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Employment Workshop

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Employment Workshop

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    1. Employment Workshop Presented by the Department of Personnel Introductions Name, experience using E-R? Introductions Name, experience using E-R?

    2. 2 Agenda Terminology E-Recruiting How to Build your Profile and Post your Resume How to Apply How to Search for Jobs How to Manage Your Applications Here are the topics we plan to cover today. Feel free to ask questions as we go along, if questions will be addressed further along in the presentation we may ask that you hold that thought. Terminology or lingo E Recruiting is Washington State’s online job search tool and applications tool. (Like Monster)Here are the topics we plan to cover today. Feel free to ask questions as we go along, if questions will be addressed further along in the presentation we may ask that you hold that thought. Terminology or lingo E Recruiting is Washington State’s online job search tool and applications tool. (Like Monster)

    3. 3 E-Recruiting Terminology Job or Position Requirements – unless mandated by legal requirements these are determined by each employer based on the specific job requirements Competencies – knowledge, skills and abilities Position specific recruiting – recruitment using specific competencies or requirements identified for the position User – The unique identifier you’ll choose to log into the system Reference code: a system-generated number for job postings that will allow you to quickly find and apply for a job. Instead of the state managing talent pools or registers or lists of names by job class, most jobs are recruited for based on position-specific needs or per job. However, there are two talent pools managed by the Department of Personnel: the Office Assistant Pool and the Customer Service Specialist pool. Any agency can choose to utilize these talent pools as a source for candidates interested in these types of jobs. Other talent pools have been developed by agencies. For example, DSHS has several talent pools for high-volume hires. And DOC has talent pools for the Corrections Officer and a couple others. You can tell if the recruitment is a talent pool if the job posting states the position is located statewide, if there is no closing date or the closing date is a year away. Some recruitment announcements will say that it is a talent pool. What this really means: Agencies will search lists when they have a specific position open Criteria might include location, shifts, competencies, etc.Instead of the state managing talent pools or registers or lists of names by job class, most jobs are recruited for based on position-specific needs or per job. However, there are two talent pools managed by the Department of Personnel: the Office Assistant Pool and the Customer Service Specialist pool. Any agency can choose to utilize these talent pools as a source for candidates interested in these types of jobs. Other talent pools have been developed by agencies. For example, DSHS has several talent pools for high-volume hires. And DOC has talent pools for the Corrections Officer and a couple others. You can tell if the recruitment is a talent pool if the job posting states the position is located statewide, if there is no closing date or the closing date is a year away. Some recruitment announcements will say that it is a talent pool. What this really means: Agencies will search lists when they have a specific position open Criteria might include location, shifts, competencies, etc.

    4. 4 Introduction to E-Recruiting E-Recruiting is an enterprise wide, web-based tool for managing the end-to-end process of filling positions within Washington State Government. While we’re transitioning, it may take some time before all agencies have posted their openings in the system. Links to many of these agency’s job websites is available: http://www.careers.wa.gov/StateAgencySites.htm All agencies have what is called “decentralized authority” to recruit for and fill their positions. What this means is that each agency may have unique job positing, recruitment and selection processes. Be sure to be creative in your job search and market yourself to employers, as well.All agencies have what is called “decentralized authority” to recruit for and fill their positions. What this means is that each agency may have unique job positing, recruitment and selection processes. Be sure to be creative in your job search and market yourself to employers, as well.

    5. 5 Introduction to E-Recruiting The state’s new online job search and application system Employers can recruit based on the qualifications needed in the position Job seekers can register in a statewide talent pool; recruiters can search the pool and contact individuals about job opportunities Not only can you apply for jobs, but if you post your resume and complete the personal profile, recruiters can find you based on key-word searches and/or qualification searches.Not only can you apply for jobs, but if you post your resume and complete the personal profile, recruiters can find you based on key-word searches and/or qualification searches.

