Presentation Transcript

1. IRTBAEmerging Leadership ProgramDecember 13, 2012

   McHenry Lake DuPage Kane Cook Will
2. Today’s Topics Overview of County Government Doing business with the Counties Challenges (Growth and Funding) Program Highlights Leadership Leadership Perspectives
3. Overview of County Government Governing Bodies Government Committee Structure COUNTY HIGHWAY ORGANIZATION TRANSPORTATION RESPONSIBILITIES Presenter: Paula Trigg, Lake County County Engineer / Director of Transportation
4. County Board - Governing Body Responsibilities Establish budgets for funds & levy taxes Adopt ordinances & rules
5. County Board Committees
6. County Position in Highway Hierarchy Unless you drive in a National Park, you never drive on a federal highway
7. Tice Law - 1913 100 Years ago, Tice Law created County Highway Departments in Illinois County Hwy Depts. took over - on behalf of State: Road building Jurisdiction Maintenance
8. What is a County Highway? A county-board designated, state-approved system of secondary arterial highways
9. County Organization
10. Duties of the Department Construction and maintenance of county highways. Prepares plans and specs for roads and bridges built by the county. Maintains traffic control devices and signs. Administers motor fuel tax funds for the county and townships. Develops and updates the 20 year long‑range transportation plan. Advises township road district highway commissioners for the best methods of construction and maintenance of township roads. Some counties have created a Division of Transportation. Recognizes the functions of the division in urban areas that go beyond county highways such as transit, bikeways, pedestrian amenities, and other multi-modal projects. 
11. Transportation Responsibilities McHenry Lake Kane DuPage Route miles are not always the best indicator of total maintenance responsibility. Lane miles are often a better indicator in urban settings where 4 and 6 lane roads are not uncommon. For example, Cook County has 1,474 lane miles -- DuPage County has 950 lane miles. Will
12. Transportation Responsibilities Annual Maintenance Resurfacing Snow plowing Signage and striping Mowing Implementation Engineering, Land Acquisition, Construction Regional Transportation Planning and Programming All Counties participate in the Council of Mayors Kane, Lake & McHenry provide staff to the Council of Mayors Permitting Technical Assistance: Township Highway Commissioners
13. Highway Assembly Line How projects get from concept to completion A rather elaborate engineering process Rough order of DOT department involvement: Planning Traffic Design Construction
14. Doing Business with the Counties ACQUISITION OF SERVICES COMPETITIVE BID PROCUREMENT Presenter: Carl Schoedel, Kane County County Engineer / Director of Transportation
15. Doing Business with the Counties County Interactions with Private Sector Highway Industries Primarily involves consultants and contractors 5-year Highway Improvement Program guides our mission 5-year Program each year
16. Doing Business with the Counties: Acquisition of Services Contractor procurement process by competitive bid Consultant contract process is a Qualifications Based Selection (QBS)
17. Doing Business with the Counties: Contractor Competitive Bid Procurement 1. Most lettings use IDOT bulletin Most projects have federal funds and are on the IDOT bulletin Contract process is by competitive bid Bids opened at IDOT 2. Occasionally local lettings Typically for projects with local funds Bid documents opened at County offices Typically with IDOT standard forms & bid specs for consistency
18. Doing Business with the Counties: Contractor Competitive Bid Procurement Advertise project in IDOT bulletin Accept sealed bids from prequalified bidders Open sealed bids during letting Verify prices & extensions on bids to confirm Apparent Low Bidder Recommend low bid to Committee & Cty Board Execute contract & collect required contractor insurance/bond info
19. Doing Business with the Counties: Professional Services Procurement Counties required to follow the Local Government Professional Services Selection Act (50 ILCS 510) County Procurement Ordinance
20. Doing Business with the Counties: Professional Services Procurement
21. Challenges:Growth and Funding Where does it come from? What are the trends? Budgets and Challenges Presenter: John Kos, DuPage County Director of Transportation and Operations
22. Challenge: Growth in Population & Congestion Population projections for NE Illinois Source: CMAP GOTO 2040 Example of projected congestion increase Source: Kane County 2040 Plan
23. Funding Challenge Current funding framework not sustainable MFT doesn’t keep pace with rising costs Federal $0.18/gallon MFT hasn’t changed since 1993 State $0.19/gallon MFT hasn’t changed since 1990 State Motor Fuel Tax revenues relative to inflation, 1991-2009 Source CMAP GOTO 2040, & IDOT, Engineering News-Record, Bureau of Labor Statistics
24. County Transportation Programs: Funding
