An Overview of the Tenure and Promotion Process for Assistant Professors

1. An Overview of the Tenure and Promotion Process for Assistant Professors Ramaswamy Kalyanasundaram, DVM, PhD ramswamy@uic.edu (815) 395-5696

2. Overview of what will be covered today… • Different TRACKS for tenure and promotion • Norms and Expectations (College vs Department) • Preparing your tenure and promotion packets • Different steps and time lines • Online resources ……

3. The overall goal of the P&T process is to offer a mechanism for candidates to make as clear and as comprehensive a presentation of their accomplishments as possible. It is not the quality of any one piece of work or the length of the dossier but the overall quality of the candidate's record and the accompanying documentation that determine the outcome.

4. TRACKS

5. Current Promotion tracks at the College of Medicine Non-tenure track Tenure Track Academic (CT) Track Clinical Discipline Track Research Track Academic (RT) Track Clinical and Adjunct Tracks (0-50% appointments)

6. Academic (CT)Associate Professor (CT)(Tenure track) • FTE: >50% • Used for: Clinical scientists • Criteria: Strong evidence of high quality scholarly activity including: • Independent peer-reviewed publications; development of a quality clinical practice; teaching; peer recognition at the local or regional level. • Federal funding is encouraged but is not required.

7. Academic (RT)Associate Professor (RT)(Tenure track) • FTE: >50% • Used for: Basic scientists and some clinical scientists • Criteria: • Strong research focus with an independent basic or clinical research program supported by federal funding • strong evidence of high quality scholarly activities including: • independent peer-reviewed publications, Teaching and Peer recognition at national level.

8. Clinical DisciplineAssociate Professor of Clinical (Discipline Name)(Non-tenure Track) • FTE: >50% • Used for: Clinical educators • Criteria: Clinical Teaching; stature in clinical practice; clear commitment to department/ college mission is important. • Evidence of scholarly activity is required, although independent peer reviewed publications and federal funding are not required. • Peer recognition as clinician and/or teacher at the local level is required.

9. ResearchResearch Associate Professor(Non-tenure Track) • FTE: >50% • Used for: Research scientists • Criteria: Strong evidence of high quality scholarly activity including independent peer-reviewed publications are required. • May have reduced expectations for federal funding, teaching and service activities. • Peer recognition at the national level is required.

10. ClinicalClinical Associate Professor • FTE: 0-50% • Used for: Volunteer or part-time clinicians, usually based at an affiliate hospital. • Criteria: Teaching; patient care; stature in the practice of medicine. Sustained commitment to the educational program.

11. COM and your department commits significant resources and funds to support Tenure track faculty

13. You need to do your part

14. Getting Tenure and the Tenure Process is not a guess work. You control your destiny.

15. Planning and Preparing your tenure / promotion packet

16. Norms and Expectations (College and Department)

17. College Norms and Expectations for promotion to Associate Professor

18. College Norms and Expectations for promotion to Associate Professor

19. College Norms and Expectations for promotion to Research Associate Professor

20. College Norms and Expectations for promotion to Associate Professor CD track

21. Department Norms

22. At minimum both College’s and Department’s established norms and criteria for the proposed rank and track must be met

23. This is the promotion packet Download the latest file and review it. • Tenure System & Research Non-Tenure Dossier Forms https://faculty.uic.edu/promotionandtenure/

25. Start organizing your paperwork as early as possible… 1. Teaching 2. Scholarship 3. Service

26. TEACHING

27. Teaching Type and number of hours you taught Information on students you trained Curriculum development activities Formal teaching recognition One page statement on teaching goals, approaches and accomplishments Teaching quality should be documented

28. Student and peer evaluations of your teaching is very important

29. SCHOLARSHIP Honors and Awards Grant review panels Clinical recognition Patents Grant funding Journal impact factor Citation indices National Recognition Books Independent Research ‘h’ factor Peer recognition Abstracts & Posters Invited Colloquia and Symposia Manuscript reviews First author and Senior author Publications

30. Quality of publications is more important than quantity

31. SERVICE activities to the: 1. Department 2. College 3. University 4. Profession 5. Public

32. One page personal statement 1. Teaching Goals 2. Current and Planned Research 3. Current and Planned service activities 4. Interdisciplinary work

33. Department Head will seek Letters from Former trainee From Peers From Collaborators Evaluation letters from External reviewers

34. Time Line College-Level Submission Deadlines for Faculty Promotions • August – Clinical Discipline; Clinical and Adjunct Tracks (salaried) • September – Academic RT and Academic CT and Research Tracks (Assistant Professor to Associate Professor) • March – Clinical and Adjunct Tracks (non-salaried)

35. Steps Department Faculty Promotion Committee evaluation Department Chair Justification College FAPT Committee review (October/November) College Executive Committee Approval COM Dean All Campus FAPT Committee review (February) Provost and Graduate College Dean Approval Chancellor Approval (April) Board of Trustees Approval (July) The Department head will communicate with you at each step of approval There is provision for Appeal

36. Where can you find additional information… • https://medicine.uic.edu/office-faculty-affairs/promotions-and-new-appointments/norms/

37. Where can you find additional information… Please visit this site to read and familiarize with the policies and procedures and the process of promotion and tenure https://faculty.uic.edu/promotionandtenure/

38. https://medicine.uic.edu/office-faculty-affairs/

39. Please download and read the information and policies that are relevant to your promotion. https://medicine.uic.edu/wp-content/uploads/2017/01/comcriteria.pdf

40. This is the promotion packet Download the latest file and review it. • Tenure System & Research Non-Tenure Dossier Forms https://faculty.uic.edu/promotionandtenure/

41. Promotion and Tenure Workshops • The Office of Faculty Affairs offers Promotion and Tenure (P&T) Workshops each spring (usually in March). These annual events are open to faculty from all parts of campus seeking promotion. The office also offers a workshop for underrepresented faculty. • These workshops are designed to help faculty members in their plans to seek promotion and will include a review of the relevant promotion and tenure processes.

42. Overview of what will be covered today… • Different TRACKS for tenure and promotion • Norms and Expectations (College vs Department) • Preparing your tenure and promotion packets • Different steps and time lines • Online resources ……

43. Good Luck