    6. 6 Introduction to E-Recruiting Enter your data once and use it to apply for many jobs; minimizes the need for multiple applications Allows job seekers to search for jobs that fit skills and interests Search multiple job criteria at the same time (job type, agency, salary, location) Allows you to submit attachments to your profile Most of the time your E Recruiting application profile does replace the need for multiple applications; however, there are some exceptions to the rule. You should still be aware of direct recruitments at state agencies. See access.wa.gov for a complete listing of Washington State agencies, boards, and commissions. Attachments to your applicant profile can include, but is not limited to: Resume, cover letter, certificates, letters of recommendation, portfolio, college transcripts, etc. E Recruiting went live at the end of October 2006. If you applied for any state job before October, 2006, I would encourage you to go to careers.wa.gov, register and create your job seeker profile, and apply for jobs there.Most of the time your E Recruiting application profile does replace the need for multiple applications; however, there are some exceptions to the rule. You should still be aware of direct recruitments at state agencies. See access.wa.gov for a complete listing of Washington State agencies, boards, and commissions. Attachments to your applicant profile can include, but is not limited to: Resume, cover letter, certificates, letters of recommendation, portfolio, college transcripts, etc. E Recruiting went live at the end of October 2006. If you applied for any state job before October, 2006, I would encourage you to go to careers.wa.gov, register and create your job seeker profile, and apply for jobs there.

    7. 7 Access E-Recruiting through careers.wa.gov

    8. 8 Access E-Recruiting through careers.wa.gov Please note the Detailed Instructions listed via blue links on the lower right-hand side of the screen. It’s recommended that you take a look at these before working in E-Recruiting Job Seeker user procedures or instructions include: Register or Request a New Password Create Your Profile Search for Jobs Login or Apply Directly for Jobs Manage Your Job Applications and ProfilePlease note the Detailed Instructions listed via blue links on the lower right-hand side of the screen. It’s recommended that you take a look at these before working in E-Recruiting Job Seeker user procedures or instructions include: Register or Request a New Password Create Your Profile Search for Jobs Login or Apply Directly for Jobs Manage Your Job Applications and Profile

    9. 9 Create a New Account

    10. 10 The Job Seeker Start Page Review layout. This is the start page or home page. Walk through of four different Sections; Section Titles We’ll discuss each section and functions today. First, we’ll start with changing your personal settings. From this screen, we’d click on the hyperlink “Change Personal Settings” in the section titled the same way.Review layout. This is the start page or home page. Walk through of four different Sections; Section Titles We’ll discuss each section and functions today. First, we’ll start with changing your personal settings. From this screen, we’d click on the hyperlink “Change Personal Settings” in the section titled the same way.

    11. 11 Personal Settings Change system defaults, including dates and .pdfChange system defaults, including dates and .pdf

