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2013 DGS Meeting

2013 DGS Meeting. Welcome from the Graduate School Jeannine Blackwell, Dean. About the Graduate School. Gillis Building 21 regular employees Admissions, funding and academic services for 120 master’s degrees 61 research doctoral degrees 5 Specialists 41 Graduate Certificates.

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2013 DGS Meeting

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  1. 2013 DGS Meeting Welcome from the Graduate School Jeannine Blackwell, Dean

  2. About the Graduate School Gillis Building 21 regular employees Admissions, funding and academic services for • 120 master’s degrees • 61 research doctoral degrees • 5 Specialists • 41 Graduate Certificates

  3. Graduate Applications • Apps hold steady, slight increase 5,486 • Continuing improvement in selectivity! • Increase in Selectivity • 2006 56% • 2012 41% • 2013 35% • Increase in Yield • 2006 54% • 2012 57% • 2013 60%

  4. Graduate Applications

  5. NEW Graduate Enrollment • 2006 1739 • 2012 1254 • 2013 1140 • Reasons? • Change in Physical Therapy to professional doctorate • Move to one-year MBA • End of MSN • Concerns about federal sequester? • Concerns about new budget model?

  6. Graduate Enrollment

  7. Total Graduate Enrollment • 2006 5767 • 2012 5373 • 2013 5193 Reasons: • Streamlined 767 • Reduced Time to Degree – doctoral • Departure of PT and MSN Nursing • Budget cuts in departmental resources & GS • End of KGS scholarship

  8. HOWEVER…The bottom line is degrees produced • Congratulations on improving: • Overall number of degrees produced • Mentoring • Time to Degree • Greater Selectivity and Yield

  9. Graduate Awarded Degrees

  10. Slight increase in International Student percentage • On target with comparable large Research Intensive Universities

  11. International/Domestic Students

  12. Apply Yourself Launch .. November, 2012 Update .. July 2013

  13. AppReview New web-based applicant review module for ApplyYourself Phased Implementation .. Fall 2013

  14. Connect Enhanced prospect and applicant communication Implement .. Fall 2013

  15. Graduate Student E-File • The Graduate School is moving to a paperless official student file, using the new ECM process. The file will be based in SAP, and programs will have access. You will have your own “drawer” where you can store program-level official documents. • The next slide shows the format for the undergraduate student e-file. The Graduate School is currently developing the folders included in the graduate student file.

  16. Graduate Student E-file

  17. New online apps • Workflow GSAS (appointment contract as a TA/RA/GA) --In testing NOW • Student Health Insurance registration is now a fully automated workflow • ONLINE ONLY for Theses and Dissertations

  18. Informal Poll of All Graduate Alumni from 2003 to 2013Summer 2013 • Why did we survey them? • How did we get their emails? • What was the response rate?

  19. Caveats about the poll • Informal, self-selecting, voluntary • only to perceive trends • Not a scientific analysis • 627 alumni gave us input (of 2000 opened emails) • Sent from UK Alumni Association

  20. What did we ask about? • Did you need these skills when you began your career? • Were these skills provided at UK?

  21. What Did We Ask About? • Personal Skills • Public Speaking • Time Management • Innovation and Risk Taking

  22. What did we ask about? • Interpersonal skills • Group Facilitation • Conflict Resolution • Team Building and Collaboration • Oral Communication • Written Communication • Supervising and Training Others • Sensitivity to Diverse Cultures

  23. What did we ask about? • Job Search Skills • Resume Writing • Interview Strategies • Job Searches • Networking • Using Internet Resources

  24. What did we ask about? • Professional Career Skills • Writing for Publication • Grant Writing • Collaboration with Interdisciplinary Peers • Project Management • Creating and Managing Budgets

  25. This survey is intended to help the Graduate School identify areas for future programming. It was not intended as a criticism of what programs are offering – you rightly focus on developing a knowledge base, and research, writing, and communication skills. • We plan to work with the Graduate Student Congress and other student groups to develop programming in areas of greatest interest. The following slide give the “top10” list taken from this survey.

