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Scrum Master & PO Tools 1 - Wallchart/Project Tracking Tool 2 – Team Availability Planning

Develop a project status tracking tool for upper management visualization, with the ability to drill down into project details, collaborate remotely, and update with multiple users. Also, create a sprint capacity and staffing availability tool to capture normalized velocity, track changes in capacity, and provide historical trends and projections.

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Scrum Master & PO Tools 1 - Wallchart/Project Tracking Tool 2 – Team Availability Planning

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  1. Scrum Master & PO Tools 1 - Wallchart/Project Tracking Tool 2 – Team Availability Planning Project Proposals for the University of Kentucky Senior Design Class

  2. INTRODUCTIONS • Troy Morgan • PO for Wallchart Tool • Graduated from UK Computer Science 2001 • Had CS 499 with Dr. Hayes in 2001 Contact: Troy Morgan C: 859-229-4216 Troy.Morgan@toyota.com

  3. TOYOTA IN THE US 1,336,582 58 35.3 Billion 13

  4. TOYOTA ENGINEERING – R&D 9 R&D facilities $1 MILLION in North America Spent on R&D every hour R&D Headquarters Ann Arbor, MI Cambridge, MA Sacramento, CA S. Windsor, CT Gardena & Torrance, CA Production Engineering & Manufacturing Center Georgetown, KY Plymouth & Livonia, MI Sacramento, CA Ann Arbor, MI Toyota Technical Center (TTC) York, MI

  5. WHO WE ARE Toyota Motor North America, Information Systems

  6. OUR CHALLENGES • We have recently undergone a “Scrum Transformation” for the entire department • Many teams are in distributed locations making collaboration difficult • Not everyone has embraced Scrum yet (blend of waterfall and Scrum) • Traditional tools don't provide what we need to manage, track, and report product status effectively • Scrum Masters spend a great deal of time on manual tracking and reporting

  7. WE WILL PROVIDE YOU • A project to develop a tool that many of our Scrum masters have asked for and our Scrum coach has been planning to develop • Excellent communication throughout project • Input and Collaboration with one of our Scrum Coaches • Opportunity to come to our facility to meet stakeholders/end users, tour the manufacturing plant, see our work environment and participate in Scrum ceremonies for a day (this is not required) • Dedicated single point of contact with opportunity to collaborate with others if you desire

  8. WE ARE LOOKING FOR • Project Status Tracking Tool for upper management visualization • Management request is to be able to visualize high level project status for the entire group within 7 seconds of viewing • Ability to drill down into project to get more detailed status • Collaborative Space for viewing and updating project status • Remote Viewing and Updating • Simultaneous update with multiple users • Intuitive interface that allows easy use via touch screen • Multi-platform capability • Microsoft Surface Hub • Windows 7 – Windows 10 • IOS • Internet Explorer • Microsoft Edge Wallchart Tracking Tool

  9. WE ARE LOOKING FOR • Current Method • Manual Manipulation • Post-it notes • No detail • Cannot see remotely • No history • Email Notes Wallchart Tracking Tool • Future Process • Online / Web Based • Touch Screen virtual “Project Cards” • Detail Drilldown available • Remote team members see in real-time • Project history maintained • Notes captured on each project as reviewed

  10. INTRODUCTIONS • Victor Valentin • PO for Team Availability Tool • Cantankerous • Difficult to work with Contact: Victor Valentin C: 407-924-7577 Victor.Valentin@toyota.com

  11. WE ARE LOOKING FOR • Sprint Capacity • Sprint Staffing Availability Tool for capturing normalized velocity • Identify total team capacity for the current sprint • Track changes in capacity for current sprint • Capacity Projection • Identify upcoming capacity constraints • Track impact of capacity to velocity • Reporting • Show historical trends of capacity related to velocity • Show projection of velocity based on projected capacity Team Resource Availability

  12. INTRODUCTIONS • Bob Tarne • Worlds Best Scrum Coach • Mean • Even More difficult to work with than Victor Contact Info C: 913-961-1625 Bob.Tarne@toyota.com

  13. ScrumOverview Daily Scrum Meeting Review & Retrospective 1-4 weeks Sprint Planning Potentially Shippable Product Increment Product Backlog As prioritized by Product Owner Source: Adapted from Agile Software Development with Scrum by Ken Schwaber and Mike Beedle.

  14. Q & A?

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