Microsoft PowerPoint and Desktop Publishing Lesson 4

1. Microsoft PowerPointand Desktop PublishingLesson 4 Lexington Technology Center December 12, 2002 Bob Herring On the web at www.lexington1.net/adulted/computer/powerpoint_web_design_desk_pub.htm

2. Desktop Publishing Lesson 1 Review of Tuesday’s Lesson • Spell Check • Style Checker • Headers and Footers • Printing PowerPoint Slides • PowerPoint Help • Animations • Transitions • Slide Shows • PowerPoint Templates 2

3. Desktop Publishing Lesson 1 Desktop Publishing • Desktop publishing is creating printable copy using a computer • Various software packages cater to specific needs • Microsoft Word creates text-based documents • Microsoft Publisher creates graphics-based documents • Cross between Word and PowerPoint • Templates for standard printed items • Software and a printer do not equal desktop publishing • Commercial printing will be necessary for more than a few copies • Personal software can create the design, which saves money 3

4. Desktop Publishing Lesson 1 Document Layout • Document design should begin with the known • Printing began in China with carved wood blocks (6th century AD) • Modern printing began with Gutenberg around 1450 • Layout technique little changed over time • Planning is key to most human activity! As we used to say in • the Air Force, “Prior Planning Prevents Poor Performance” • Composition and white space • The inked part of a printed page is about 25% • Composition arranges the other 75% to make the appearance • attractive • Design versus content 4

5. Desktop Publishing Lesson 1 Microsoft Publisher • Open by clicking the “P” icon in the Office Toolbar • This is the first screen in Publisher • There are 3 options: Wizards, Designs, and Blank Publications 5

6. Desktop Publishing Lesson 1 Microsoft Publisher • This is the second Publisher screen • Click the “Hide Wizard” button at the lower left Hide Wizard 6

7. Desktop Publishing Lesson 1 Publisher Toolbars • Toolbars are similar to other Office programs Menu Bar Standard Toolbar Object Toolbar 7

8. Desktop Publishing Lesson 1 Standard Toolbar Disconnect Text Frame Format Painter Free Rotate Zoom In Bring to Front Next Frame Print Copy Zoom Help Undo Open New Save Previous Frame Cut Redo Send to Back Zoom Out Connect Text Frame Paste Show Format Marks 8

9. Desktop Publishing Lesson 1 Formatting Toolbar Decrease Indent Fill Color Properties Right Numbered List Text Style Decrease Font Size Text Color Rotate Right Italics Left Bullet List Line Style Underline Font Size Increase Font Size Center Font Rotate Left Bold Line Color Increase Indent Justify 9

10. Desktop Publishing Lesson 1 Object Toolbar Pointer Tool Text Frame Tool Insert Table Insert WordArt Frame Insert Picture Insert Clip Art Frame Line Tool Oval Tool Rectangle Tool Insert AutoShape Insert Hot Spot Insert Form Object Insert HTML Code Fragment Insert Design Gallery Object 10

11. Desktop Publishing Lesson 1 File Menu Icon Same as Toolbar Horizontal Rule Keyboard Shortcut 11

12. Desktop Publishing Lesson 1 Edit Menu 12

13. Desktop Publishing Lesson 1 Insert Menu 13

14. Desktop Publishing Lesson 1 Format Menu 14

15. Desktop Publishing Lesson 1 Tools Menu 15

16. Desktop Publishing Lesson 1 Table Menu 16

17. Desktop Publishing Lesson 1 Arrange Menu 17

18. Desktop Publishing Lesson 1 Mail Merge Menu 18

19. Desktop Publishing Lesson 1 Help Menu 19

20. Desktop Publishing Lesson 1 Inserting Text • Click the Text Frame Tool on the Framing and Drawing Toolbar • Click and drag inside the document area to create an area for text • (similar to text boxes in PowerPoint) • Creating a text frame activates the Formatting Toolbar and the • Insert Text File menu item Formatting Toolbar Text Frame Tool 20

21. Desktop Publishing Lesson 1 Formatting in Publisher • Choose Format, and select Character Spacing • Click the “Show Toolbar” button 21

22. Desktop Publishing Lesson 1 Inserting Objects and Clip Art • Choose Insert, then select Picture • Picture will assume its natural size • To control picture size, insert a frame using the Picture Frame Tool Picture Frame Tool 22

23. Desktop Publishing Lesson 1 Frame Properties • Click the Frame Properties Tool • For pictures, this tool sets wrapping and margin options • For text, the user can select margins and columns • Click the “Continued on page…” checkbox if appropriate 23

24. Desktop Publishing Lesson 1 Linking Text Boxes • Create another text box, but don’t enter anything in it • Click the Connect Text Frames Tool (mouse pointer changes to • a “pitcher of words”) • Click anywhere in the new text box Connect Text Frames Tool New Text Box 24

25. Desktop Publishing Lesson 1 Setting Document Margins • Choose Arrange, then select Layout Guides • Set the desired margins for the document 25

26. Desktop Publishing Lesson 1 Letterhead Project • Using Publisher (or Word, if you prefer) create a letterhead • for your home or office • Start with one of the pre-programmed examples, then make • one of your own 26

27. Desktop Publishing Lesson 1 Other Projects • Start a project using one of Publisher’s 25 wizards. • Use the Wizard to get the feel for how that type of publication • should look, then create your own • Here’s a Certificate of Achievement, for example 27

28. Desktop Publishing Lesson 1 REVIEW • Desktop Publishing • Document Planning • Layouts • Microsoft Publisher • Toolbars • Menus • Text and Picture Frames • Formatting • Layout Guides • Letterhead Project • Other Projects 28