Center for Student Involvement (CSI) (Formerly the Student Activities Office)

1. New Officer and Renewal Training 2011 Center for Student Involvement (CSI)(Formerly the Student Activities Office)

2. Provide basic training for student organization officers and offer additional training topics. How to access resources: space, funding, etc. Important policy and procedure resource information Frame of reference to ask more questions on how to get business done for your student organization. Purpose of Officer Training

3. Research indicates that students who become involved, such as those who join student organizations, have been found to be more successful in college and indicate that they have had a more satisfying college experience. Introduction to student organizations

4. Responsibility for any action which violates federal, state, local laws and ordinances or university policies must be assumed by the individual group’s officers and members. General Student Organization Information

5. All student organizations shall register annually each September by filing a Registration Renewal Contract (online as Org. Profile) with the Center for Student Involvement (Formerly Student Activities Office). On the renewal form (online as Org. Profile), all organizations must list, in order of importance, at least four registered student members (officers). Student Groups must submit a current membership roster identifying UWM student and non-student members. Only registered/recognized student organizations may have access to programs, services and the use of University’s facilities. Only groups found eligible by the Student Association can apply for segregated university fees, or Union office space. Organizations failing to renew their registrations on time will have their registration canceled and will be listed as inactive. Inactive organizations lose access to all university resources, such as, Union office space, office equipment, use of University facilities, and/or segregated fees that the group has been allocated. Annual Registration Renewal

6. All registered student organizations must meet the following ten criteria: 1. Operate as a not-for-profit organization, as demonstrated by evidence that the organization uses any income or profit for organizational purposes, not for any individual or commercial gain; 2. Prepare and file with the Center for Student Involvement governing documents for the organization. If the organization wishes to be affiliated with a national or other related organization, a copy of their constitution and bylaws must also be submitted; 3. Be related to student life on campus and does not duplicate the purpose or function of a currently registered student organization on campus, unless the need for duplication is substantiated and approved by the Center for Student Involvement Student organization registration criteria:

7. 4. Agree to abide by policies set forth in the Student Organization Manual, Student Handbook, and UWM and UW-System Administrative policies and regulations; 5. Agree to abide by local, state, and federal laws and ordinances and to avoid unlawful actions in connection with any of their activities; 6. Identify at least four UWM student officers currently enrolled on a fee-paying basis for at least half-time. (as used in this policy, “half-time” status means enrollment for a minimum of six credits as an undergraduate student, and enrollment for a minimum of four credits as a graduate student); 7. 3/4 (three-quarters) of membership consist of students enrolled for a minimum of one semester hour of credit at UWM; Student organization registration criteria (Continued):

8. 8. Identify a faculty or staff advisor employed by UWM (Student Employees, Teaching, Research, or Graduate Assistants do not qualify); 9. As required by Regent Policy 30-06, “Policy on Recognition of Student Organizations,” extend membership and all membership privileges, including voting and eligibility to hold office, to all students without regard to age, ethnicity, gender (except as otherwise permitted by Title IX of the Education Amendments of 1972), disability, color, national origin, religion, sexual orientation or veteran status, except those student organizations that select their members on the basis of commitment to a set of beliefs (e.g., religious or political beliefs) may limit membership and leadership positions in the organization to students who affirm that they support the organization’s goals and agree with its beliefs. Student organization registration criteria (Continued):

9. 10. Unless the nature of the organization entitles it to an exemption in accordance with applicable laws, no student may be denied admission to, participation in or the benefits of, or be discriminated against in any service, student organization, program, course or facility of UWM because of race, color, creed, religion, sex, sexual orientation, national origin, disability, age, pregnancy, marital status, political affiliation or belief, arrest or conviction record, disabled veteran or Vietnam-era veteran status, or any other protected group as documented by applicable federal or state laws. Student organization registration criteria (Continued):

10. Disciplinary procedures for student organizations (Published in the Student Organization Manual) • Student organizations found in violation of the Wisconsin/Administrative Code (Chapter UWS 18-Conduct on University Lands and/or UWS 17.09), Board of Regents policies, UW System policies or UWM policies, rules and regulations, including the Discriminatory Conduct Policy, are subject to sanctions imposed by the University Administration. Sanctions may range from an official warning to revocation of an organization’s charter. General Student Organization Information