    12. 12 Build Your Profile Creating a resume profile is the best way to ensure that recruiters can find you if they are looking to fill a position and search the talent pool. You can do Option 2, and simply attach a resume, which will be searchable by recruiters if they do a full-text search for specific criteria (e.g., Master’s of Science in Engineering), but not if they use the defined fields to do an applicant search. Here’s an example: job seeker Jane Smith has an associate’s degree in business administration, and five years of customer service experience working in retail. Jane is also proficient in using Microsoft Word and Excel. Jane has also supervised other staff. Jane registers in E-Recruiting; she completes 10 tabs of information in the system, including her specific work history, her personal information, and uses the qualifications catalog to identify her supervisory, Word, and Excel experience. The Department of Personnel has a Customer Service Specialist 4 vacancy. This position will be responsible for working at the reception desk, answering questions, and assisting job seekers with their job searches. It also supervises other customer service positions. Recruiter Bob Jones from the Department of Personnel searches the talent pool in E-Recruiting for all registered job seekers who have customer service experience, supervisory experience, and proficiency in Word. Sixty registered job seekers meet those qualifications, including Jane, and Bob sends each an invitation to apply. Jane responds, and proceeds in the recruitment process.Creating a resume profile is the best way to ensure that recruiters can find you if they are looking to fill a position and search the talent pool. You can do Option 2, and simply attach a resume, which will be searchable by recruiters if they do a full-text search for specific criteria (e.g., Master’s of Science in Engineering), but not if they use the defined fields to do an applicant search. Here’s an example: job seeker Jane Smith has an associate’s degree in business administration, and five years of customer service experience working in retail. Jane is also proficient in using Microsoft Word and Excel. Jane has also supervised other staff. Jane registers in E-Recruiting; she completes 10 tabs of information in the system, including her specific work history, her personal information, and uses the qualifications catalog to identify her supervisory, Word, and Excel experience. The Department of Personnel has a Customer Service Specialist 4 vacancy. This position will be responsible for working at the reception desk, answering questions, and assisting job seekers with their job searches. It also supervises other customer service positions. Recruiter Bob Jones from the Department of Personnel searches the talent pool in E-Recruiting for all registered job seekers who have customer service experience, supervisory experience, and proficiency in Word. Sixty registered job seekers meet those qualifications, including Jane, and Bob sends each an invitation to apply. Jane responds, and proceeds in the recruitment process.

    13. 13 Build Your Profile Select the New Entry ButtonSelect the New Entry Button

    14. 14 Enter Work Experience This provides the same information the old state application did. Helpful hint: if you still have an old state application, enter the information from it into these screens. Career category – this is the field or occupation you work in Responsibility level – this is the type of position you have Job Title – This could be your classification title and your working title. E.g.,: ITS 3 may be any number of different types of jobs, so someone might enter Information Technology Specialist 3 – Help Desk Support instead. Description – This is what you do in your position. Unlike a resume, which tends to include a very short description of your work history, this should be more detailed and in-depth. You might think of this statement as a snapshot or picture of a day of your work. Keep in mind that ER doesn’t have spell check. Also, if you try to copy and paste from Word, some characters do not transfer well and will show up funny. Recommendation: type it into ER, copy and paste into Word for spell check, then make changes directly in ER. Salary – monthly Remember to Save. If you want to enter additional history, click on the “New Entry” button. To navigate to the next section, you have 3 options; the Yellow box that reads “Education,” clicking on the tab that reads “2: Education,” or clicking on the small arrow icon on the far right hand side of the screen.This provides the same information the old state application did. Helpful hint: if you still have an old state application, enter the information from it into these screens. Career category – this is the field or occupation you work in Responsibility level – this is the type of position you have Job Title – This could be your classification title and your working title. E.g.,: ITS 3 may be any number of different types of jobs, so someone might enter Information Technology Specialist 3 – Help Desk Support instead. Description – This is what you do in your position. Unlike a resume, which tends to include a very short description of your work history, this should be more detailed and in-depth. You might think of this statement as a snapshot or picture of a day of your work. Keep in mind that ER doesn’t have spell check. Also, if you try to copy and paste from Word, some characters do not transfer well and will show up funny. Recommendation: type it into ER, copy and paste into Word for spell check, then make changes directly in ER. Salary – monthly Remember to Save. If you want to enter additional history, click on the “New Entry” button. To navigate to the next section, you have 3 options; the Yellow box that reads “Education,” clicking on the tab that reads “2: Education,” or clicking on the small arrow icon on the far right hand side of the screen.

    15. 15 Summary of Work Experience Entries You may continue adding additional entries by clicking on the “New Entry” button. If you’d like to edit or change your entry, highlight the record by clicking on the blue box next to the “Start Date” field, and click on the button labeled “Edit.” If you would like to remove a record from your work experience all together, highlight the record by clicking on the blue box next to the “Start Date” field and clicking on the button labeled “Delete.”You may continue adding additional entries by clicking on the “New Entry” button. If you’d like to edit or change your entry, highlight the record by clicking on the blue box next to the “Start Date” field, and click on the button labeled “Edit.” If you would like to remove a record from your work experience all together, highlight the record by clicking on the blue box next to the “Start Date” field and clicking on the button labeled “Delete.”

