Presentation Transcript

1. PayPort ExpressGain Control Over Freight and Transportation ExpensesGSA Transportation ForumMarch 20, 2012

2. Today’s Topics PayPort Express Benefits to Agencies PayPort Express Capability Implementation 2
3. Ask Yourself Some Hard Questions About Your Audit and Payment Process 3
4. PayPort Express Automates Pre-Audit, Payment and Accounting Agency Challenges PayPort Express: Benefits to Federal Agencies Labor and paper intensive invoice processing costs Complex and time intensive auditing requirements Invoices paid in error Inaccurate Accounting Code Assignments Disparate systems and processes Payment delays Business Intelligence 4
5. GSA TSP Agency 3b - Pre-Payment Audit 8 - Analysis 1—Orders for Goods or Services Transaction Process Overview 3a—Reference Doc Audits(e.g. bol, orders, tariff) 2—Invoices(electronic or paper) PayPort Express process overview 4—Invoice Approval 6—Consolidated Invoice 5—Paymentand/or DetailedRemittance acrossMultiple Buyers 7—Single Payment 9 – Post Payment Audit, Data Calls 5
6. PayPort Express Will Support Agency Cost Reduction Efforts Eliminate invoice processing labor/cost by $5/invoice Automate pre-payment audit process, reducing costs by 3%-4% Eliminate invoice account coding labor by $5/invoice Rebate available for early payment to Citi Reduce total transportation costs by 4%-5% through traffic and network optimization 6 Sources: American Shipper, Aberdeen, Industry Experience,
7. PayPort Express is Powered by Syncada from Visa Network PayPort Express: Electronic Invoice Lifecycle Global Transportation Network facilitating 85,000 trading relationships Over 10,000 carriers Over 198 buyers $20B processed volume, 120 million transactions annually Local payments in 47 countries in 13 currencies Customer service in 22 languages Serve 300+ of Fortune 2000 & large Government Agencies Extensive global patent and trademark portfolio Agency TSP 7
8. Enhance Your Supply Chain Effectiveness with Advanced Analytics Enhanced Reporting Cube analysis (OLAP) Supply Chain Intelligence Simple / ad hoc / advanced ad hoc reporting Multifunction static reports Custom Analytics PayPort Express Data Warehouse Supply Chain Management Network design and simulation Intelligent routing Inventory storage location Modal decisioning Load optimization Network Optimization 8
9. Warehouse Shipper Shipper Shipper Carrier Carrier Carrier Carrier How Payport Express works from Order Creation through Post-Payment Audit Online Order Creation Automated feed from Warehouse Rate Shopping & Consolidation Auto/ Manual Load assignment Pickup Delivery Verify & update POD Integrated Tracking diagram 1. Order Creation 2. Rate Shopping 3. Tender Load 4. Accept Load 5. Tracking 6. Confirm Delivery 7. Proof of Delivery TransPort Integrator* (Planning and Execution) Send s BOL to PayPort Integrated Customer-centric, TSP-centric reporting and analytics PayPort Express* (Settlement) 13. Post pay Audit 12. Agency Payment 11. Invoice Agency 10. TSP Payment 9. Audit Exceptions 8. Prepay Audit 7. Invoice Processing GSA Transportation Audits full cycle Agency pays Citi’s consolidated invoice Consolidated invoice to Agency from Citi Citi pays approved invoices to TSPs Rule based Match Auto Approve / Reject TSP Submits Invoices to Citi Validate and Approve GSA Audits Shipper Citi Citi Shipper Citi TSP *TransPort Integrator services provided by IBM on JDA platform; PayPort Express Services provided by Citi on Syncada Platform 9
10. PayPort Express Implementation: 60-90 days Approval Kickoff Implementation Testing Training Launch Optimize 10
11. Think About Your Answers to These Questions 11
12. Conclusion Adam Jackson Citi Account Manager, GSA Transportation Management Vice President, Citi Global Transaction Services Public Sector, Federal 703.234.7306 Adam.W.Jackson@citi.com