ICTA

1. Fall 2010 Annual General Meeting ICTA Location: Tennis Canada Rexall Centre, Toronto, Ontario Date: October 26, 2010 7pm

2. Fall 2010 Annual General Meeting Meeting Agenda ICTA Call to Order and Roll Call Approval of Agenda Approval of Minutes March 30th, 2010 Spring AGM (under League News) President's Report – Sherry Shannon-Vanstone 5. League Reports Ladies League – AdwynnaMacKenzie Juniors League – Todd Orrett Mixed League – Bill Crothers Plus 55 League – Bill Wright

3. Fall 2010 Annual General Meeting Meeting Agenda ICTA • 6. Treasurer’s Report – Sharon Menczel • 7. Liason and MLC Coordinator Report – Sonja Zibin • 8. CIO’s Report – Adrian Cordea • 9. 2010 ICTA Tournament – Stuart Teather • 10. Executive Elections • 11. Spring 2011 AGM – set date (suggest March 29, 2011) • 12. Other Business • 13. Adjournment

4. Fall 2010 Annual General Meeting 2010 Board Of Directors ICTA Sherry Shannon-Vanstone – President Rick Bertozzi – Vice President Sharon Menczel– Treasurer Kim MacKay – Secretary Sam Kern – Past President Adrian Cordea - CIO Bill Wright - +55 League Director Adwynna MacKenzie – Ladies League Director Bill Crothers – Mixed League Director Todd Orrett – Juniors League Director Sonja Zibin – External Liaison Stuart Teather – Tournament Director

5. Fall 2010 Annual General Meeting President’s Report ICTA Thanks to the all for another successful tennis season Increase in fees Club Payments – need name of Club Representative 2011 Budget

6. Fall 2010 Annual General Meeting League Reports: Ladies League a. ICTA 12 divisions with 79 teams 1465 players 283 Majors 511 A 473 B 194 C New for 2011 is the addition of a Thursday C Division formerly known as Thursday Ladies League. New or existing C teams are welcome to play on Thursday morning.

7. ICTA Proposed Rule Changes for 2011 Season Starts Wednesday May 4, 2011 All players must be available for up to 2 hours after the scheduled (agreed upon) start time and until their match has been completed in its entirety. The order of play is to be arranged 36 hours prior to the match. (ie: by Monday evening at 9 pm) or the order of play shall default to the courts being played in order i.e. 1,2,3 and 4. Arrangements for make-up matches must be agreed upon within one week of the original match start time, or assumed rescheduled for the make-up deadline day and time. Fall 2010 Annual General Meeting Ladies League: b.

8. ICTA Proposed Rule Changes for 2011 (continued) If a club has a scheduled makeup day for Ladies League fixtures and can provide four (4) courts prior to or at 9:30 am both teams must play all lines on the day the club allows. For clubs with fewer than four (4) courts allotted for make-up fixtures, the away team may decide whether to play the late court(s) or reschedule individual matches for another day and time. The make–up deadline for the first half of the season is Tuesday July 3,2011. The make–up deadline for the second half of the season is the Tuesday prior to the last match of the season. Fall 2010 Annual General Meeting Ladies League: c.

9. Fall 2010 Annual General Meeting Junior League Introduction a. ICTA Goals for the Junior League Get as many juniors playing team tennis Short Term: Increase ICTA club participation from 36% to 50% Long Term: Increase ICTA club participation to 75% What do juniors say about Team Tennis Proud to represent your club Meet new people Variety of play (singles, doubles, mixed doubles) Play with your friends Play against different players Cheer for your teammates Become better friends on and off the court Tennis is a game for life. Get juniors hooked on tennis early

10. ICTA Increased from 27 to 35 teams (Val Swail) - Boys Majors (9 teams, unchanged) - Boys A (increased from 15 to 17 teams) - Girls (increased from 3 to 9 teams) Increased from 11 to 14 teams (Setsuko Pye) - Mixed Majors (increased from 5 to 6 teams) - Mixed A (increased from 6 to 8 teams) Total # of junior league participants: 420 Why? - Greater awareness of leagues among clubs - Court & player availability (minimum 2 courts and 4 players) - Flexible match start times  Fall 2010 Annual General Meeting Junior Leagues 2010 b.

11. ICTA Rewritten / Reorganized Easier to find rule that one is looking for Common sense rule additions Draft approved at the Team Captain’s meeting A girl can not play as a boy in the WTT league. A player can play only one singles and one doubles match per fixture. Scheduling stronger players below weaker ones is prohibited. Team captain’s and league grievance processes are clearly spelled out. Team Eligibility - A roster in which the player’s names and the season match scores must be entered in Tenniscores. Player Eligibility – Must have played a minimum of 2 league fixtures during the regular season. Forfeits and defaults will be counted as matches played. Fall 2010 Annual General Meeting Rule Clarifications c.