    16. 16 Enter Education By clicking on the “New Entry” button, you can enter degrees, certifications/certificates, job-related classes that you want to highlight, etc.By clicking on the “New Entry” button, you can enter degrees, certifications/certificates, job-related classes that you want to highlight, etc.

    17. 17 Enter Education Dates: Remember 2 digits for month and day, and four for the year; don’t forget to use hyphens. The Credits should be the total credits you received; if you want to add clarification in the “description” field about if they are quarter or semester hours you may do so. Highest Degree/Certificate – click on this box to indicate that this information you’re entering is about the highest level of education you’ve completed. E.g., if you have an associate’s degree and a bachelor’s degree, you would click the box when you’re entering information about your bachelor’s degree. Don’t forget to SAVE your entries. Again, if you’d like to add additional information, select “New Entry.” Who remembers how to navigate to the next tab? [Three answers: yellow “Qualifications” button; click on tab “3 Qualifications;” click on small arrow icon]Dates: Remember 2 digits for month and day, and four for the year; don’t forget to use hyphens. The Credits should be the total credits you received; if you want to add clarification in the “description” field about if they are quarter or semester hours you may do so. Highest Degree/Certificate – click on this box to indicate that this information you’re entering is about the highest level of education you’ve completed. E.g., if you have an associate’s degree and a bachelor’s degree, you would click the box when you’re entering information about your bachelor’s degree. Don’t forget to SAVE your entries. Again, if you’d like to add additional information, select “New Entry.” Who remembers how to navigate to the next tab? [Three answers: yellow “Qualifications” button; click on tab “3 Qualifications;” click on small arrow icon]

    18. 18 Summary of Education Information From this screen, you may select either education entry by clicking on the blue box next to the start date; this will turn the entire row yellow. Then, you may select Edit or Delete to change or remove an entryFrom this screen, you may select either education entry by clicking on the blue box next to the start date; this will turn the entire row yellow. Then, you may select Edit or Delete to change or remove an entry

    19. 19 Enter Qualifications (Experience, Skills & Abilities) Qualifications are sorted into two primary areas: General Qualifications Abilities and Willingness Computer Skills Degrees Languages Lead & Supervise Licenses and Certifications Certifications Occupation Specific Qualifications Approximately 250 Sorted in 30 broad categories. Examples include: Social Services Administrative & Support Services http://www.dop.wa.gov/HRProfessionals/Competencies/QualCatalog/ Qualifications are similar to the old matrix codes you might have used as a State applicant. What’s nice now is there is no limit to the number you can enter, and you don’t need to change them based on when a recruiter is certifying a candidate pool; you only need to change them when you want to. Recruiters may search the system for applicants with specific skills, education, or knowledge (for example, Spanish fluency or a Master’s degree in Engineering). People who have noted these specific attributes may be invited to apply to specific positions by those recruiters Qualifications are similar to the old matrix codes you might have used as a State applicant. What’s nice now is there is no limit to the number you can enter, and you don’t need to change them based on when a recruiter is certifying a candidate pool; you only need to change them when you want to. Recruiters may search the system for applicants with specific skills, education, or knowledge (for example, Spanish fluency or a Master’s degree in Engineering). People who have noted these specific attributes may be invited to apply to specific positions by those recruiters

    20. 20 Enter Qualifications (Skills & Abilities) The qualifications tab will allow you enter both general and occupation-specific knowledge, skills, abilities, and other attributes you possess. . To begin entering your qualifications, click on the Edit button.The qualifications tab will allow you enter both general and occupation-specific knowledge, skills, abilities, and other attributes you possess. . To begin entering your qualifications, click on the Edit button.

