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ACQUISITION PACKAGE PROCESSING From Start through Review and ID Best Contracting Methodology

ACQUISITION PACKAGE PROCESSING From Start through Review and ID Best Contracting Methodology. Yes. No. Is this an investment for an IT business system?. Has System been reviewed/certified by DBT PCA or DBSMC?. TMA Requiring Activity. Prepare Investment

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ACQUISITION PACKAGE PROCESSING From Start through Review and ID Best Contracting Methodology

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  1. ACQUISITION PACKAGE PROCESSING From Start through Review and ID Best Contracting Methodology Yes No Is this an investment for an IT business system? Has System been reviewed/certified by DBT PCA or DBSMC? TMA Requiring Activity Prepare Investment Certification Package (ICP) No Prepare Acquisition Package Yes Start Sign and Approve as a Valid Requirement TMA Chief/ Designee Review and identify best contracting methodology COD/AM&S Review/ Certify (ICP) Defense Business Transformation Review to insure actions meet DBT requirements FOD Consult with Contracting Officer on Approach Designated Contracting Office Contractor(s) Working Days Varies (30-70) Varies 3 3

  2. ACQUISITION PACKAGE PROCESSING From Review and ID Best Contracting Methodology through Endorse/Comment on Contracting Approach TMA Requiring Activity Revise Acquisition Package Sign and Approve as a Valid Requirement TMA Chief/ Designee No Does the action fall under any risk indicators? Did OGC Approve? Review and identify best contracting methodology Populate/ update COD contract database(s) Endorse/ Comment on Contracting Approach COD/AM&S Yes Yes No OGC review to insure actions are legally supportable Review OGC FOD Designated Contracting Office Contractor(s) Working Days Varies 1 5 2

  3. File copies of Supporting Documents Did Deputy Director Approve PRW? PRW > $10M? ACQUISITION PACKAGE PROCESSING-ContinuedFrom Endorse/Comment on Contracting Approach through Release of RFP/RFQ TMA Requiring Activity Revise PRW Package and Resubmit or Cancel TMA Chief/ Designee Review PRW Package TMA Deputy Director No Yes Prepare Package for Budget Processing Prepare E-Package and E-Mail Endorse/ Comment on Contracting Approach COD/AM&S Yes No Review OGC Execute Fund Certification FOD Release RFP/RFQ Receive, Review and Log CO Contractor(s) Working Days 4 4 4 1

  4. Mitigation Plan Sufficient? ACQUISITION PACKAGE PROCESSING-ContinuedFrom Release of RFP/RFQ through Coordinate TMA Evaluation TMA Requiring Activity Assess OCI Risk Mitigation Plan(s) TMA Chief/ Designee Assess OCI Risk Mitigation Plan(s) Coordinate TMA Evaluation COD/AM&S Assess OCI Risk Mitigation Plan(s) Review OGC FOD Release RFP/RFQ Notify CO Receipt of Proposal(s) Assess OCI Risk Mitigation Plan(s) Yes CO No No Bid? Receive Resolve Issues Prepare Cost/Price and Technical Proposal Contractor(s) Yes Working Days Varies 1 Varies 2 1

  5. ACQUISITION PACKAGE PROCESSING-ContinuedFrom Coordinate TMA Evaluation through Award Revise Acquisition Package and Resubmit TMA Requiring Activity Evaluate Proposal(s) & Recommend Award File copy of contract TMA Chief/ Designee Reevaluate Acquisition Approach Coordinate TMA Evaluation Review Evaluation Package File copy of contract COD Review OGC File copy of contract FOD No Determine Price Reasonableness and Issue Award Award Contract? File copy of contract Monitor Proposal Evaluation Review Evaluation Recommendation CO Yes Selected Contractor Receives Award File copy of contract Contractor(s) Working Days 10 4 2 1

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