U.S. NAVAL ACADEMY OCCUPATIONAL SAFETY AND HEALTH (OSH) PROGRAM

1. U.S. NAVAL ACADEMYOCCUPATIONAL SAFETY AND HEALTH (OSH) PROGRAM Commandant of Midshipmen Staff OSH Training USNA/NSA Annapolis Safety Department

2. Training Assessment ! Before you begin… Right click the link below and select “Open in New Window”. Print and complete the training assessment as you are viewing the slide presentation. OSH Training Assessment After you complete the training and the assessment, forward it to the Commandant of Midshipmen Training Office. The Training Office will forward a copy to the Safety Department.

3. TRAINING OVERVIEW • Introduction to the USNA Safety and Occupational Health Program • Hazard Control Principles • OSH Training • Inspections and Hazard Abatement • Mishap Investigations and Reporting • Operational Risk Management (ORM)

5. OSH Training Facility Inspections and Hazard Abatement Mishap Investigations and Reporting Hazardous Materials Control and Management Asbestos and Lead Hazards Management Personal Protective Equipment Ergonomics OSH Review of Construction and Renovations Occupational Health Services Bloodborne Pathogens Control Laser Safety USNA SAFETY PROGRAMMajor Elements

6. USNA SAFETY DEPARTMENTExtension 3-5667 • Front OfficeWayne Grollman-Safety & Occupational Health Mgr. (x35667) Debi Gritz – 3-5660 • Safety & Occupational Health Specialists Maurice Sumner Hazardous Materials Control & Management, ESAM’s Coordinator, Personal Protective Equipment Jon Wilkinson: Respiratory Protection Program, Ergonomics, Fall Protection, Waterfront OSH, Forklift Safety Rita Bryant: Mishap Investigations and Reporting OSH Training Joe Glennon: Explosive Safety, Bloodborne Pathogens, Safety Inspections, Fall Protection Program Manager Brent Heckart: Motorcycle Safety, Confined Space Program Manager, Traffic Safety Program Coordinator

8. HAZARD CONTROL AT USNA • Engineering: Safety and health are designed into systems and equipment renovation and upgrades. Purchases of potentially hazardous equipment are reviewed by the Safety Department. OSH inspections, though administrative in nature, result in prevention and correction of hazardous working and living conditions. Workplace ergonomics improvements reduce injuries caused by repetitive strain and poorly designed workstations. The most effective control as the hazard is eliminated. • Administrative: OSH Training Program, Safety and Health Directives, Standard Operating Procedures, Checklists, and Job Hazard Analysis (Operational Risk Management) using Risk Assessment Codes (RAC) to assess hazards based on mishap severity and probability. Protective Equipment: Eye, Ear and Skin Protection provided by supervisors and the Safety Department. Respiratory Protection is provided for protection against overexposure to chemical vapors and particulates.

9. Ergonomics • “Ergonomics” is the fitting of the workplace to the worker. The better the fit, the higher the level of safety and worker efficiency.” • Ergonomics related injuries typically involve inflammation and pain caused by many years of strain, including improper lifting, poorly designed industrial and office workstations and repetitive motion. • USNA supports excellent ergonomics in the workplace. The Safety Department provides workplace ergonomics surveys and advises managers and supervisors on effective solutions to repetitive strain problems, including equipment improvement and reliable ergonomics vendors. • Ergonomics information can be found on the Safety Department website at: www.usna.edu/SafetyOffice/ergonomics.php

10. OSH TRAINING Safety planning and risk mitigation should be a key element in all training!

11. REQUIRED SAFETY AWARENESS TOPICS • Motor Vehicle Safety ~Drunk/Drowsy Driving Prevention ~ORM prior to leave departure ~15-Passenger Van Safety Awareness ~Vehicle Safety Maintenance • General Safety Awareness for the MAG • Self-Help Projects in Bancroft hall ~Eye and Hearing Protection ~Chemical Safety (Safe Use of Paints/solvents) ~Safe Lifting Procedures

12. ONGOING SAFETY CONCERNS… • Material/debris from Midshipmen rooms stored or discarded in gutters (4th deck) or window ledges. • Low window sills (especially 3rd deck) and screens being removed by Midshipmen. • Midshipmen being injured from falls while climbing into and out of their racks or falls while sleeping.