    21. 21 Enter Qualifications The drop down menu called “Qualification Group” is a navigation tree, much like folders in Windows. Under the appropriate title, select what you’d like to enter. There will only be information to select from in the lowest level in the navigation tree. For example, in this screen shot shown with the blue arrow, under General Qualifications and “Computer Skills” are a list of indented items (starting with 10-key) each of these will have qualifications for you to choose from. Shown with the green arrow, “Degrees” is a separate area, with no sub-areas, so it will also have qualifications to choose from. Looking at Occupational Specific Qualifications, Administrative Assistants, Experience Skills and Abilities is the lowest level choice in the menu tree and will have qualifications to choose from. This is shown by the orange arrow.The drop down menu called “Qualification Group” is a navigation tree, much like folders in Windows. Under the appropriate title, select what you’d like to enter. There will only be information to select from in the lowest level in the navigation tree. For example, in this screen shot shown with the blue arrow, under General Qualifications and “Computer Skills” are a list of indented items (starting with 10-key) each of these will have qualifications for you to choose from. Shown with the green arrow, “Degrees” is a separate area, with no sub-areas, so it will also have qualifications to choose from. Looking at Occupational Specific Qualifications, Administrative Assistants, Experience Skills and Abilities is the lowest level choice in the menu tree and will have qualifications to choose from. This is shown by the orange arrow.

    22. 22 Enter Qualifications For each qualification there are explanations of the qualification itself, as well as the scale you’ll use to rate yourself. You may view these on any qualification screen by clicking on the “Show Descriptions” link; a separate window will open with the applicable information. The scales you’ll rate yourself on will vary depending on the qualification; it may be experience, willingness, or a something like “I can type this many words per minute.” When you are done, select SAVEFor each qualification there are explanations of the qualification itself, as well as the scale you’ll use to rate yourself. You may view these on any qualification screen by clicking on the “Show Descriptions” link; a separate window will open with the applicable information. The scales you’ll rate yourself on will vary depending on the qualification; it may be experience, willingness, or a something like “I can type this many words per minute.” When you are done, select SAVE

    23. 23 Changing or Deleting Qualifications Select Edit, which will return you to the navigation tree. Select Edit, which will return you to the navigation tree.

    24. 24 Changing or Deleting Qualifications Uncheck the items you’d like to delete, and save To change items, simply new proficiency levels from the drop down menu, and save

    25. 25 Add Attachments You can add multiple attachments, including your resume, or work samples. Other types of files might include transcripts, professional licenses or certifications. To begin, select the button “Add attachment.”You can add multiple attachments, including your resume, or work samples. Other types of files might include transcripts, professional licenses or certifications. To begin, select the button “Add attachment.”

    26. 26 Add Attachments Select the type of file you’ll be attaching – the list of options in the drop down menu is shown on the screen shot. Don’t change the language default value of English To find the file you’d like to attach, click on “Browse” and find the file in Windows, just like you would with an e-mail attachment. You’ll want to enter a document title – this is what recruiters will see as they look at your overview; make it descriptive and explanatory.Select the type of file you’ll be attaching – the list of options in the drop down menu is shown on the screen shot. Don’t change the language default value of English To find the file you’d like to attach, click on “Browse” and find the file in Windows, just like you would with an e-mail attachment. You’ll want to enter a document title – this is what recruiters will see as they look at your overview; make it descriptive and explanatory.

    27. 27 Enter Desired Job Information Use the control key and click the left side of the mouse to select multiple items. Or use the shift key, scroll down, and click the left side of the mouse to select all items. The information entered on this tab may impact you may be sourced by state recruiters. This information is helpful for recruiters and will help them determine your prospective interest. For example, if a recruiter is looking for candidates to fill a part time position in Spokane, the information they are searching for will come from the information job seekers complete in this tab. If a job seeker does not complete any of the information in the tab, he or she will appear as “interested.” Use the control key and click the left side of the mouse to select multiple items. Or use the shift key, scroll down, and click the left side of the mouse to select all items. The information entered on this tab may impact you may be sourced by state recruiters. This information is helpful for recruiters and will help them determine your prospective interest. For example, if a recruiter is looking for candidates to fill a part time position in Spokane, the information they are searching for will come from the information job seekers complete in this tab. If a job seeker does not complete any of the information in the tab, he or she will appear as “interested.”

