC eInfrastructure Programme Meeting

1. JISC eInfrastructure Programme Meeting 7 February 2008 Joint Information Systems Committee Supporting education and research

2. Start-Up for New Projects JISC Project Management Guidelines Alison Turner Programme Manager, eResearch 03/06/2014| Supporting education and research | Slide 2

3. JISC Development Group • Outcomes • Enhanced capacity, knowledge and skills to enable positive and informed change in the sector (through piloting new technologies and approaches); • Guidance to the sector on ‘best practice’ models for using technology that can be used at departmental, institutional, regional or national levels; • Strategic leadership to the sector and other bodies in specialist areas and to influence national and international agendas; • Knowledge and experience as a basis for future funding decisions for the JISC and its sub-committees; • New or enhanced services, infrastructure, standards or applications that may be used at departmental, institutional, regional or national levels.

4. eResearch

5. What you can expect from JISC

6. Communication Early warning of risks and issues Sharing lessons learned Attendance at programme events Documentation Start up documentation Reporting Final and completion reports What we expect from you • JISC Terms and Conditions • http://www.jisc.ac.uk/fundingopportunities/bidguide/proj_tocgrants.aspx • JISC Project Management Guidelines • http://www.jisc.ac.uk/fundingopportunities/proj_manguide.aspx

7. The Project Plan • Confirms and expands on the material in your proposal and explains in detail how you will carry out the work involved • Supported by detailed plans for workpackages, evaluation, quality, dissemination, and sustainability • After approval, any major changes must be agreed with your Programme Manager • You will be reporting against your project plan See Project Management Guidelines for templates and project planning guidance Due : within 3 months of start date

8. The Consortium Agreement • Ensures the collaboration is successful and delivers what is promised in the letter of grant signed by the lead institution • Should document roles and responsibilities of partners, how work will be conducted, and what will happen in the unlikely event that things go wrong See Project Management Guidelines for template and FAQ www.jisc.ac.uk/media/documents/funding/project_management/consortiumagreements.pdf Due : within 3 months of start date

9. www.jisc.ac.uk Using JISC’s CMS Contents: Overview of project Proposal (redacted) Project Plan (redacted) Final Report Link to project website Link to programme website Archived according to JISC policy Project web site Hosted by institution Contents may include: Aims and objectives Methodology Partners Contact details Project outputs and reports News, events and updates Must be maintained for minimum of 3 years after project closure Web pages Due : within 1 month of start date Due : within 3 months of start date

10. Reporting • For example: Project start Oct 07 Project end Mar 09 Interim reports every 3 months Annual report Final and completion reports

11. JISC Project Management Guidelines • http://www.jisc.ac.uk/fundingopportunities/proj_manguide.aspx • Covers a range of important activities and issues to consider: • eFramework • Communications and dissemination • Licensing and open source • Intellectual Property • Legal issues • Evaluation • Stakeholder management • Risk management • Sustainability

12. Getting in touch James Farnhill j.farnhill@jisc.ac.uk 07766 442259 Alison Turner a.turner@jisc.ac.uk 07875 338052