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MIS General Training

MIS General Training. Chancellor’s Office (CO) Resources Chancellor’s Office Website LBCC PeopleSoft Processing Questions. Chancellor’s Office (CO) Resources. What kind of data are collected? When are the data collected? How are the data used? Where to find the data?. D. A. T. A.

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MIS General Training

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  1. MIS General Training Chancellor’s Office (CO) Resources Chancellor’s Office Website LBCC PeopleSoft Processing Questions

  2. Chancellor’s Office (CO) Resources

  3. What kind of data are collected? • When are the data collected? • How are the data used? • Where to find the data? D A T A

  4. Student Data • Demographic • Enrollments • Categorical Programs • Matriculation, EOPS, DSPS, CalWORKs • Special Populations • CTE/Perkins • Financial Aid • Assessment • Program Awards (Degrees & Certificates) • Courses • Sections, Sessions, Instructional Assignments • Employee • College Calendar Why? What? What kind of data are collected?

  5. The Chancellor’s Office Database Emp. Assign. EOPS DSPS Emp. Demo. Matric. Student Demographics (SB) Perkins Calendar Assignments Enrollments (SX) Sessions Fin. Aid Sections Pgm. Awds. Special Population Courses Cal- WORKs Assess.

  6. 1 MIS Dept College/District Data Entered Into System User Reviews Data Data Source 3 2 4 District Database (Local Data Mart and Reports) CCCCO MIS Database Local Reconciliation Process is Critical to Data Quality

  7. Term . . . . 30 days after end of term Calendar . . . 30 days after end of spring term Program Award . . . Due September 1st Financial Aid . . . . . Due October 1st Assessment . . . . . . Due October 1st Employee Data . . . Opens November 1st Due by January 15th Why? When? When are the data collected?

  8. Data Quality

  9. Matriculation Justification/Funding • EOPS /DSPS / CalWORKs Funding/Justification • Perkins / CTE • Perkins IV Core Indicator Reports • Perkins Allocations • BOGW Administrative Funding • Federal Integrated Postsecondary Education Data System (IPEDS) Reporting • CCC Data Mart • ARCC – Focus on Results: Accountability Reporting for the Community Colleges Why? How? How are the data used?

  10. Research Questions • Legislative Analyst Office • Department of Finance • California Postsecondary Education Commission • California Student Aid Commission • Public Policy Institute • UC/CSU • Legislature – Committees and individual members • Community College Organizations • Newspapers • Labor Unions • Ad hoc ad infinitum Why? How? How are the data used?

  11. Recommendations for Administrators Familiarize yourself with the Data Element Dictionary Know the data elements collected for your program Determine where data resides in your system Review any new data elements to be reported Prepare early for required data changes Collaborate with your IT staff Coordinate with other departments Review preliminary reports Make corrections Run periodic queries throughout the year Know the reporting timelines/deadlines Know your funding formula AND Communication!

  12. Term Reports • Annual Headcount Reports • Annual Review Data • CCC Data Mart • Data on Demand • SSARCC Why? Where? Where to find the data?

  13. Chancellor’s Office Website

  14. Main CO Management Information Systems Page: http://www.cccco.edu/ChancellorsOffice/Divisions/TechResearchInfo/MIS/tabid/1275/Default.aspx

  15. Management Information Systems: Data Submission (tab)

  16. Management Information Systems: SRTK (tab)

  17. Management Information Systems: Memos (tab)

  18. Management Information Systems: Presentations (tab)

  19. Management Information Systems: IPEDS (tab)

  20. Management Information Systems: Data Element Dictionary & Data Submission Timeline (Right-hand Nav button)

  21. Management Information Systems: Data Element Dictionary (Right-hand Nav button)

  22. Management Information Systems: Data Element Dictionary: Student Basic Elements

  23. Management Information Systems: Data Element Dictionary: Student Basic Elements: SB Domain and Format

  24. Management Information Systems: Data Element Dictionary: Student Basic Elements: SB Student Basic Data Elements (All)

  25. Management Information Systems: Data Element Dictionary: Student Basic Elements: SB11 Student Education Status

  26. Management Information Systems: MIS Data Submission Timelines

  27. LBCC PeopleSoft Processing

  28. LBCC PeopleSoft Processing: Menu Structure

  29. LBCC PeopleSoft Processing: MIS Reporting: Process

  30. LBCC PeopleSoft Processing: MIS Reporting: Term End Reports

  31. LBCC PeopleSoft Processing: MIS Reporting: Warehouse

  32. LBCC PeopleSoft Processing: MIS Reporting: Warehouse: SB

  33. Questions Happy Holidays

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