    28. 28 Enter Demographic Information (Voluntary) This information is used by the agencies for statistical purposes only. It is not used for recruitment efforts. Washington State is an equal opportunity employer. This tab is voluntary only.This information is used by the agencies for statistical purposes only. It is not used for recruitment efforts. Washington State is an equal opportunity employer. This tab is voluntary only.

    29. 29 Identify Veteran Status Why should this information be completed? If you are a US Veteran, upon your initial appointment, you will be given preference on scored applications and on unscored applications. For scored applications, Vietnam Veterans or Veteran’s who served during a period of war or in an armed conflict as defined in RCW 41.04.005 AND does not receive retirement pay receive an additional 10% on a passing score. If the score is not a passing score, no additional points will be given. Any other type of Veteran or a Veteran receiving retirement page will be given an additional 5% on a passing score. For unscored applications, veterans will be denoted and given hiring preference if he or she is a qualified applicant. Internal candidates can have veteran’s preference if they’re called back to active duty for one or more years from employment with the state or any of it’s political or municipal corporations. An additional 5% shall be added onto the first promotional examination only.Why should this information be completed? If you are a US Veteran, upon your initial appointment, you will be given preference on scored applications and on unscored applications. For scored applications, Vietnam Veterans or Veteran’s who served during a period of war or in an armed conflict as defined in RCW 41.04.005 AND does not receive retirement pay receive an additional 10% on a passing score. If the score is not a passing score, no additional points will be given. Any other type of Veteran or a Veteran receiving retirement page will be given an additional 5% on a passing score. For unscored applications, veterans will be denoted and given hiring preference if he or she is a qualified applicant. Internal candidates can have veteran’s preference if they’re called back to active duty for one or more years from employment with the state or any of it’s political or municipal corporations. An additional 5% shall be added onto the first promotional examination only.

    30. 30 Release Profile (enables recruiters to access your data) If you want recruiters to be able to find you in the talent pool, you must release your profile into the Talent Pool. You may choose to leave your profile in “locked” status. You may lock or unlock your profile at any time. Important tip: If you’ve applied to a position-specific requisition, recruiters will likely require that you release your profile to be considered for specific position openings. Releasing your profile ahead of time can save a lot of time, and effort. Select the radial button that says “Release profile”, check the box that says “Yes, I have read the data privacy statement and accept it,” and save.If you want recruiters to be able to find you in the talent pool, you must release your profile into the Talent Pool. You may choose to leave your profile in “locked” status. You may lock or unlock your profile at any time. Important tip: If you’ve applied to a position-specific requisition, recruiters will likely require that you release your profile to be considered for specific position openings. Releasing your profile ahead of time can save a lot of time, and effort. Select the radial button that says “Release profile”, check the box that says “Yes, I have read the data privacy statement and accept it,” and save.

    31. 31 View Your Information in E-Recruiting If you want to see all of the information you have entered into your job seeker profile, you will click on the link called View My Profile. If you’ve set your preferences to .pdf, the file will open in a separate window. You can save or print this file.If you want to see all of the information you have entered into your job seeker profile, you will click on the link called View My Profile. If you’ve set your preferences to .pdf, the file will open in a separate window. You can save or print this file.

