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The Canadian Business Register

The Canadian Business Register. UNSD – IBGE Workshop on Manufacturing Statistics Lima, Peru Kevin Roberts

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The Canadian Business Register

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  1. The Canadian Business Register UNSD – IBGE Workshop on Manufacturing Statistics Lima, Peru Kevin Roberts August, 2008 Statistics Canada Statistique Canada

  2. Overview of the Presentation Statistics Canada Statistique Canada 1.0 Statistic’s Canada’s Manufacturing Statistics Program 2.0 The Business Register 2.1 Coverage – Business Types, Activities 2.2 Data Sources and Maintenance 2.3 Structure 2.4 Re-design of the Business Register 2.5 Interface 2.6 Survey Process and the Business Register

  3. Manufacturing Statistics Program Annual Survey of Manufactures and Logging (ASML) Monthly Survey Of Manufacturing (MSM) Commodity Surveys (sub-annuals) Survey of Employment, Payrolls and Hours in Canada System of National Accounts Import and Export Data Industrial Product Price Index (IPPI) Statistics Canada Statistique Canada

  4. Annual Survey of Manufactures and Logging (ASML) A comprehensive program measuring the structural composition of manufacturing industries in Canada Collects detailed revenue and expense data Detailed information on commodities produced and consumed Characteristics data such as Destination of Sales, Employment Levels and Energy Consumption Statistics Canada Statistique Canada

  5. ASML - Questionnaire • Revenue and Expenses • Financial data collected – detailed revenues and expenses • Use of Chart of Accounts Standard (COA) • Layout reflects Income Statement

  6. ASML - Questionnaire • Characteristic Data • Commodity data collected for each sector • Use of North American Product Classification • Other variables – Employment, Destination of Shipments

  7. Monthly Survey of Manufacturing (MSM) A key indicator of the economic condition of manufacturing industries in Canada – levels of output Provides values for sales, inventories and new and unfilled orders An analytical overview disseminated each month (e.g. values by sub-sector) describing current trends within the context of Canada’s economic environment Statistics Canada Statistique Canada

  8. MSM Questionnaire • Monthly Survey • Single page form • Collects key industry indicators – Sales, Inventories and Orders

  9. Survey Characteristics – MSM & ASML MSM - Levels of key indicators (e.g. sales, inventories, trends) ASML - Detailed statistics/structural analysis Use of standard industry classification – North American Industry Classification System (NAICS) Standard financial classification system – Chart of Accounts (COA) Use of STC’s Business Register Estimates based on survey and administrative data sources Statistics Canada Statistique Canada

  10. Sub-annual Commodity Surveys A cost recovery program Collects detailed commodity information – sales and quantity data Covers many different industries based on client needs Examples include: Tobacco Production Sawmills Mineral Wool Cement Production Statistics Canada Statistique Canada

  11. What is the Business Register ? The Business Register is a structured list of businesses engaged in the production of goods and services and is used to: Determine in scope population Select a sample Support collection activities & monitor respondent burden Support/perform business demographics analysis The BR supports a program of information, collection and compilation that meets the needs of a number of conceptual frameworks, based on national accounting and other conventions Statistics Canada Statistique Canada

  12. Why a centralized BR at Statistics Canada? Harmonization of concepts • A centralized business register provides the framework for production of coherent statistics and facilitates analytical studies that link data from different surveys Integrated Coverage Cost Effective

  13. Coverage of the Business Register Statistics Canada Statistique Canada • All businesses producing goods & services in Canada • Including: • Canadian subsidiaries of foreign enterprises • Canadian embassies abroad • Foreign subsidiaries of Canadian enterprises • Excluding: • Foreign embassies in Canada

  14. Coverage – Types of Business Business Corporations Self-employed individuals Government entities Non-profit organizations Co-operatives Partnerships and Joint Ventures Statistics Canada Statistique Canada

  15. Coverage – Activity • Agriculture, Forestry, Fishing & Hunting • Mining & Oil & Gas • Utilities • Construction • Manufacturing • Wholesale Trade • Retail Trade • Transportation & Warehousing • Information & Cultural • Finance and Insurance • Real Estate & Rental & Leasing • Professional, Scientific & Technical Services • Management of Companies & Enterprises • Administration & Support, Waste Management & Remediation • Educational Services • Health Care & Social Assistance • Arts, Entertainment & Recreation • Accommodation & Food • Other Services • Public Administration

  16. Key Variables Identification variables Legal & operating name Legal & operating address Phone number Contact name Business number assigned by the Canada Revenue Agency Statistics Canada Statistique Canada

  17. Key Variables (continued) Stratification variables North American Industrial Classification (NAICS) 6 digit code that describes the industrial activity Geographic variables Provincial code Sub-Provincial codes Size variables Gross Business Income Number of Employees Statistics Canada Statistique Canada