11. Student organizations are considered to be affiliated with, but not official units of, the University. Student groups may only identify themselves with the University by using the following format in the organization name: “Club XYZ at the University of Wisconsin-Milwaukee.” The name or actions of the student organization must not infer University endorsement of the organization’s purpose or activities, or imply that the organization is speaking on behalf of the University or any of its divisions or departments. Student organizations may not use the University’s name or logos in any advertisements, web pages, or other printed materials without permission. Registration Contract Agreement Text

12. MEMBERSHIP Student organizations are groups whose regular membership is comprised of and controlled by students enrolled at UWM and have a faculty/staff advisor employed by UWM. The advisor’s role is to support and work collaboratively with the students, sharing responsibility for the organization and its events. Student organizations may include non-student members, but they may not serve as officers or have a controlling interest in the organization. Registration Contract Agreement Text

13. DIRECTORY INFORMATION • The following categories of information about individual students is considered as public, or directory information and will be routinely released to any inquirer unless you specifically request your information be withheld: • Student name • Address • Email address • Telephone number • Designation of school/college (year in school) • Enrollment status (part/full time) • Major field of study • And participation in officially recognized activities and sports. Registration Contract Agreement Text

14. PantherSync(powered by Orgsync) is considered a UWM computing resource and is governed by all policies regarding such resources. Do not share your ePanther ID and password with anyone! Do not use someone else’s ePanther ID and password! Registration Contract Agreement Text

15. SIGNATURES, LIABILITIES & VERIFICATION: • Student Officers signing this form agree to accept liability and responsibility for • University property • Office space • Or equipment in the care of the student organization. Student Officers signing this form agree to reimburse UWM for any property damages or missing items that occurred while they were an officer of organization listed on this form. Registration Contract Agreement Text

16. Student organization assistance includes registration, resources and procedures advising, publications, training programs and administration of segregated university fees. Request a trainer to attend your organization meeting (officers or full membership) on any topic: Visit www.activities.uwm.edu, click on organization training and complete the training request form. Major Resources: Center for Student Invovlement

17. PantherSync, Powered by OrgSync

18. Union Reservations and Event Planning Services (REPS) • Support clients with: • Event Planning and Production • Audio/Visual services • Special event training • Reservations can be made for: • Union meeting rooms • Union major event spaces • Classrooms • Zelazo Center • In Person: Go to Union Room W119 (Across from the Union Computer Lounge) • Via E-mail: E-mailing reservat@uwm.edu • By Phone: 414-229-4828 • By Fax: 414-229-3243

19. Union Marketing Services Supports clients with: Banners (reservations, design and production) Flyers Catalogs Advertising Services Logo Designs Lamination Balloon Services Printing and Copying Office WG50

20. Segregated University Fees (SUF) are charges, in addition to instructional fees, assessed to all students for student services, activities, programs and facilities that support the mission of University of Wisconsin System institutions. SUF may only be expended for items and activities that are related to the mission of the institution and to the purposes of the student organization. Segregated University Fees

21. To apply for segregated university fees, student organizations must be registered with the UWM Center for Student Involvement and found eligible to receive funding by the Student Association(SA). Funding request forms for student organizations are available from the Student Association’s Senate Appropriations Committee (SAC) online. Join the SA of UWM portal in PantherSync. Segregated University Fees

22. Wisconsin Statue 36.09(05) (5) RESPONSIBILITES, STUDENTS. The students of each institution or campus subject to the responsibilities and powers of the board, the president, the chancellor and the faculty shall be active participants in the immediate governance of and policy development for such institutions. As such, students shall have primary responsibility for the formulation and review of policies concerning student life, services and interests. Students in consultation with the chancellor and subject to the final confirmation of the board shall have the responsibility for the disposition of those student fees which constitute substantial support for campus student activities. The students of each institution or campus shall have the right to organize themselves in a manner they determine and to select their representatives to participate in institutional governance. Student Participation in Shared Governance

