WINDING UP PHASE

1. WINDING UP PHASE CCL L. PACCAUD

2. OPERATIONAL COMMON COSTS : END Preparation Active phase End of phase Raise into power CMC OP LAUNCHING IOC FOC COUNCIL DECISION OPLAN HAND- OVER Preparatory phase : Annexe 2 : - transport, lodging, civilian hires incremental costs. - MEDEVAC => Administrateur = authorising officer Active phase : Annexe 3 : - Common costs list, - OPCDR = authorising officer • Winding up phase : Annexes 1 & 4 : • End of OpCdr’s direct responsibilities • J8 section to be enhanced • - Administrator = authorising officer

3. END OFOPERATION TWO PARTS 1. End of active phase: There isstill an OpCdr, whois the authorisingofficer 2. Winding up phase: The OpCdr has left office A T H E N A

4. 1. END OF ACTIVE PHASE J8’s tasks, primarily in theatre: • Settle the bills and claims in theatre • Pay all invoices in theatre beforeleaving • Get a receipt for eachpayment as usual • Get a certificatefromeach supplier that no debtleft • Settle claims which are FHQ’sresponsibility A T H E N A

5. 1. END OF ACTIVE PHASE J8’s tasks (continued): B)Equipment and infrastructure bought with ATHENA’s funds DECISION BY SPECIAL COMMITTEE « Final Destination »: • Sell • Repatriate and store • Or give (to local authorities …) • Make proposal early enough, before repatriation starts • Where inventories are useful! • Recover equipment before FHQ/Forces leave theatre • Store it provisionally • Sell, give or repatriate as decided by Special Committee A T H E N A

6. 1. END OF ACTIVE PHASE C) Leave the premises in theatre • possibly: negotiaterepairs / takingintoaccountworksdone • get landlord / local authorities to agreethat no debtleft → where the initial inventory of fixturesuseful D)Accounts • draw the FHQ’saccount • sendremainingfunds back and close bankaccount A T H E N A

7. 1. END OF ACTIVE PHASE Conclusion: MORE WORK FOR J8 IN THEATRE TOWARDS THE END OF AN OPERATION THAN DURING THE OPERATION →J8 section should be reinforced, not weakened →J8 personnel in theatre must be last to leave and should be reinforced towards the end • Must be foreseen in Force Generation Process / Rotation plan A T H E N A

8. END OFOPERATION TWO PARTS 1. End of active phase: There isstill an OpCdr, whois the authorisingofficer 2. Winding up phase: • When • Which costs • Tasks A T H E N A

9. 2. WINDING UP PHASE WHEN? When the OpCdr has left office (when the Joint Action on the operation has been repealed) • The Administratoris the authorisingofficeragain • He maydelegate, e.g. to the former J8s A T H E N A

10. 2. WINDING UP PHASE WHICH COMMON COSTS? 1. ANNEX IV to the Council Decision • « Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation. →costs to transport, store, clean, sell the equipment bought in common • Incremental costs of drawing up the accounts for the operation … » →same costs for OHQ and FHQ as during active phase (administration, transport, mission expenditure…) 2. ANNEX I to the Council Decision • Mission expenditure for submitting the accounts • Indemnities for damages • Storage of equipment bought in common A T H E N A

11. 2. WINDING UP PHASE J8’s tasks, primarilyat OHQ: • Settle the bills and claims • Pay all outstandinginvoices • Get a receipt for eachpayment as usual • Get a certificatefromeach supplier that no debtleft • Settle claims which are EU’scommonresponsibility • The necessarycarryovers, budget, etc. must have been obtained in advance A T H E N A

12. 2. WINDING UP PHASE J8’s tasks, primarilyat OHQ: B) Equipment and infrastructure boughtwithATHENA’sfunds • ApplySpecialCommittee’sdecision C)Accounts • draw the accounts for the entireoperation • annualaccounts + quaterlyreporting • sendremainingfunds back and close bankaccount A T H E N A

13. 2. WINDING UP PHASE J8’s tasks, primarilyat OHQ: D) Remainavailable • For ATHENA’saccountants • For ATHENA’sauditors • For ATHENA’sSpecialCommittee A T H E N A

14. ?