SHOW ME THE MONEY!! Let’s RAISE the bar this year with Fund-RAISING!

1. SHOW ME THE MONEY!! Let’s RAISE the bar this year with Fund-RAISING!

2. What Defines a Fundraiser at SCSU? Any time a club/organization collects money, it is considered a fundraiser. This means that fundraisers are: • Selling of printed materials, political materials, student produced goods, and student produced services • Selling of tickets and/or the charging of admission to public activities or events • Soliciting of voluntary contributions • Collection of dues and the selling of other goods and services • If money needs to be collected for an event or trip

3. Traditional Ideas • Bake Sales • T-Shirt Sales • Candy Grahams • Flower Grahams • Candy Sales • Pasta Dinners

4. Recent Creative Ideas!!!

5. So now that you have IDEAS for fundraising, lets find out HOW to fundraise!

6. The “Rules” of Fundraising • Fundraising Request Forms must be submitted at least 15 days prior to the proposed activity • No expenditures are to be made from cash collected. • All money collected through the fundraising activity must be deposited in the organization’s account located in the Business Office within 24 hours after the collection of funds. • An explicit statement identifying the sponsoring club/organization and the intended recipient of funds must be displayed and visible to contributors. • A copy of the Financial Report and a copy of the completed deposit slip must be submitted to the Office of Student Life within 3 business days after the event.

7. Step 1: Finding a Date • Meet with your club or organization and decide on a type of fundraiser and the date • Check that date on the online fundraising calendar by • Going to www.southernct.edu • Click on Student Life • Click on Clubs and Organizations • Click on Fundraising • At the bottom of the page click on • Fundraiser Event Calendar *NOTE* Fundraisers do not appear on the calendar until AFTER they are approved, so even though a date appears to be open, it could mean that a club has just submitted paperwork.

9. Step 2: Booking Your Fundraiser All fundraising request forms are now submitted electronically. You can submit your fundraising request form by: • Going to www.southernct.edu • Click on Student Life • Click on Clubs and Organizations • Click on Fundraising • At the top of the page click on “Fundraising Activity Form”

10. Step 3: The Other Paperwork… (to hold a fundraiser) If your fundraiser is in the Morrill/Jennings Breezeway: No other paperwork needed! If your fundraiser is in the Adanti Student Center and it does NOT require police coverage: A Student Center Facility Usage Form is needed If your fundraiser is in the Adanti Student Center and it DOES require police coverage: A Student Center Facility Usage Form AND an on campus facility usage form is needed If your fundraiser is at the Moore Fieldhouse or at Jess Dow Field A on campus facility usage form is needed AND a letter must be attached from either Mr. Tony Aceto or Joe Hines stating you have permission to hold a fundraiser If your fundraiser is anywhere else on campus: A on campus facility usage form is needed

11. If you are going off campus for a fundraiser, you must complete: • All “typical” fundraising paperwork • An Off Camus Facility Usage Form • Assumption of Risk Forms for all students traveling off campus • A Travel Authorization may be needed depending on the location • If you are doing it at a business like Stop and Shop or at Pep Boys you must submit a letter from the business stating that you have permission to hold a fundraiser at their location

12. Step 4: After the Fundraiser Within twenty-four (24) business hours of the collection of funds, be sure to deposit the money collected into your club/organization’s account at the Business Office. Within three (3) business days after the event, be sure to submit the Financial Report as well as a copy of the completed deposit slip to the Office of Student Life.

13. Step 5: The Donation (optional) • Have your club/organization vote on an amount and an organization to donate your money • Call the organization and ask for them to send you a W-9 so you can make a donation • Fill out a Payment Request Form to the organization your club/organization would like to donate the money to • Have the president and treasurer of your club/organization write a letter stating that your club/organization unanimously voted on (insert date) to donate (insert amount) to (insert location). Attach this letter to the Payment Request Form =

14. The Activity!