HOW TO BECOME AN SPONSOR 2019 PED BACK-TO-SCHOOL CONFERENCE

1. HOW TO BECOME AN SPONSOR 2019 PED BACK-TO-SCHOOL CONFERENCE debra.candelaria@state.nm.us 505-841-4845

2. Summer Food Service Program for Children Thank you for your interest in helping to feed children in your community as a Sponsor in the Summer Food Service Program for Children (SFSP)! The following is information about how the Program works and the role of Sponsors and feeding sites, as well as the steps to apply to become a Sponsor. The SFSP operates during school vacations, during the months of May through September.

3. Purpose of the Program • The purpose of the program is to reach children in need and ensure that children continue to receive nutritious meals when school is not in session

4. Funding • 100% USDA • State of NM acts as the “pass through” agency • NM CYFD provides meal reimbursement to local agencies approved to operate the Program • Reimbursement is provided on a per-meal-served basis • Reimbursement is provided for second meals • Meals are claimed monthly for reimbursement

5. Sponsor Eligibility • Must accept full and final financial responsibility for the Program • Must maintain operational control at all meal site locations • Must provide a year-round service to the community

6. Participant Eligibility • 1-18 years of age • At the meal site • In the serving line • No enrollment or registration requirement

7. Where does it start

8. Pre-approval visit • Conducted by State Agency • Kitchen Facility • Meal Sites • Administration

9. Application Process

10. Application Process • Online Application (EPICS) • State agency will provide access to application website • Several hand-completed forms(one-time) • Payment information • Establish the organization as a State of NM Vendor (W-9 form) • Voided Check for ACH Payments • Letter from IRS stating issuance of FEIN • Request for advance payments • Must receive state agency approval before service of meals

11. How to start your application • Basic information • Organization Name • Address • Facility information • Contact information • Meal Sites • Kitchens

12. Required Documents One Time • Permanent Agreement • Certificate of Authority • Free Meal Policy Statement • Certification Regarding Lobbying Activities • Pre-operational Site Visit Form for each proposed site • Federal Tax Identification Number Yearly • Training Agenda • Media Release • A two-week cycle menu for each meal type

13. Rules and Regulations The SFSP Handbooks webpage includes links for program guidance for sponsor, monitor, and site supervisors: http://www.fns.usda.gov/sfsp/handbooks0 SFSP Regulations found at 7CFR,Part 225

14. Participant Rules • Participant must be at the site, and in the serving line to receive a meal • Must receive the entire meal, including milk • Meal must be consumed on site

15. Main Sponsor Rules • Must serve meals during the approved meal service time • Meals served on a first come, first served basis • No Discrimination during the course of the meal service • May only serve two meal types at each site • Must count and document meals as they are served (point of service) • Must maintain children on site while they eat • Site Supervisor • At each site • Must follow USDA meal pattern requirements • Unallowable food items • Meal disallowance

16. Administrative and Operational StaffTraining Requirements • State agency provides annual training sessions for Administrators/Monitors/Food Service • Requirement for participation • Director and/or coordinator must attend • Administrative staff is responsible for providing the training to food service and meal site staff at a later time

17. Training for Monitors • Sites for which they will be responsible • How to conduct Monitoring Site Visits and Reviews • Monitoring schedules (first 7-days and first 28-days) • Reporting and recordkeeping procedures • Follow-up procedures • Civil Rights requirements • Reporting racial/ethnic data • Internal procedures

18. SFSP Meal Pattern

19. SFSP Meal Pattern Update • No changes for Summer 2019 • School sponsors may choose oneof the meal patterns listed below • National School Lunch Program(NSLP) & School Breakfast Program(SBP) • Offer Versus Serve • Summer Food Service Program (SFSP) • Component base

20. Breakfast Three Required Components: • Milk(1 cup) • Vegetable, or fruit, or both (1/2 cup total) • Limiting juice can increase milk consumption • Grains (1 slice or 1 oz.) • Whole Grain-Rich (recommended) • Optional Meat/Meat Alternate (1 oz.) (recommended)

21. Lunch/Supper Four Required Components: • Milk (1 cup) • Meat/Meat Alternates (2 oz.) • Grains (1 slice or 1 oz.) • Whole Grain-Rich (recommended) • Fruit/Vegetable (3/4 cup) • 1 fruit + 1 vegetable (recommended) • 2 fruits (different) • 2 vegetables (different)

22. Snack Two required components: • Milk (1 cup) • Meat/Meat Alternates (1 oz.) • Vegetables/Fruits (3/4 cup) • Grains (1 slice or 1 oz.) • Whole Grain-Rich (recommended) Example: Graham Snack Crackers + 1% Flavored/Unflavored Milk

23. Conclusion • Our State Agency provides excellent customer service. This means showing our Sponsors how important he or she is to our Agency by interacting with individuals in a friendly, helpful, and positive way. Our staff will respond to phone calls and emails immediately. • We provide our sponsors helpful quality service before, during, and after the Program so that requirements are met.

24. Who to Contact Contact : Debra Candelaria Summer Food Service / FNB Senior Compliance Officer 505-841-4845 debra.Candelaria@state.nm.us

25. QUESTIONS?