1 / 6

Event Planning and Protocol Website

Event Planning and Protocol Website. Campus Event Planning System www.auburn.edu/auevent. Chris Green 844-9135 greenc1@auburn.edu. Objectives of Centralized Event Website. Provides advice and guidelines for students, faculty, and staff to put on successful and safe events.

india-keith
Download Presentation

Event Planning and Protocol Website

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Event Planning and Protocol Website Campus Event Planning System www.auburn.edu/auevent Chris Green 844-9135 greenc1@auburn.edu

  2. Objectives of Centralized Event Website • Provides advice and guidelines for students, faculty, and staff to put on successful and safe events. • Works with students, faculty, employees, and guests of the university to plan events on campus. • Tracks review of campus event requests and provides advice regarding event facilitation in light of university policies as well as city ordinances and/or state statutes. • Tracks all types of events held on campus property; however, meetings are not included in this process. • This system is NOT a booking agent.

  3. Who approves events? • Public Safety • Risk Management and Safety • Auxiliary Services • Student Affairs • Facilities • Athletics • Parking Services • Housing and Residence Life • Communications & Marketing • Auburn Police Department • Auburn Fire Department • Other entities as they apply

  4. What does the system do? • Ensures that your organization’s planner has fully prepared for your event. • Allows campus event approvers to give feedback and approvals in one central location – you no longer have to go to many different places to seek approvals

  5. The new system does NOT: • Book a venue – you still must book your event with the proper booking agent • Book security – you will still be responsible for booking and paying for officers or other security personnel as needed for your event • Eliminate all other necessary forms • Student Affairs forms • Parade/Race Permits • Amplified Sound and Tent Permits • Forms for City Police and Fire • Take away control of your event – the event will still belong to your organization – this is just an approval to hold the event on campus

  6. Runs and Races • Upload feature allows you to upload your route • Runs and Races will still need to be approved through the city and the university using separate forms • Runs and Races cannot be held on weekdays • Only 2 runs or races allowed per weekend on campus on a first-come, first served basis • Graduation, game day, and other major events on campus will be blackout dates for runs and races

More Related