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Facilities Budgeting / Long Range Planning

Facilities Budgeting / Long Range Planning. 2012 PASBO Mark A. Czapp George W. Ioannidis Spring Grove Area School District. Agenda. School District Profile Facilities’ Planning – SGASD Setting Goals Creating the Plan Funding the Plan Questions and Answers. School District Profile.

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Facilities Budgeting / Long Range Planning

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  1. Facilities Budgeting / Long Range Planning 2012 PASBO Mark A. Czapp George W. Ioannidis Spring Grove Area School District

  2. Agenda • School District Profile • Facilities’ Planning – SGASD • Setting Goals • Creating the Plan • Funding the Plan • Questions and Answers

  3. School District Profile • 4,000 students / 430 FT-PT staff • Buildings (11) • Instructional (HS, MS, IS, 3x ES) • District Office • Tech Center • Re-purposed elementaryfacility • Over 1 million sq. ft. • 337 acres

  4. Facilities’ Planning – SGASD • Importance • Impacts future demands • Involves long-term commitment/long range planning • Increase the efficient use of school buildings • Create the plan through a process of analyzing our buildings, discussion, exploration/tours and agreement

  5. Facilities’ Planning – SGASD • Concluded 15 year construction program with renovation of HS to MS and renovation of MS to Tech Center • Pondered disposition of “available” assets • Convened a Citizens’ Advisory Council (CAC) to develop short and long term facilities plans

  6. Setting Goals • Start with the end in mind • Near-term action plan • Two buildings absent from current operational plan • District Office in need of upgrades • Long-term plan

  7. Creating the Plan • Review status of each facility • Identify actions • Prioritize • Present findings to the Board • Report back periodically to the Board with updates

  8. Funding the Plan • Kick start the funding with capital projects money • Sometimes with “left-over” construction money • One-time savings from general fund • Build –in to annual facilities’ budget a transfer to capital projects fund

  9. Tool Kit • Develop the Excel File • Communicate the data • Execute the plan

  10. Spring Grove High School • General Condition: Excellent • Original Construction: 2008 • Latest Improvements: Recently constructed new building 15 year roof warranty • Systems: All new in 2008 • Current Issues: 2nd Access road leading into school • Potential Improvements: None identified

  11. Spring Grove Intermediate • General Condition: Good • Original Construction: 1996 • Latest Improvements: 2001 – security entry upgrades • Systems: Gas fired boilers & York chiller York water & sanitary sewer, fire alarm, emergency lighting, intercom & clock, generator • Current Issues: Existing toilet fixtures do not meet current code for ADA, 15 year roof warranty expired, York Chiller and components out of warranty, outdated building management system , crowding in cafeteria • Potential Improvements: Replacement fixtures to meet ADA, upgrade building management, roof seams, replacement chiller and components, expansion to cafeteria

  12. Tool kit

  13. Tool kit

  14. Tool kit

  15. Recap • Identify your facility needs • Quantify the work and cost • Lay out a plan of action • Consider options • Identify/prepare the funding

  16. Thank you • Questions • Contact info at SGASD: (717) 225-4731 x3019 • Mark A. Czapp - czappm@sgasd.org • George W. Ioannidis - ioannidg@sgasd.org

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