WebConnect FOR ADMINISTRATORS

1. WebConnectFOR ADMINISTRATORS Part of SubFinder’s advanced series of Web related products

2. WebConnect • Administrators can: • Add Jobs • Review Jobs • Access Reports • Create a Site Message • Create Site Directions

3. How does it work? • WebConnect works in conjunction with your SubFinder system and complements the telephone operation of SubFinder. • All data is immediately available for use by either Telephone or WebConnect.

4. How do I access it? • Access SubFinder from any computer with an Internet connection. • From home, office, library, or anywhere • Simply enter your District’s Web address and click on the WebConnect link. • http://www.pvsd.k12.ca.us/wc2 (for administrators) • This will bring you to the log in screen for WebConnect.

5. Log In • To log in simply enter your Administratorname and your Administrator Code as assigned to you by your District Office • Click on Submit • The welcome window will appear showing the menu options: • Add job/absence • Job review • Reports • Site message • Site directions • Log out

6. Adding a job • Enter the employee’s ID number, employee number, or select the employee’s name from the dropdown box to add an absence • To request an extra sub or floater select the No Employee Job option • Click Continue • Enter the start date, start time, end date and end time for the absence • Select: • Follow Employee’s Schedule • or • Same Times Daily • Click Continue

7. Reason and Job Type • Select the appropriate absence Reason from the list provided in the dropdown box • Click Continue • Choose a Job Type by clicking on the down arrow and choose: • Substitute Required • No Substitute Required • Prearranged Substitute • Requested Substitute • Click Continue

8. Prearrange or Request • If you have selected either Prearranged or Requested • Enter the Substitutes • ID number • Substitute Number or • Name • Click Continue

9. Confirm Job • Review all of the information • Click Confirmed Add Job • If corrections need to be made, click Canceland start over

10. Special Instructions • If you would like to leave instructions for the substitute, click Yes • Enter your notes for the substitute • Click Save Job Message • Click Exit

11. Job Review • You may search by: • Employee • Substitute • Job ID Number • Date or Date Range • Type of Job • Job Status • Make the appropriate selection, click on Run Request • You will see all of the absences in the system based on the filter criteria you selected

12. Log out • When you are ready to leave WebConnect click on Log Out • To log back in click on LogIn Again

13. Edit or Cancel jobs • You have the ability to either edit or cancel any of the absences at your site prior to the them starting • Once the absence has started you will not be able to either edit or cancel, however, the main operator at the district office can do either

14. Reports • Select from the down arrow the Report you wish to see, then click on SelectReport Options • Select the filters you wish to generate the report, then click on Generate Report • You may either view the report or print it on the printer assigned to your computer

15. Site Message • You may type a message to your employees. • Once your message is entered, click on Save Site Message, then click Exit • Any employee who enters an absence by WebConnect will see the message

16. Site Directions • You may type in the directions to your site • Once your directions are entered, click on Save Site Directions then click Exit • Any Substitute reviewing jobs for your site will see the directions to your site