  26. Top Ten List

  27. What will we do with results? • Programming with Graduate Student Congress on: • Conflict Resolution • Risk Taking and Innovation • Two hour course GS 600 on professional career skills in spring term 2014 • Developing some programming with the Stuckert Center

  28. TA Orientation with Microteaching 379 participants International TA Orientation 69 participants International TA Language Screenings 82 participants New Graduate Student Resource Fair ~800 attendees Graduate Student Ice Cream Social ~300 attendees

  29. Representative Feedback on MICROTEACHING: • “It was an invaluable experience for me in preparing to teach.  The instructor was well prepared and very knowledgeable and provided a great example of instruction.  Additionally, the fellow TAs-in-training were mature and motivated and enriched the experience for me.”  • “Overall, how would you rate your experience in Microteaching?” • 4=very valuable 3=valuable 2=moderately valuable 1=not very valuable • Mean rating: 3.6 (from 341 TAs completing the evaluation)

  30. Preparing Future Faculty Program In April, signed MOU with Association of Independent Kentucky Colleges and Universities (AIKCU) Course enrollment this semester: GS 650 (PFF): 34 GS 610 (College Teaching): 18 GS 640 (Grant Writing): 30 GS 600 (Univ. Curriculum): 9 GS 699 (Teaching Practicum): 10 Total: 101 Dr. Linda Worley will be teaching GS 650 and GS 610 next spring.

  31. Mission is to unify and represent the graduate student body, facilitate interdisciplinary collaboration, and promote professional development. • Meets the first Monday of each month. • All currently enrolled graduate students may join. Each academic department or graduate student organization may have one voting representative. • 2013 Initiatives: • 3MT (Three-Minute Thesis) • Workshop on Creative Negotiation • Forum on Careers Outside of Academia • Forum on Innovation and Risk Taking http://www.research.uky.edu/gs/StudentDevelopment/3MT_Competition.html President Technology OfficerHeather YonutasGrace Cale Anatomy & Sociology Neurobiology Vice-President SecretaryShannyn DrummondMallory Stenslik Linguistics Anatomy & Neurobiology Treasurer Sarah MartinBiochemistry

  32. 3 Minute Thesis Competition • This fall we are holding a competition for best “elevator talk” on a doctoral dissertation. We have 4 heats and a final contest with “celebrity” judges in December. The winner goes with Dean Blackwell to San Antonio in February for an all-South competition at the annual meeting of the Council of Southern Graduate Schools. • http://www.research.uky.edu/gs/StudentDevelopment/3MT_Competition.html

  33. Forthcoming this semester (partial list): • Designing Effective Online Assignments • Using Online Tools Strategically and Effectively • Making Lectures Engaging and Interactive • Strategies for Enhancing Critical Thinking • Cheating, Curbing, Catching, and Consequences • Full list at: http://www.research.uky.edu/gs/StudentDevelopment/workshop_series.html

  34. Any-time web access to over 75 presentations on a good range of topics. • Presentations are accompanied by printable supplemental materials. • Subscription is available through June 2014 to all UK graduate students and TA Coordinators/Developer • See Morris Grubbs for more information and go to: • http://www.research.uky.edu/gs/StudentDevelopment/Mentor_Commons.html

  35. Graduate Student Events • CGS Financial Literacy Grant 2013-15 • Survey of 50% of grad students in fall, 100% in spring • Online module for TAs • Training for Preparing Future Faculty • Comic TOSH.O segments on mistakes undergrads make • Simulation career-life event in fall 2014

  36. Upcoming Discussions this year This year, Graduate Council will be discussing several issues of interest to us all: • Cont. enrollment requirement –master’s • Proposal to drop GRE requirement at Grad School level and move to program level decision • Flexibility in doctoral committee membership • Update rules for electronic teleconference presence for quals and final exams

  37. Contact your Graduate Council represenative(s): • http://www.research.uky.edu/gs/Council/members.html These individuals represent your college programs. I am giving them a list of DGS’s in their colleges so that they may contact you for program input on these pressing issues.

  38. Other items for DGS’s • Time to degree reports for doctoral students will be posted soon on your “For DGS” logon page • Diversity & scholarships: the Provost has asked us to provide information to the your deans gender/ethnicity/diversity numbers for admissions/enrollment/funding. This is to ensure that we are compliant with the new ruling in the Fisher decision by the Supreme Court.

  39. Time to degree:Example of Anatomy Ph.D. scatterchart

  40. Reorganization of functions in the Graduate School • Brian and me -- Policy and exception decisions, including funding • Tom Hanna/Chief of Operations-- fellowships, GS operations, and GS IT and workflow projects • John Collins/budget officer -- all fiscal and HR affairs, including student funding

  41. Dean stepping down • Stepping down June 30, 2014 • To be Dean-in-Residence at the Council of Graduate Schools in D.C. August 2014- 2015 • Provost will focus on graduate education and research in new strategic plan

  42. Questions?

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