13. GUTTER STORAGE/DEBRIS

14. LOW WINDOW SILLS

15. BANCROFT HALL WINDOW SCREENS • All dorm room windows have screens fixed into place with non-reversible screws or rivets.These screens are not to be removed. Windows have been affixed with a “stop” to permit only minimum opening. • A fixed screen is not a safety device; however, it is an effective deterrent to placing one’s body beyond the plane of the window opening or storing items outside of windows.

16. BANCROFT HALL WINDOW SAFETY Leaders should take effective steps to prevent midshipmen from: ~Climbing out of windows for any reason. ~Storing items or disposing of refuse outside of windows. ~Removing screens or tampering with windows in any way. (per COMDTMIDNINST 5400.6 (series)) Enforce the above during room inspections. All dorm room windows have safety devices to prevent openings greater than 18 inches. These devices must not be tampered with or altered in any manner. Report window deficiencies to the Bancroft Hall 1st Lieutenant.

17. BANCROFT HALL SELF-INSPECTIONShould be able to answer yes to the following: • Are smoke detectors in good condition and operational? • Are electrical receptacles secure and in good condition? • Wardroom sofa/chair fabric staples not protruding? • No permanent use of extension cords (except surge protectors for PCs and electronics in rooms)? • Are fans equipped with proper blade guards? • Are ladders in good condition and equipped with safety feet? • Is there a clear 36 inch access to all circuit breaker panels? • Ground pins are attached to all electrical cords? • Electrical cords in good condition? • Hazardous materials (chemicals) properly labeled and stored? • Ground Fault Circuit Interrupter receptacles are routinely tested?

18. OSH INSPECTIONS AND HAZARD ABATEMENT • All workplaces and selected dorm rooms are inspected by the Safety Department at least annually. • All deficiencies not corrected during the inspection are written up on a NAVOSH Deficiency Notice (NDN). PWD/IAP action items are called in by the Safety Department. (Work Order/Service Call numbers are added to the NDN by Safety.) • The Bancroft Hall 1st LT and Comdt Safety Officer receives all Safety Department inspection reports. Repeat items are forwarded directly to the Commandant. Action is required within 30 days. Interim control measures are mandatory and subject to Safety Department approval. • Follow-up inspections are performed to verify the status/corrective actions of all deficiencies.

19. HAZARD REPORTING PROCEDURES • Chain of Command/Building 1st LT • Safety Department- Employee Report of Unsafe or Unhealthful Working Condition and reporting procedures are posted on bulletin boards and on the Safety Department website: Link:Hazard Reporting Procedures and Form Click the “Back” button from the web page to return to this presentation.

20. MISHAP INVESTIGATION AND REPORTING • All personal injury mishaps requiring medical attention must be reported to the Safety Department. • The Company Officer is responsible for the mishap investigation

21. MISHAPS…WHAT ARE THEY? “…an unplanned or unexplained event causing personal injury, illness, death, material loss or damage, or an explosion of any kind, whether damage occurs or not.” (per OPNAVINST 5100.23 series)

23. MISHAPS -- IMPACT • Injuries, Illnesses, Death • Property Damage or Material Loss • Degraded Operational Readiness • Increased Operational Costs

24. MISHAP REPORTS-- • WHY MUST A MISHAP MUST BE INVESTIGATED AND REPORTED… • Identify possible hazards. • Determine if training methods can be improved. • Eliminate future risks for personnel.

25. MISHAP REPORT FORM Please use the following form to complete the report. It can be found at : http://www.usna.edu/SafetyOffice/files/MishapReportForm1.PDF Click the “Back” button from the web page to return to this presentation. or contact the Safety Department on X3-5663 Supervisor’s Report of Mishap(USNA DME 5100/7)

26. MISHAP REPORTING-- WHAT’S IN IT FOR MANAGEMENT? • Leads to decreased occurrence or recurrence of mishap(s) • Provides “lessons-learned” to reduce future down-time from accidents (Improved Readiness) • Enhances unit morale and assists with mission accomplishment • Mishap reports or information gathered as a part of a mishap investigation (including witness statements) are for mishap prevention purposes only and will not be used in any administrative or disciplinary actions.