    32. 32 View My Profile From the Job Seeker Start Page, click on the View My Profile link to get to the Data Overview of your entire job seeker profile. If you need a Washington State Application Form, you can find it on the DOP website at http://www.dop.wa.gov/Resources/Forms/. There is a Word version you can download, type in, name and save.From the Job Seeker Start Page, click on the View My Profile link to get to the Data Overview of your entire job seeker profile. If you need a Washington State Application Form, you can find it on the DOP website at http://www.dop.wa.gov/Resources/Forms/. There is a Word version you can download, type in, name and save.

    33. 33 Searching for Jobs in E-Recruiting

    34. 34 Search for Jobs You can view the jobs in the system by either logging in, or using the “Search for Job Openings” link. First, we’re going to go through the “Log In” method of searching and applying for jobs. This will allow you to save searches, add jobs to a “favorites” group, and to manage your applications. REMEMBER: User procedures/guides are available at careers.wa.gov.You can view the jobs in the system by either logging in, or using the “Search for Job Openings” link. First, we’re going to go through the “Log In” method of searching and applying for jobs. This will allow you to save searches, add jobs to a “favorites” group, and to manage your applications. REMEMBER: User procedures/guides are available at careers.wa.gov.

    35. 35 Search for Jobs After you’ve logged in, from the Job Seeker Start Page, find the section “My Job Search and Applications,” and select the link “Search for Jobs.” After you’ve logged in, from the Job Seeker Start Page, find the section “My Job Search and Applications,” and select the link “Search for Jobs.”

    36. 36 Search for a Job There are many search options. First, we’re going to discuss text key word searches, then we’ll discuss using the different search criteria fields available on the screen. There are many search options. First, we’re going to discuss text key word searches, then we’ll discuss using the different search criteria fields available on the screen.

    37. 37 Text Search For key word searches, use the * symbol before and after the word or words. You may select the “and” option if you’re looking for a specific phrase like “Information Technology” or “Office Assistant.” This example is for the words Social Worker followed by the wildcard asterisk. The result from this search will return all of the jobs posted with either the words “social” or “worker.”For key word searches, use the * symbol before and after the word or words. You may select the “and” option if you’re looking for a specific phrase like “Information Technology” or “Office Assistant.” This example is for the words Social Worker followed by the wildcard asterisk. The result from this search will return all of the jobs posted with either the words “social” or “worker.”

    38. 38 Using Search Criteria In the “county” field, there is an option for “Statewide.” Keep in mind that selecting this option does not mean all of the jobs across the state will show up in your results; only those that agencies have specified are statewide and don’t have a specific location will come up in your results. You can use the CNTRL key to select more than one value in each field, or the SHIFT key to select adjacent values. Each list box has multiple values, and you can scroll in the box to see and select them all. In the “county” field, there is an option for “Statewide.” Keep in mind that selecting this option does not mean all of the jobs across the state will show up in your results; only those that agencies have specified are statewide and don’t have a specific location will come up in your results. You can use the CNTRL key to select more than one value in each field, or the SHIFT key to select adjacent values. Each list box has multiple values, and you can scroll in the box to see and select them all.

    39. 39 Saving a Search Select the button labeled “Save Search.” Place your cursor in the field “Search Query” Key in whatever title you’d like Select the button labeled “Save.” The next time you go to search, there will be a drop down arrow in the “Search Query” field, and it will list all of the searches you’ve created. When you’ve entered all of your criteria or loaded a saved search, click on the box labeled “Start Search.” Select the button labeled “Save Search.” Place your cursor in the field “Search Query” Key in whatever title you’d like Select the button labeled “Save.” The next time you go to search, there will be a drop down arrow in the “Search Query” field, and it will list all of the searches you’ve created. When you’ve entered all of your criteria or loaded a saved search, click on the box labeled “Start Search.”

