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Description of Project Work Packages and Indicators

Description of Project Work Packages and Indicators. Latvia–Lithuania Cross Border Cooperation Programme 2007–2013 WORKSHOP “How to prepare good application?”. 18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus 21 January 2010, Līvāni. Joint Technical Secretariat

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Description of Project Work Packages and Indicators

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  1. Description of Project Work Packages and Indicators Latvia–Lithuania Cross Border Cooperation Programme 2007–2013 WORKSHOP “How to prepare good application?” 18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus 21 January 2010, Līvāni Joint Technical Secretariat info@latlit.eu

  2. Output Indicators (I) Outputs are: • tangible deliverables and visible outcomes or products of the project activities and have a direct and immediate effect to specified target groups and stakeholders • must be reached during the project

  3. Output Indicators (II) Worksheet III “Indicators” in the Application Form (AF): • list of pre-defined output indicators • possibility to add project specific outputs • each project should select outputs that suit it most, indicate number of amount (editions and copies where relevant), relevant Work Package and provide description of output • do not list the same outputs twice • listed outputs can not contradict in different sections of AF Note: indicators must match in worksheetIIIand IV!

  4. Output Indicators (III) Description of output indicators: • title or theme of output • target group • targeted area/location • main qualitative parameters • purpose of output • responsible project partner

  5. Output Indicators (IV) Example of description in AF:

  6. Result Indicators I The results are: • direct and immediate effects on target group resulting from the project outputs • change/ improvement of situation • durable impact for target group/ region after project implementation • Note:Importance of results: outputs only tools to achieve them! • Project is for reaching sustainable results, not to carry out activities!

  7. Result Indicators II Worksheet III “Indicators” in the AF: • list of pre-defined result indicators • express Programme’s expectations towards projects and lay down main aims of the Programme • each project should contribute to achievement of at least one proposed result indicator • description and quantification of result indicators

  8. Result Indicators III Description and quantification of result indicators: • baseline information on situation in particular region, sector, institution when starting the project • description of sources and measurement methods • quantified target to be achieved by the end of project 8

  9. Result Indicators IV Example of description in AF: Result indicator in the AF: Created new working places Description and quantification: currently 6 employees are working in the Business Consultation Center and 50 enterpreneurs receive consultations each month. By developing 3 new services in the Center number of employees will be increased by 3 new specialists (by 50%) and number of visitors will be increased by 50%. As a measurement methods will be used amount of labor agreements contracted with employees and number of visitors listed in the visitors list per month.

  10. Work Packages (I) Work Packages (WPs): • group of activities focused on delivering specific outputs • grouped thematically, e.g. project management and coordination, investments and infrastructure, trainings, information and publicity, etc. • possibility to associate costs to activities

  11. Work Packages (II) All activities shall be divided into Work Packages: • Minimum - 2 • Maximum - 5 Work Package 1: Management and Coordination Work Package 2-5: Defined by projectpartners

  12. Description of WPs (I) Worksheet IV “WP” in Application Form(AF): • title of Work Package(focus) 2. description of activities and partners involved • durability of outputs • planned costs and delivery of outputs per Reporting Period Information is basis for monitoring project progress!

  13. Description of WPs (II) 2.Description of activities and partners involvement • all activities, sequence and location • contribution of activities to sub-objectives • methodology of activities • responsible and involved project partners • in WP1 - all activities related to technical administration of the project: • strategic management - e.g. steering groups, decision making procedures, procedures for internal evaluation, etc. • operational management - responsibilities and procedures for day-to-day management, reporting to the JTS, etc. As detailed as possible!

  14. Description of WPs (III) 3. Durability of outputs How and when outputs produced by the project will be used once the project has been finalized? Responsibility to maintain outputs for 5 years ! Describe: • concrete actions to be taken after project implementation through which the durability of project results will be ensured • who will finance these actions? • which organisation(s) will be responsible to maintainproduced outputs? • how results will be further promoted? • target indicators to be achieved • Note: general and unspecific formulations=not approved project

  15. Description of WPs (IV) 3. Durability of outputs Example of description in AF: Output: 3 new services developed in the Business Consultation Center Durability: 3 new full-time permanent working places will be established in the Center in order to provide new services to enterpreneurs after the project implementation. At least 75 enterpreneurs will receive consultations in the Center each month. Saldus City Council will ensure financing for operation of the Center at least five years after the project end. Services provided by the Center will be promoted via Center’s web-site and by distributing information leafletsto enterpreneurs electronically and in paper.

  16. Description of WPs (V) 4.Planned costs and delivery of outputs per Reporting Period Each Work Package is divided to six months Reporting Periods: • June 2010 - December 2010 • January 2011 - June 2011 • July 2011- December 2011 • January 2012 - June 2012

  17. Description of WPs (V) 4.Planned costs and delivery of outputs per Reporting Period • indicate and quantify outputs you expect to achieve/deliver All output indicators should match the indicators mentioned in WorksheetIII “Indicators”! • indicate eligible budget per concrete Reporting Period The financial plan must be realistic!

  18. Most Common Mistakes • Requested information is not provided: • Outputs are not quantified • Activities are not described • Relevance of activities and outputs to achievement of project sub-objectives is not described • Durability of project outputs is not described • Activities are not targeted to achievement of project sub-objectives • Listed outputs in the worksheet III and worksheet IV do not match • All outputs are not indicated

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