23. Students and student organizations are strongly encouraged to become “active participants” in the University’s system of shared governance by seeking elected/appointed student positions and serving on University committees. The SAC has a few committee seats that must be filled with officers of student organizations. Student Participation in Shared Governance

24. Ideally, the advice of the advisor to the organization’s membership and leadership is welcome and seen as valuable. These advisors can be very helpful to groups in developing a foundation of sound decision-making and productivity. The Center for Student Involvement can provide groups with assistance in securing faculty/staff advisors. Student Organization Advisor Handbook at www.activities.uwm.edu Faculty/Staff Advisors

25. www.activities.uwm.edu and select “publications” Student Organization Manual: comprehensive resource for policy, procedure and benefits Advisor’s Handbook Fundraising Manual Segregated Fee Manual Student Org Manual & Other Publications

26. Special Event Insurance Activities conducted by student groups, including some which may occur on the campus of the University of Wisconsin Milwaukee, are not eligible for liability protection under the State of Wisconsin Self-Funded Liability Program. Student organizations are required to read and sign a verification and liability section on the student organization registration form which acknowledges that student groups have been advised to obtain a special event(s) liability policy at their own expense. UWM Department of University Safety and Assurances Engelmann Hall 270 229-6339. UW System Risk Management: http://www.uwsa.edu/oslp/rm/ UWM Department of University Safety and Assurances: http://www.uwm.edu/Dept/EHSRM/ ) (See also Risk Management in the Student Organization Manual)

27. Linda Hausladen, Licensing Manager is available to assist student organizations to meet their individual needs while assuring compliance with the University guidelines regarding the use of logo marks and can also assist with logo design and other needs regarding establishing a brand for your organization. If necessary she will arrange to meet with your entire group. The UWM Licensing Office has developed an acceptable logo format for Student Organizations. This logo format can be obtained from: Linda Hausladen, CCR UWM Licensing Manager Union W325 414229-5577 lindaah@uwm.edu Trademarks and Logos

28. BANKING SERVICES Organizations may use the “banking” services provided by the UW Credit Union (Union, 1st floor, 800-533-6773) or any financial institution of their choice for non-segregated fee revenue. If your student organization decides to open an account, it is recommended that the organization have a business checking account. You will need at least two signature holders (organization officers) and an Employer Identification Number (EIN) in order to set up a new account. Bank/Credit Union Accounts

29. Visit www.irs.gov and search “small tax-exempt organization” for new requirements. If your organization is affiliated with a national/international organization, contact your headquarters for details on IRS filing. Student Organization officers are responsible for the organization’s tax filing requirements. Tax Status and Taxes

30. Fundraising Manual under Publications on CSI website Fundraising (revenue) on campus is regulated and most funds must be deposited in the organization’s segregated university fee (SUF) account (same account as SAC grants, part of the state treasury). New: Some revenue funds can be removed from the SUF through a process for refund of revenue. Please discuss this option with CSI staff before you begin your fundraising activities. Fundraising Activities

31. All equipment (telephones, answering machines, computers, typewriters, etc.) is the property of the University. The Center for Student Involvement maintains records of all student organization segregated fee inventory items and must know where these items are being stored. If the equipment is loaned to another organization, the Center for Student Involvement must be notified. Inventory will be taken by a Center for Student Involvement staff member on a periodic basis. If, at any time during the year, your organization wants to get rid of the equipment, an officer needs to let Center for Student Involvement know in writing, and the office will ensure that it is disposed of in accordance with University and State guidelines. You cannot simply dump it, turn it in to SAC, or take it home. If equipment is stolen or lost, the organization is responsible for reporting it to the Center for Student Involvement immediately. The Center for student involvement will file a report with the University Police for any stolen or missing equipment. The officers of the organization are legally responsible for the items inventoried by the Center for Student Involvement. Equipment Inventory

32. Request a trainer for your officer meeting or next full membership meeting. Request additional training on accessing resources, PatherSync features or whatever you want! Visit www.activities.uwm.edu, select “organization training” and complete a training request form. Training Upon Request