27. HOW CAN MISHAPS BE PREVENTED? • EDUCATION -- make sure all hands understand how the task/job is to be completed • RISK ASSESSMENT-- know potential problems that may be encountered (implement ORM) • USE—Appropriate PPE (if required) • REVIEW procedures frequently

28. KEY POINTS TO REMEMBER • Educate your personnel. • Set an example by your actions. • First line supervisor/Company Officer is the initial investigator (who, what, when, where, why, how) • Submit mishap report within 3 days (if 3 or more personnel are hospitalized or a death results contact the Safety Depart immediately) Timing is important…circumstances may change or evidence lost if mishap investigations are delayed.

29. Contact the Safety Department… …to determine if ... • a mishap must be reported • a mishap report form is needed • assistance is needed in completing mishap report form

30. SAFETY DEPARTMENTMISHAP REPORTING POINT OF CONTACT Rita Bryant x3-5663 bryant@usna.edu Safety Dept., Stop 23j

31. RISK ASSESSMENT For each high risk evolution, identify: • ACTIONS/STEPS TO BE TAKEN • HAZARDS ASSOCIATED WITH EACH ACTION • PREVENTATIVE/CORRECTIVE MEASURES TO PREVENT AN ACCIDENT

32. RISK ASSESSMENTContinued… THE FIVE STEP PROCESS… • IDENTIFY HAZARDS • ASSESS HAZARDS • MAKE RISK DECISIONS • IMPLEMENT CONTROLS • SUPERVISE

33. On-Duty Academic Labs Equipment and Chemical Hazards, Lasers, Hot Surfaces Yard Patrol Ops and Sail TrainingElectricity, Machinery, Fire, Smoke, Flooding, Collision, Man Overboard, Confined Spaces, Blunt Surfaces Athletics/PEP/Sea TrialsOverexertion, Heat Stress/Dehydration, Unguarded Blunt Force Contact, Strain (Rugby, Field Ball) Off-Duty Motor Vehicles: Inexperience, Intoxication, Drowsy Driving, Inadequate Trip Planning, Vehicle Maintenance Water Recreation: Drowning, Boating/Water Sports Hazards Breath-Holding Diving (SWB) Community Projects(MAG) Construction hazards e.g. Falls, Sight and Hearing Loss, Skin Lacerations/Burns MIDSHIPMEN HIGH RISK ACTIVITIES

34. USNA OPERATIONAL RISK MANAGEMENT(ORM) Resources: Naval Safety Center USNA ORM Click the “Back” button from web pages to return to this presentation.

35. IN SUMMARY… • KNOW AND PLAN FOR THE SAFEST WAY TO PERFORM EVERY ASSIGNMENT…IF UNSURE, GET HELP! • BE A SAFE EXAMPLE TO YOUR PEERS AND SUBORDINATES. AVOID RISKY SHORTCUTS. • TAKE THE EXTRA MINUTE TO GET AND USE PERSONAL PROTECTIVE EQUIPMENT AS REQUIRED BY THE TASK. • RECOGNIZE POTENTIALLY UNSAFE CONDITIONS AND ACTIONS, E.G., IMPROPER LIFTING. HAZARDOUS CHEMICALS, MOVING MACHINERY, ELECTICAL HAZARDS, SLIP/TRIP HAZARDS AND POOR HOUSEKEEPING.

36. AND MOST IMPORTANTLY… …UNDERSTAND THAT EVERY TASK CAN AND MUST BE PERFORMED SAFELY, REGARDLESS OF DEADLINES! Safety must be a part of the workplace culture!

38. OSH WEB RESOURCES • Safety Department Website: www.usna.edu/SafetyOffice • Naval Safety Center www.safetycenter.navy.mil • Occupational Safety & Health Administration www.osha.gov Click the “Back” button from web pages to return to this presentation.

39. THE END Contact the Safety Department If you have questions or need assistance. Call 3-5667 Thanks for your Participation and Support for Safety!