1 / 51

Organization for Creative Types Presented by Donovan Bankhead

Organization for Creative Types Presented by Donovan Bankhead. WINNING!!!. Getting Things Done Overview 5 Steps: Collect Process Organize Do! Review. Setting Up the Space: Don’t start this process until you have these tools. It doesn’t have to be fancy, just functional.

december
Download Presentation

Organization for Creative Types Presented by Donovan Bankhead

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Organization for Creative Types Presented by Donovan Bankhead

  2. WINNING!!!

  3. Getting Things Done Overview 5 Steps: Collect Process Organize Do! Review

  4. Setting Up the Space: • Don’t start this process until you have these tools. It doesn’t have to be fancy, just functional. • It could be as simple as: • Door, two 2-drawer file cabinets (one at each end), 2 stack-baskets, legal pad and pen • Notice you don’t even need a chair!

  5. The Gear • Get High-Quality Mechanics - don't skimp on file cabinets, pens, etc.  Buy right, cry once! • Basic Processing Tools:  • 2 paper-holding trays (in & out) • Plain letter-size paper (capturing thoughts, ideas, etc) • Pen/pencil • Post its • paper clips, binder clips, stapler, rubber bands, etc • automatic labeler  • file folders (plain letter size, preferably) • calendar • wastebasket/recycling bins

  6. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME

  7. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc

  8. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc.

  9. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks

  10. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks • email

  11. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks • email • calendars containing written notes

  12. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks • email • calendars containing written notes • flyers about upcoming events

  13. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks • email • calendars containing written notes • flyers about upcoming events • magazines, books, etc

  14. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks • email • calendars containing written notes • flyers about upcoming events • magazines,books • Large items (write item on paper, put that in your processing stack)

  15. Step 1: Collect • DO NOT ORGANIZE DURING THIS TIME • Sources: Desktop, desk drawers, countertops, cabinets, floors/walls, shelves, closets, cars, etc • Data includes: • notes written on scrap paper, napkins, etc. • notebooks • email • calendars containing written notes • flyers about upcoming events • magazines,books • Large items (write item on paper, put that in your processing stack) • Your Mind - write these down separately on a piece of paper and add to the stack

  16. Step 2: Process - "is there an action I need to take about this item?“

  17. Step 2: Process - "is there an action I need to take about this item?“ • Rules: • Process the top item first • Process one item at a time • Never put anything back into the inbox

  18. Step 2: Process - "is there an action I need to take about this item?“ • Do it if it can be completed in two minutes or less (this includes throwing things away)

  19. Step 2: Process - "is there an action I need to take about this item?“ • Do it if it can be completed in two minutes or less (this includes throwing things away) • Delegate it if you are not the right person to do it and it can be delegated to someone else. This is my favorite thing!

  20. Step 2: Process - "is there an action I need to take about this item?“ • Do it if it can be completed in two minutes or less (this includes throwing things away) • Delegate it if you are not the right person to do it and it can be delegated to someone else. This is my favorite thing! • File it - Reference or File Calendar, or TRASH!

  21. Step 3: ORGANIZE! • General Reference • Calendar-File System • Waste Basket

  22. Organize • General Reference - needs to be within arms reach. • One Alpha System (A-Z) or (A-E, F-L, etc) • Everything is organized by topic, project, or person/company.  Don't make it too complicated!!! • Keep drawers less than 3/4 full • Label File Folders with a labeler - they look better, and will make you feel more organized and professional!

  23. 43-folders calendar system • It requires using 43 folders, one for each month of the year, and 31 for the days of the month that you are in. • The folders are labeled with days of the month (numbered 1-31) or month names (January – December).

  24. When you have a paper-based reminder for something to be done in the next 31 days, it is placed in one of the numbered day folders. • When it doesn't need to be addressed for longer than that, it is placed in one of the month folders.

  25. Examples of situations where this is useful: • birthday cards to be mailed on a certain day • bills to be paid on a certain day • maps to places you need to go on a certain day • sales or coupons that are good on a certain day

  26. 4th Step: DO!

  27. 5th Step: Review • Make sure nothing is misplaced • Great time to purge or delegate • Should be done monthly and yearly

  28. Putting it all together, my way!

  29. Putting it all together, my way! • Inbox – stuff goes in here, to be processed • Top level is in • Bottom level is out

  30. Process from Inbox • DO IT if you can complete it in 2-minutes or less

  31. If it takes longer than 2-minutes: • Organize to the Calendar-file system, or

  32. General Reference, or

  33. The Trash, or

  34. Delegate it (my favorite!) This goes in the Outbox

  35. Process from Inbox to either the: • Calendar-file system • General Reference • The Trash • or Delegate it (my favorite!)

  36. Process from Inbox to either the: • Calendar-file system • General Reference • The Trash • or Delegate it (my favorite!)

  37. Process from Inbox to either the: • Calendar-file system • General Reference • The Trash • or Delegate it (my favorite!) • But don’t delegate too much!

More Related