12. Fall 2010 Annual General Meeting Junior Leagues 2011 d. ICTA Team Captain’s meeting (September 28, 2010) Start and end all leagues on the same week 8 week schedule 4 to 7 teams in a division (less travel time) Even number of teams preferred (no byes – season is short) Action Items Canvass for division chairs (West Boys / Girls, East Boys / Girls) Develop plan so club pros better support junior team tennis Contact OTA Regional Division Chairs – League awareness and joint promotion Contact other junior leagues (encourage/promote WTT) ICTA Junior League write up in the OTA Magazine Look into presenting ICTA Junior Leagues at TPA Conference and OTA AGM Tournament (last week of July – keep the momentum going. 3 clubs to host) Motion Approve the reworded / reorganized / changed league rules

13. Fall 2010 Annual General Meeting League Reports: Mixed ICTA 149 teams this year 1788 players every week for 14 weeks.(134 teams last year) Major league had two divisions, very successful 8 clubs were represented this year at the tournament Biggest challenge this year was behavior; 3 clubs replaced their own captains Infractions handled ‘with some degree of flexibility in the spirit of fairness’. ie. playing out of order, no way to really determine who was first, etc. Best way to handle it is let them to handle it fairly.

14. Fall 2010 Annual General Meeting League Reports: Plus 55 - Standings ICTA West Division East Division I East Division ll Brampton 96 Unionville 66 Aurora 89 Wallace Park 82 Ajax 62 Don Mills 58 Bramalea Il 66 Sandy Beach 59 Thornhill 57 Gordon Alcott 53 Ballantrae 58 Markham 45 Sheridan 53 Richmond Hill 25 Parkway Valley 18 Whiteoaks 53 Bramalea I 51 Fitness Institute 41

15. Fall 2010 Annual General Meeting League Reports: Plus 55 - Report ICTA Past attempts to expand the League Current interest, expansion plans Interest in a ‘Plus 65’ League, Trial Need to reorganize East and West into geographical territories Winning teams not wanting to progress to the next level Primary purpose is to consolidate the existing clubs and promote expansion of the Plus 55 league.

16. Fall 2010 Annual General Meeting Treasurer’s Report ICTA Interim Treasurer's Report:  Bank Balance  $15,857.03  September statement not in yet.  Accounts Receivable:  Bayview CC  $60.  Invoice mailed Aug 20th Boulevard  $30.  invoice faxed Don Mills  $30. Fitness Ctr East (North)  $60. + $30. (2008) Fitness Centre West  $60. + $30.  (2009) Glendon  $60.  invoice faxed Aug 18th James Gardens  $90. Kew Gdns  $30. (2009)  no teams 2010 Erin Mills  $60.  (2009) Total  $540.

17. Fall 2010 Annual General Meeting Liason’s Report ICTA Miele League Challenge 2010 This year it was nationwide - Montreal, Toronto, and Vancouver Competition at 3.5 level +       Format: 2 doubles matches and 1 singles match each Winning teams competed at the Rogers Cup: Women in Montreal and Men in Toronto  Winners: Men’s team was from British Columbia Women’s team was from Quebec

18. Fall 2010 Annual General Meeting CIO’s Report ICTA Number of visits Current number of visitors: 142,512 (an increase of almost 20,000 visits from 2009). Issues Most of the issues were account related (about 80%) followed by score entering challenges (about 15%) and other small issues. Future plans We’re planning a website re-design for 2011 season, more intuitive and easy to use.

19. Fall 2010 Annual General Meeting 2010 ICTA Tournament Report: a. ICTA Best tournament yet Volunteers were good and plentiful Players all showed up on time with waivers No delay in starts due to weather Tournament ran on time Barbeque was good Award Ceremonies on court better Better court numbering Better sign set up Better staff support Better raffle results

20. Fall 2010 Annual General Meeting 2010 ICTA Tournament Report: b. ICTA Tournament concerns Sponsorship Court time Grounds Online presence Solutions Sponsorship through Tennis Canada / OTA partners partner with TC and OTA to make this happen Online presence better updates and information from Tournament Director through League Directors – email blasts to all ICTA players with information from our sponsors to enhance package

21. Fall 2010 Annual General Meeting 2010 ICTA Tournament Report: c. ICTA

22. Fall 2010 Annual General Meeting Executive Elections—Slate for 2011 ICTA Sherry Shannon-Vanstone – President Rick Bertozzi – Vice President Ilse Berk – Treasurer Kim MacKay – Secretary Sam Kern – Past President Adrian Cordea - CIO Bill Wright - +55 League Director Adwynna MacKenzie – Ladies League Director Bill Crothers – Mixed League Director Todd Orrett – Juniors League Director Sonja Zibin – External Liaison Stuart Teather – Tournament Director

23. Fall 2010 Annual General Meeting 2010 ICTA AGM: Wrap Up ICTA 11. Set date for Spring 2011 AGM (March 29, 2011) 12. Other Business 13. Adjournment