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Project Management

Project Management. Project success factors. neil@minkley.fr. Idea : how about going from A to B?. Project: getting from A to B. Project: getting from A to B. How do we get there ?. A. B. Project: getting from A to B. How do we get there? What does it require ?. A. B.

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Project Management

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  1. Project Management Project successfactors neil@minkley.fr

  2. Idea: how about goingfrom A to B?

  3. Project: gettingfrom A to B

  4. Project: gettingfrom A to B • How do we get there? A B

  5. Project: gettingfrom A to B • How do we get there? • What does it require? A B

  6. Project: gettingfrom A to B • How do we get there? • What does it require? • How long will it take? A B

  7. Project: gettingfrom A to B • How do we get there? • What does it require? • How long will it take? • How much will it cost? A B

  8. Project: gettingfrom A to B • How do we get there? • What does it require? • How long will it take? • How much will it cost? • What are the risks? A B

  9. Project: gettingfrom A to B • How do we get there? • What does it require? • How long will it take? • How much will it cost? • What are the risks? A B • How should the project be executed, monitored & controlled?

  10. Project: gettingfrom A to B • Do it! A B

  11. Project: gettingfrom A to B • Do it! • Make sure you do it right! A B

  12. Project: gettingfrom A to B • Do it! • Make sure you do it right! • Report back regularly! A B

  13. Project life cycle summary Advisability study Feasibility study Business case Planning Execution Closure Charter

  14. Project life cycle summary (w/ details 1) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch

  15. Project life cycle summary (w/ details 2) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch Project team Contractors

  16. Project life cycle summary (w/ details 3) Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch Project team Contractors Content design Content creation Testing & Acceptance Requirements Integration Deployment Software design Software coding

  17. Success of a project • Achievement of the objectives defined in the project charter: • providing deliverables that meet requirements in terms of… • functionality • performance • overall quality • in compliance with budget and schedule constraints

  18. Project Management diamond Scope Customer expectations Budget Quality Schedule

  19. Prerequisite: SMART objectives • Specific • Measurable • Attainable • Realistic • Time-bound

  20. Success factor #1 Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch • A solid business case that... • justifies the project, • all major stakeholders agree upon.

  21. Not thiskind of business case!

  22. Success factor #2 Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch • A precise charter that clearly specifies the project’s objectives with unambiguous definitions of... • the project’s scope, schedule and budget, • the PM’s role and level of authority.

  23. Project Manager officiallynominated

  24. Success factor #3 Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch The quality of the requirementsspecification

  25. Requirements: main components Advisability study Feasibility study Business case Planning Execution Closure Charter Requirements Background & context information Vocabulary & abbreviations Product overview Detailed product description Target market & users Content/Data Testing & acceptance Software Delivery & installation Back-office tools Processes & logistics Payment system & user authentication Documentation & source code Adverts Training Graphic design guidelines Schedule & milestones Accessibility Risks, dependencies, issues… Target platforms & configurations Any other relevant information Performance

  26. Success factor #4 Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch Detailed and exhaustive planning in all areas of project management

  27. Project Management areas Scope (Requirements) Procurement Resources Quality Risks Communications Cost (Budget) Time (Schedule)

  28. Project planning processes Define scope & collect requirements Create WBS Plan risk management, identify & analyze risks Define tasks Plan procurements Sequence tasks Estimate task resources Develop human resource plan Plan quality Estimate task durations Plan communications Determine budget Estimate costs Develop schedule

  29. Success factor #5 The quality and motivation of the project team

  30. Staff selection criteria ? Project plan Requirements Project team Recruitment Background/Education Integration Experience Organization Skills Passion (for products) Achievements Team spirit References Personality Availability Cost

  31. Success factor #6 The quality and reliability of contractors

  32. Contractor selection criteria ? Project plan Requirements Contractors SOWs Detailed proposal Selection Achievements & references Contracts Impression given by company’s personnel Company size Work atmosphere in company’s offices Financial situation Degree of confidence displayed Geographical location Questions asked / not asked Price

  33. Success factor #7 Advisability study Feasibility study Business case Execution Planning Closure Charter Budget Project supervision Plan implementation Schedule Project plan Scope Requirements Product creation Summary requirements Product launch The quality of project deliverables Content design Content creation Testing & Acceptance Requirements Integration Deployment Software design Software coding

  34. Bugs cankill

  35. Testing isparamount

  36. Success factor #8 Advisability study Feasibility study Business case Execution Planning Closure Charter Budget Project supervision Plan implementation Schedule Project plan Scope Requirements Product creation Summary requirements Product launch Permanent and effective direction/supervision, monitoring and control of project execution

  37. Monitoring & control

  38. Performance indicators & dashboard

  39. Project dashboard

  40. Key performance indicators (KPIs) Content creation Project plan Testing & Acceptance Requirements Design Integration Deployment Software coding • Degree of completion of WPs and activities/tasks • Status of deliverables • Status of project with respect to its baseline schedule • Evolution of costs with respect to the budget • Assessment of risks • ...

  41. Success factor #9 Effective communications Project manager Top management Subproject managers Contractors Team members

  42. Success factor #10 Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch Close and efficient cooperation with Marketing & Sales

  43. Not likethis!

  44. Success factor #11 A great Project Manager and true project leader!

  45. Project Manager Advisability study Feasibility study Business case Planning Execution Closure Charter Budget Project supervision Schedule Project plan Plan implementation Scope Requirements Product creation Summary requirements Product launch Project team Contractors • Probably one of the most challenging and intellectually rewarding jobs 

  46. Questions? neil@minkley.fr neil.minkley.fr/pm anglais-pratique.fr

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