Information Accessed from My Computer

1. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Information Accessed from My Computer My Computer provides access to these resources: • Floppy-drive contents • Hard-drive contents • Network-drive contents • The Control Panel • Printers • Dial-up networking

2. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Creating a Shared Folder You can set up a shared folder from My Computer by using the following steps: • Open My Computer, find the folder you want to share, and and right-click that folder. • Click Sharing on the shortcut menu for that folder. • Click the Sharing tab and click the Shared As radio button.

3. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Creating a Shared Folder (continued) • Enter a name for the share in the Share Name text box and a description or comment in the Comment box. • Set the user limit as Maximum Allowed or limit access to a specific number of clients. • Click the Permissions button. • Remove groups that should not have access.

4. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Creating a Shared Folder (continued) • Add groups or accounts that should have access. • Set the desired access permissions for each selected group and individual account. • Click OK on the Access Through Share Permissions dialog box. • Click OK on the folder Properties dialog box.

5. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Share Permissions Defined DEFINITION: Permissions are a security option in Windows NT Workstation to control access to read, view, or change files or folders. Share permissions are used to manage access to a shared resource, such as a folder or a printer.

6. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Share Permissions Permission No Access Read Change Full Control Access Capability Prevents access to the shared folder for the specified group Permits groups and users to read and execute files Enables users to read, add, modify, execute, and delete files Provides full access to the folder, including the ability to take ownership to change permissions

7. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Common File Extensions Extension bfc bmp clp doc exe Default Association Microsoft Briefcase Microsoft Paint Microsoft Clipboard Microsoft Word Executable Application

8. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Common File Extensions (continued) Extension gif hlp htm/html ini jpg Default Association Internet Explorer (if installed) Windows Help Viewer Internet Explorer (if installed) Microsoft Notepad Internet Explorer (if installed)

9. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Common File Extensions (continued) Extension msg ppt wav wri xls Default Association Microsoft Exchange (if installed) Microsoft PowerPoint ( if installed) Sound player (if the drivers are installed) Microsoft Wordpad Microsoft Excel (if installed)

10. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Setting Up a File Association Use the steps as follows to set up a new file association: • Open My Computer from the desktop. • Click the View menu and then the Options selection. • Click the File Types tab. • Click the New Type button. • Click the Change Icon button to select an icon for the file type. • Enter a description of the file type. • Enter the extension in the Associated extension: text box.

11. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Setting Up a File Association (continued) • Click the New button. • Type open in the Action: text box on the New Action dialog box. • Click the Browse button and find the program to execute with the extension. • Click OK on the New Action dialog box, Close on the Add New File Type dialog box, and Close on the Options dialog box.

12. Hands-On Microsoft Windows NT 4.0 Workstation with Projects A Quick Method for Creating a Desktop Shortcut Here is one way to quickly set up a shortcut to a program: • Open the NT Explorer. • Locate the program’s executable file, such as winword.exe for Microsoft Word. • Use the mouse to drag the file icon from the NT Explorer to the desktop. • Right-click the new desktop shortcut icon. • Click Rename and type a name for your new shortcut.

13. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Creating a Shortcut Key Keyboard shortcuts save steps by providing fast access to a program when you already have an open Window. Example steps for creating a keyboard shortcut to Microsoft’s Internet Explorer follow: • Right-click the Internet Explorer desktop icon (the Internet Explorer first needs to be installed, with a desktop shortcut icon). • Click the Properties option on the shortcut menu. • Click the Shortcut tab. • Tab to the Shortcut key: text box and type the desired key sequence, such as [F12] or [Ctrl]+[Alt]+[E]. • Click Apply and then Close.

14. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Keyboard Shortcuts Already in Use Key [Alt]+[Tab] [Alt]+[PrtSc] [Alt]+[Spacebar] [Alt]+[Esc] [Ctrl]+[PrtSc] Typical Function Moves between open programs Copies the contents of the current window to the clipboard Opens the active program’s system menu Moves between active programs on the Taskbar Copies the contents of the current window to the clipboard

15. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Keyboard Shortcuts Already in Use (continued) Key [Ctrl]+[Esc] [Ctrl]+[Alt]+[Del] [Ctrl]+[X] [Ctrl]+[C] [Ctrl]+[A] Typical Function Opens the Start menu Opens the Windows NT Security dialog box Used in many applications to cut Used in many applications to copy Used in many applications to select all items

16. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Keyboard Shortcuts Already in Use (continued) Key [Ctrl]+[Z] [Ctrl]+[V] [Ctrl]+[P] [Ctrl]+[S] [Ctrl]+[N] Typical Function Used in many applications to undo the last step Used in many applications to paste Used in many applications to print Used in many applications to save a file Used in many applications to start a new file

17. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Keyboard Shortcuts Already in Use (continued) Key [Ctrl]+[O] [Del] [F7] [Alt]+[F4] Typical Function Used in many applications to open an existing file Used in many applications to delete Used to spell check in Microsoft Office applications Closes the currently active window

18. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Capabilities of the Internet Explorer The capabilities of the Internet Explorer include the following: • An address line for URL access • Animated displays, sound, and video reproduction • Internet e-mail • Forward and backward movement between pages • Recall of previously visited Web sites and bookmarks for favorite sites

19. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Capabilities of the Internet Explorer (continued) • Capability to download files • Support for ActiveX documents • Ability to customize the browser interface • Security capabilities

20. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Key Concepts ActiveX These controls enable use of voice, video, music, animation, 3-D graphics, and advanced text capabilities through the Internet. attribute This is a marker or flag placed on a folder or file to indicate it is compressed, is read only, is hidden, needs to be backed-up, or is used by the system. executable file A file containing compiled or interpretable code that is ready to run on a computer. Windows program files have the .exe extension.

21. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Key Concepts Hypertext Markup Language (HTML) This series of tags and formatting conventions enables a document to be accessed and displayed through the Internet. local drive This is a hard drive that is physically attached to a computer. network drive This type of drive is a resource made available to the network from a computer or server that is connected to the network, with access to files and folders controlled by the permissions set on the shared drive.

22. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Key Concepts newsgroups These groupings of Internet users share information and have on going discussions about many topics, for example, cooking, computers, mathematics, automobiles, and child rearing. root level or directory This is the highest level directory on a disk volume and is home to files or lower level folders and subfolders. Tagged Image File Format (TIFF) This popular format for storing graphics images is recognized by a large number of software programs.

23. Hands-On Microsoft Windows NT 4.0 Workstation with Projects Key Concepts Universal Resource Locator (URL) This address shows where to locate an Internet Web site or page. Web browser This tool enables the user to view or search for information. Web browsers add the ability to search for information through a private network or the Internet and display text, graphics, sound, and video.

24. Hands-On Microsoft Windows NT 4.0 Workstation with Projects NT 4.0 Workstation Windows Functions Internet Explorer This Web-browsing application is included with Windows NT Workstation. It provides the capability to access the Internet for information, newsgroup participation, e-mail, and downloading files. My Computer This desktop icon provides access to the entire contents of the Windows NT Workstation, including folders, files, local and network drives, printers, the Recycle Bin, and a host of utilities for managing folders and files.

25. Hands-On Microsoft Windows NT 4.0 Workstation with Projects NT 4.0 Workstation Windows Functions permissions Access to shared resources, disk volumes, folders, and files can be controlled by giving users or groups of users different levels of entry, such as read, list, modify, and write privileges. Recycle Bin This folder holds deleted items until they are purged from the computer. Shortcuts Windows NT Workstation provides many options, called shortcuts, to reduce mouse and keystroke steps. Shortcuts can be customized for each Windows desktop setup.

26. Hands-On Microsoft Windows NT 4.0 Workstation with Projects NT 4.0 Workstation Windows Functions Windows NT Explorer Similar to My Computer, this tool provides access to local and network drives, folders, files, and file management utilities.