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Timeline

OSC Closes Period. Acctg & Budget Dates Moved to Day #1of New Month. OSC Bursts Unposted Voucher Rpt to Agencies. Agencies Enter Vouchers. CORE Runs Daily Processes. CORE Runs Monthly Processes. First Day of New Month. Last Day of Month 3pm. Last Day of Month later pm (Step#1).

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Timeline

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  1. OSC ClosesPeriod Acctg & Budget Dates Movedto Day #1ofNew Month OSC BurstsUnposted Voucher Rptto Agencies AgenciesEnterVouchers CORE RunsDailyProcesses CORE RunsMonthlyProcesses First Dayof NewMonth Last Dayof Month3pm Last Dayof Monthlater pm(Step#1) Last Dayof Monthlater pm(Step#2) Two Bus Days Prior to Month-End Timeline Agencies’Last Chance to“Clean Up”

  2. Accounts Payable Impacts At 3pm on Last Business Day… You CAN: Match Vouchers Approve Vouchers Budget Check Vouchers Run Reports You CANNOT: Enter New Vouchers Edit Existing Vouchers

  3. Unposted Vouchers • Prior to Period Close: Bursted Report will identify Unposted Vouchers for a period that will be closing. • After Period Close: Accounting Date/Budget Date in a closed period will be updated with the first date of the next period. • This will be done through a Central AP process. • These vouchers will be re-Budget Checked.

  4. New Vouchers • Agencies cannot enter or edit any vouchers online after 3:00pm on the last BUSINESS day of the month.

  5. Reversal Vouchers • Reversal Vouchers Accounting Date and Budget Date defaultin with the current date. • Accounting Date is read only. 11/27/2006

  6. AP Payment Cancellation • Cancellation Date is used asthe Accounting Date. • Payment Cancellations do not affect Commitment Control, unless the voucher is closed. • Cancellation Date must fallwithin an open period.

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