Counseling and FITREP Writer's Guide

1. MIDN 1/c Cobbs Fall 2010 Counseling and FITREP Writer's Guide

2. Objectives • Learn how to conduct midterm counseling • Be able to identify all elements of FITREPS • Be able to fill out a FITREP correctly • Know and avoid common pitfalls when filling out FITREPS

3. Overview • Counseling • Block-by-block rundown of FITREPS • Writing Comments • Common Mistakes • Using NavFit98A

4. Who Writes FITREPS?

5. Counseling • Choose a time and place that is convenient for both parties • Be knowledgeable of the people you are counseling • Require Brag Sheets (format in The Word) • Do not go over FITREPS with other MIDN, they are for the MIDN and Chain only

6. Mid-Term Counseling • First round FITREP must be filled in, reviewed, signed by MIDN, and turned in • Identify strengths and shortcomings • Address performance problems • Present a performance growth plan • Ensure member understands their performance • Review what is required before next period • MAKE SURE TO PROVIDE EXAMPLES

7. Grading Your Subordinates • Guard against grade inflation • Leave room for improvement • Order subordinates from best to worst, make the median MIDN average • Stay consistent and objective • Grade based on criteria presented, not on outside circumstances

8. Blocks 1-3 • Block 1 • Name of member (All capital letters) • Ex: BURDELL, GEORGE P • Block 2 • Grade/Rate: 1/c, 2/c, 3/c, 4/c • List OC's rate; List MOS & Rank for MECEPs • Block 3 – Designation • Blank for MIDN, OC for OCs, MECEP's rank

9. Blocks 4-7 • Block 4 – SSN • Use MHID • Block 5 – Duty/Competitive Status • For MIDN – INACT • For OCs/MECEPs – ACT (For active duty) • Block 6 – UIC • 68881 • Block 7 – Ship/Station • NROTCUMH

10. Blocks 8-13 • Block 8 – Promotion Status • REGULAR • Block 9 – Date Reported • 5th year – 06AUG21 • 1/c – 07AUG20 • 2/c – 08AUG18 • 3/c – 09AUG17 • 4/c – 10AUG23 • Blocks 10-13 – Occasion For Report • PERIODIC

11. Blocks 14-19 • Blocks 14-15 – Period of Report (length of semester) • Example: 10JAN11 & 10MAY08 • Block 16 – NOB Report • Leave Blank • Block 17-19 – Type of Report • REGULAR

12. Blocks 20-22 • Block 20 – Physical Readiness • PRT Code • P, F, M (Pass, Fail, Medical) • Weight/Body Fat Code • WS, NS, MW (within standards, not, medical waiver) • Block 21 – Billet Subcategory • NA • Block 22 – Reporting Senior • KIRBY, S.H.

13. Blocks 23-26 • Block 23 – Grade • CAPT • Block 24 – Designator • 1320 • Block 25 – Reporting Senior Title • CO • Block 26 – UIC of Reporting Senior • 68881

14. Block 27-28 • Block 27 – Reporting Senior's SSN • Leave Blank • Block 28 – Command Employment and Command Achievements • DEVELOP NROTC MIDSHIPMEN MORALLY, MENTALLY AND PHYSICALLY THROUGH THE CORE VALUES IN PREPARATION TO ASSUME THE HIGHEST RESPONSIBILITIES OF COMMAND, CITIZENSHIP AND GOVERNMENT AS OFFICERS IN THE UNITED STATES NAVY AND MARINE CORPS.

15. Blocks 29-31 • Block 29 – Primary/Collateral/Watch standing Duties • See The Word • Block 30 – Date Counseled • Leave blank for Mid-Terms • AFTER Spring Break in yrMODda format • Block 31 – Counselor • Advisor's name in all caps with no punctuation • Example: LT B O SMELLY

16. Blocks 32-39 • Block 32 – Signature of Individual Counseled • Leave Blank • Blocks 33-39 – Performance Traits • 1.0s and 5.0s MUST be explained in comments • Block 38 – Leadership • Mark NOB for all Division members • Block 29 – Warefare Qualifications • Mark NOB for all members

17. Blocks 33-37 • Block 33 – Knowledge of COD, Watch Quals, Swim Quals, Knowledge of Unit Functions • Block 34 – Participation in Unit Activities • Block 35 – PFA Score. Must have Outstanding to merit 5, but not a guarantee Uniform. • Block 36 – Volunteer Activities and Overall Followership • Block 37 – Catch all for unit/goal accomplishments

18. Blocks 38-40 • Block 38 – NOB for all Division members • Block 39 – NOB for all personnel • Block 40 – Billet Recommendation • 2 Billets • Use abbreviations from The Word • Mid-Term leave blank • Leave blank for Division member recommendation

19. Blocks 41-44 • Block 41 – Comments (blank for Mid-Term) • Block 42 – Promotion Recommendations • Leave Blank • Block 43 – Quintile Projections • Automagically calculated by NavFit98 • Block 44 – Reporting Senior Address COMMANDING OFFICER NAVAL ROTC ATLANTA REGION 225 NORTH AVENUE ATLANTA, GA 30332-0125

20. Blocks 45-47 • Block 45 – Signature of Reporting Senior • Leave Blank • Block 46 – Signature of Individual Counseled • Leave Blank • Block 47 – Typed name, grade, UIC and signature of Regular Reporting Senior • S.H. KIRBY, CAPT, 63301

21. Writing Comments • Constructive • Comprehensive • Sometimes negative • Fleet vs. Training Command • 2 sets of comments • 1st and 2nd round writers • Changes in score from 1st to 2nd round must be explained

22. Writing Comments • Use 10 point font • At least one positive comment • Use the Brag Sheets

23. Common Mistakes • Lack of all caps (except comments section) • Not having ALL dates in yrMONda format • Punctuation other than commas in names • Block 29 inaccurate – check with your people • Grammar and spelling in comments • Check yourself in a word processor. Copy and paste into NavFit98A

24. Using NavFit98A • Yes! It really is more than a decade old! • Can download from nrotc.gatech.edu site • Requires Windows (works in Wine) • Crashes often...save your work! • Complete your Fitreps • Email all FITREPs to MIDN 1/c COBBS,

25. Conclusion • Use FITREP Writer's Guide PPT and The Word • Put time and effort into your FITREPs • Ask questions BEFORE deadlines • Use chain of command • As a last resort contact MIDN 1/c COBBS

26. Due Dates • First Round FITREPS from Mid-Term counseling are due to ADMINO by COB 1 NOV 10 • Second Round FITREPs are due 19 NOV 10 (Week before Thanksgiving)

27. Questions?