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FLAIR Collaboration Meeting 2–3 February 2009 Manne Siegbahn Laboratory, Stockholm

FLAIR Collaboration Meeting 2–3 February 2009 Manne Siegbahn Laboratory, Stockholm. FAIR status from the AFI chairman point of view. Common AFI-FAIR / STI-FAIR Meeting - 20 January 2009 Draft Agenda Chairman: Örjan Skeppstedt (agreed upon with Horst Wenninger) 1. Welcome

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FLAIR Collaboration Meeting 2–3 February 2009 Manne Siegbahn Laboratory, Stockholm

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  1. FLAIR Collaboration Meeting 2–3 February 2009 Manne Siegbahn Laboratory, Stockholm FAIR status from the AFI chairman point of view Ö. Skeppstedt

  2. Common AFI-FAIR / STI-FAIR Meeting - 20 January 2009 Draft Agenda Chairman: Örjan Skeppstedt (agreed upon with Horst Wenninger) 1. Welcome 2. Adoption of the agenda 3.a Minutes of the 24th meeting of the AFI-Working Group 3.b Minutes of the 18th meeting of the STI Working Group 4. Project Status 5. Status of the preparations for founding FAIR 6. Status of the legal documents (translations, declarations, etc) 7. FAIR Draft Budget 8. AoB Ö. Skeppstedt

  3. Project Status Changes in the FAIR Joint Core Team/FAIR management Team Leader: Hans Gutbrod retired 30 November 2008 Temporarily replaced by Horst Wenninger (Wenninger will be replaced by Alex Müller as STI chairman) FAIR Scientific Director: Search Committee interviews with 5 candidates 9-10 February FAIR Administrative Director: Job announcement to be published any day/week Ö. Skeppstedt

  4. Project Status Ö. Skeppstedt

  5. Project Status Ö. Skeppstedt

  6. Project Status Ö. Skeppstedt

  7. Project Status Ö. Skeppstedt

  8. Status of the legal documents Break-through in the negotiations for signing legal documents and subsequent formation of FAIR GmbH 8 September 2008 Agreements about formulations of sensitive articles in Conventions and Articles of Association Leading to defined frames for the Russian Contributions to the construction of both XFEL and FAIR These informations were conveyed to the ISCs for the two projects • Meeting in Berlin between representatives of: • Russian Ministries • BMBF • ISC-XFEL @ ISC-FAIR • European XFEL team • FAIR Joint Core team Ö. Skeppstedt

  9. Status of the legal documents International Steering Committee 19th Meeting October 1, 2008 at the Hessian Representation in Berlin, Germany Amended after the Berlin meeting the 8th of September 7: Resolutions concerning legal documents ISC approves the version of October 1, 2008 of the FAIR Convention, Articles of Association and the Final Act. The ISC urges all parties involved to initiate the necessary actions (translations (due by October 13, 2008) and formal checking of the founding documents) for the intended signing of the FAIR Convention and the Final Act in February 2009. Ö. Skeppstedt

  10. Status of the legal documents !!!Champagne!!! At ISC-meeting October 1st – after approval of legal documents ISC Chair:Jacek GierlinskiPoland AFI Chair:Örjan SkeppstedtSweden Head of German Delegation:Beatrix Vierkorn-RudolphBmbF Ö. Skeppstedt

  11. Status of the legal documents Partner countries showing intentions to sign the Convention: Austria – China – Finland – France – Germany – Greece – India – Italy – – Poland – Romania – Russia – Slovakia – Spain – Sweden – UK Draft (1st of October) English versions of legal documents approved by ISC 1st of October 2008 Convention with 5 appendices - App. 2 – Articles of Association Final Act (to set the Convention provisionally into operation) Russia, France, Spain, Italy, China and Germany require translations into their own languages  complicated process!!! (next page) Ö. Skeppstedt

  12. Status of the legal documents Process leading to signing of the legal documents (same for XFEL and FAIR) 1 Foreign Offices RussiaFranceSpainItalyChina TranslationalConference Representatives for ministries of all contracting parties – language experts 5 Signatory Conference Ministers of all contracting partners 4 6 2 Ministries of all contracting parties Foreign Office Germany 3 • Draft translations (both FAIR and XFEL) sent at end of October to German F.O. – Official draft from Italy and China still missing! • Versions (XFEL) checked by German F.O. sent back in December (Position of German F.O.: FAIR after XFEL – at least hitherto – maybe changed position now) • Rechecked versions (XFEL)to German F.O. around end of 2008 – Russian (also of course Italian and Chinese versions) still missing!! • The process is interrupted - waiting for:a. Break-trough in corresponding process for XFELb. Rechecked Draft Russian translation (Italy and China?) – maybe coming soon Ö. Skeppstedt

  13. Status of the preparations for founding FAIR Options for creating FAIR GmbH after signing of the legal documents A majority of the partners sign the legal documents at the signing ceremony Fast track A number of partners appoint shareholders at the signing ceremony FAIR GmbH with these international shareholders can be created some weeks after the signing ceremony Other partners join in whenever they are ready (within six months with same conditions) GSI (German shareholder) maybe with one or two other shareholders creates (maybe buys an empty-shell company) FAIR GmbH quickly after signing ceremony (one day after?) Other partners join in whenever they are ready (within six months with same conditions) During six months after the creation of the company, all potential shareholders will be invited to Council meetings (only formal shareholders have voting rights) Ö. Skeppstedt

  14. FAIR Draft Budget Ö. Skeppstedt

  15. FAIR Draft Budget Accelerator: Need of cash or more EoI Civil Construction: Has to be funded by cash! Experiments:More analysis needed: The experiments will be funded with 78.0M€ within the Start Version Experiment collaborations have expressed their intentions to request funding amounting to 206M€ for the entire experiment programme Draft expenditures • Start Version, 2005 prices in k€, based on Cost Book 5.0 Ö. Skeppstedt

  16. FAIR Draft Budget Ö. Skeppstedt

  17. FAIR Draft Budget Ö. Skeppstedt

  18. FAIR Draft Budget Ö. Skeppstedt

  19. FAIR Draft Budget Horst Wenninger: It is crucial to have a STI meeting prior to the ISC meeting February 24th, in order to settle any proposal on the 78 M€. Preliminary date, February 17th. Ö. Skeppstedt

  20. Thank you for your attention! Ö. Skeppstedt

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