  18. Sources of Information Primary source of information is the Business Number registration process maintained by the Canadian Revenue Agency (CRA) Unique identification number for Businesses Statistics Canada Statistique Canada

  19. Business Number Structure Paper Limited 5000 Main Street Toronto, Ontario K1Z 9A1 Legal Entity Revenue Canada BN Registration Business Number BN: 145378954 Revenue Canada Programs RP 12 Accounts RM 5 Accounts RC One Account RT One Account RC: Corporate Income Tax RT: Goods & Services Tax RP: Employer Source Deductions RM: Import / Export

  20. Maintenance - Source of Updates Complex Enterprises (Done manually) Annual face to face interview (375 largest) Business Register reaction profile (Tel. interview) Business survey feedback (~100 surveys) Non-Complex Enterprises (Automated) Administrative data (Canadian Revenue Agency) Business Number Registration (BN) Payroll Source Deduction Goods & Services Tax (GST) Corporation Tax (T2) Business survey feedback (~100 surveys) Statistics Canada Statistique Canada

  21. Accuracy and Completeness - Issues/Challenges Under-coverage Unclassified entities Duplication of enterprises resulting from business re-structuring (timing) Over-coverage 10% of inactive enterprise not detected Statistics Canada Statistique Canada

  22. Business Register Structure Business Accounting Operating Unit Business Entity  Investment center  Profit center  Cost center  Revenue center  Statistical Structure Statistical Unit Enterprise Company Establishment Location Location Statistics Canada Statistique Canada

  23. From Business Structure to Statistical units STATGENSimple Statistical Unit Identification Rules a Statistical Enterprise Statistical Company a Operating Structure BN 12345678 P 11111111 ABC Ltd Investment centre a a P 22222222 P 22222222 Statistical Establishments Statistical Locations a a Profit centre Profit centre

  24. Statistical Flag Propagation - STATGEN A fully automated process designed to generate statistical units: Analyzes the business entity structure and the responsibility centers Delineates the statistical units Classifies the statistical units Assigns data attributes Statistics Canada Statistique Canada

  25. Business Population Profile

  26. Re-development of the Business Register The way business in Canada is done has undergone major changes since the mid-1980s when the original BR was implemented. Technology has undergone change and STC has committed to removing the BR from the mainframe platform by 2008. The rules and operational processes for updating units of the Register were too complex and the system was too inflexible to incorporate significant change. Statistics Canada Statistique Canada

  27. The New Business Register PC-Windows based application using an SQL Server database and VB.Net A simplified version compared to original BR design Provide better tools for data collection and subject matter areas Direct real-time online updates for all BR users Statistics Canada Statistique Canada

  28. CE 1 Ent Co CE 2 Est. 1 Est. 2 Loc. 1 Loc. 2 Simplification of the BR Model Legal Entity & Operating Entities Statistical Entities LE1 BN for LE1 BE 1 OP 1 OP 2

  29. BusinessRegister Interface

  30. BusinessRegister Interface The BR displays all the elements of a business in one structure

  31. Business Register Interface The register records ownership links between Legal Entity (LE) and foreign ownership of Canadian LEs and foreign holdings of Canadian LEs

  32. Business Register Methodology Survey Process Flow (front end) Subject Matter Collection To Mail-out 1 Create Universe File Sample File Business Register Database Universe File 5 Complete Sample File 2 Sampling Statistical Entities 3 In Sample Updates Collection Entities 4 Create Collection Entities Sample File Workload

  33. Sample File Logout File Business Register Methodology Subject Matter Collection Survey Process Flow (back-end) 6 Survey Mail-out 7 Respondents Questionnaires 8 Survey Data Collection BusinessRegister Database 9 Survey Feedback &Responses Survey Responses Automatic Updates Manual Updates 11 Auto Updates 12 Manual Updates 10 Review Feedback

  34. Business Register – SUF Example Generic Survey Universe File Statistics Canada Statistique Canada Each row corresponds to a production unit (a box above).

  35. Business Register – Overall Principals It is important to: Have a good source of administrative data Ensure that the data is of the best possible quality Develop a relationship of trust with large businesses Automate the updates as much as possible Standardize the procedures Use accepted standards (geographic, classification, etc) Use the business register to supply frame to all economic surveys (economy of scale and survey feedback) Statistics Canada Statistique Canada

  36. Contact Information Kevin Roberts Manufacturing and Energy Division Statistics Canada Jean Talon Building, 11th Floor Tunney's Pasture Ottawa, Ontario, Canada KIA 0T6 Telephone: (613) 951-6927 Fax: (613) 951-3522 E-mail: kevin.roberts@statcan.ca Statistics Canada Statistique Canada

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