25. Revenues Motor Fuel Tax Portion of state tax per gallon Local Gas Tax $.04 per gallon (DuPage, Kane & McHenry) Property Tax (County Hwy, Bridge & Matching) ¼% Sales Tax (RTA – Transportation & Public Safety) Safety (HRRRP & HSIP) Impact Fees (DuPage and Kane only) Permit Fees Capital Bill Reimbursements Federal Grants and other Bonds
26. Revenues CMAQ (Congestion Mitigation and Air Quality) STP (Surface Transportation Program) HBP (Highway Bridge Program) Safety ARRA (Stimulus – American Recovery Investment Act) ITS (Intelligent Transportation Systems) HPP (High Priority Project - earmark) Department of Energy
27. Cash Reserves (DuPage Example)
28. Historic Revenue Trends (DuPage Example)
29. Operating Expenses (DuPage Example)
30. Program Highlights COUNTY PROGRAM PRIORITIES COUNTY PROGRAM HIGHLIGHTS Presenter: Carl Schoedel, Kane County County Engineer / Director of Transportation
31. County Program Priorities Maintenance Managing physical condition of assets Operations Managing movement of customers Improvements Managing projects
32. Improvement Priorities System Preservation projects keep highway pavements, bridges, bikeways, signals and related items in good condition System Modernization projects reduce delays and increase safety by accommodating short-term traffic growth and the needs of non-motorists System Expansion projects provide highway capacity to meet long-term traffic growth needs and provide for economic development
33. Cook County 5 year Program Highlights (FY2012-2016) Total: $346,680,000
34. McHenry County 5 year Program Highlights (FY2012-2016)
35. Will County FY2013 Program
36. Kane County FY2013 Local Budget Summary Total: $66,000,000 40 Bridges 17 Intersection Safety/Operational Improvements 7 Add Lanes or New Roadway 6 Signal Interconnects/Traffic Safety 3 Bike / Ped 10 Maintenance
37. DuPage County FY2013 Local Budget Summary Total: $67,200,000
38. Lake County FY2012 Program Total: $190,557,200
39. Leadership Consultant Best Practices Lessons Learned Presenter: Paula Trigg, Lake County County Engineer / Director of Transportation
40. Ideal Qualities: Phase I Engineering Consultants Experience on similar projects County and consultant Jell Well Professional representation Strong public communication skills Strong graphic designs with presentation materials Assigned staff is knowledgeable with Fed funding process Provides creative alternatives Timely on projects Strong management skills
41. Ideal Qualities: Phase II Engineering Consultants Ideal qualities for Phase II Engineering consultants: High quality deliverables On time delivery Project ownership – active, not passive Minimizes ROW takes Monitors projects finance to avoid after the fact requests Achieves familiarity with project and area Innovative with solutions to challenges Suggests design changes to reduce costs, or improve end product
42. Lessons Learned: Design Consultants Turn around shop drawing review promptly Be responsive to questions in the field Don’t nickel & dime for a quick phone call to clarify something – shows you are interested in improvement, increasing chances for future work Don’t be a stranger – visit the site during construction Shows your interest in learning from previous work Develops good rapport
43. Lessons Learned: Construction Consultants Be proactive not reactive Probe for project info from contractors, municipalities & public Keep an eye on the budget Anticipate changes and make estimates early Don’t be afraid to ask questions Don’t assume that something has to stay the same because it is on print – we don’t catch everything!
44. Lessons Learned: Contractors Ask bid questions upfront Don’t assume and ask for extras later Communication is key Painful truth information Give us the bad news all at once – allows us to budget, plan and prepare
45. Lessons Learned: Common Competitive Bidding Problems Last minute preparations Incorrect extended price (CBID use recommended) Incorrect page total or grand total (CBID use recommended) BLR 12325 Apprenticeship or Training Program Certification not filled out or omitted (when required) Project not identified on the bid envelope Bid bond not provided Bid delivered to incorrect location
46. Lessons Learned: Permitting Projects - Consultants Follow local access & utility & facility regulations Use experience on similar types of projects Be thorough in preparation of docs Keep client informed when you submit documents to the County Ask questions on resubmitted docs - don’t make assumptions If a standard can’t be met, document why and what is proposed, rather than submit something substandard Check IDOT & local County websites to provide current highway standard details
47. Lessons Learned: Permitting Projects - Contractors Keep the highway safe & clean Follow the standards in the approved plans Eg. Work hours, lane closures If field change is necessary, contact the owner’s consultant resident eng - ASAP In order for the consultant and County to agree on solution
48. Leadership Perspectives Moderator: Carl Schoedel, Kane County County Engineer / Director of Transportation
49. Question and Answer