    40. 40 Job Search Results You can sort the list returned by any of the categories; to quickly see the most recently listed jobs, click on the small down arrow in the “published” column.” To view the job announcement, click on the blue link. To Add to Favorites and review later, click on the blue box to highlight the job. Then click on the Add to Favorites button. To apply, click on the blue box to highlight the job. Then click on the Apply/Display Application button. Note: If you don’t have time to finish your application, you can finish later. Further in the presentation, we will show you how by going to Manage Applications from the start page.You can sort the list returned by any of the categories; to quickly see the most recently listed jobs, click on the small down arrow in the “published” column.” To view the job announcement, click on the blue link. To Add to Favorites and review later, click on the blue box to highlight the job. Then click on the Add to Favorites button. To apply, click on the blue box to highlight the job. Then click on the Apply/Display Application button. Note: If you don’t have time to finish your application, you can finish later. Further in the presentation, we will show you how by going to Manage Applications from the start page.

    41. 41 Example of a Job Posting Here is a sample job posting. Please note the reference numbers. The NC number is the job posting number and the NB number is the recruitment number. Either of these numbers are searchable in the Apply Directly link on the start page. From this screen, you can either return to your search results by clicking on the “Job Search” link, or you can begin an application by clicking on the “Apply” button.Here is a sample job posting. Please note the reference numbers. The NC number is the job posting number and the NB number is the recruitment number. Either of these numbers are searchable in the Apply Directly link on the start page. From this screen, you can either return to your search results by clicking on the “Job Search” link, or you can begin an application by clicking on the “Apply” button.

    42. 42 Applying for Jobs Directly in E-Recruiting

    43. 43 Apply Directly Once you log into E-Recruiting through careers.wa.gov, from your Job Seeker Start Page, click on the Login and Apply Directly link. You will need a code, which may be published on an agency website, in an advertising email inviting you to apply, or in a print ad. The code should start with NB or NC. You will need this code to apply directly.Once you log into E-Recruiting through careers.wa.gov, from your Job Seeker Start Page, click on the Login and Apply Directly link. You will need a code, which may be published on an agency website, in an advertising email inviting you to apply, or in a print ad. The code should start with NB or NC. You will need this code to apply directly.

    44. 44 Apply Directly

    45. 45 Apply Directly

    46. 46 Apply Directly Sometimes there is more than one posting for a position. The reason for multiple job postings for one recruitment is so that the recruiter can determine the source of the advertisement. Choose the job posting by clicking on the blue link or by clicking on the blue box to highlight the job you wish to apply for; then click on the Apply / Display Application button.Sometimes there is more than one posting for a position. The reason for multiple job postings for one recruitment is so that the recruiter can determine the source of the advertisement. Choose the job posting by clicking on the blue link or by clicking on the blue box to highlight the job you wish to apply for; then click on the Apply / Display Application button.

    47. 47 Apply Directly – Application Wizard If a Job Seeker has already created a Resume Profile, the information will automatically populate into the application wizard. The green checkmarks next to the tab names indicate you have data in that tab already from your resume profile. The application wizard looks like the applicant profile we went through earlier today where you entered your personal information, but might include questionnaires, and you also can attach a customized cover letter. You may also want to expand upon your job duties or experience in your job seeker work experience tab. Any changes you want to make can be done here. Just keep in mind that any changes you make here aren’t just for this specific job; it will change your overall profile as well.If a Job Seeker has already created a Resume Profile, the information will automatically populate into the application wizard. The green checkmarks next to the tab names indicate you have data in that tab already from your resume profile. The application wizard looks like the applicant profile we went through earlier today where you entered your personal information, but might include questionnaires, and you also can attach a customized cover letter. You may also want to expand upon your job duties or experience in your job seeker work experience tab. Any changes you want to make can be done here. Just keep in mind that any changes you make here aren’t just for this specific job; it will change your overall profile as well.

    48. 48 Apply Directly -- Questionnaire The Application Wizard may include EEO Questionnaires or Position Specific Questionnaires assigned by individual employers. Remember, it’s very important to click on the “Save” button at the bottom of each page in the application wizard.The Application Wizard may include EEO Questionnaires or Position Specific Questionnaires assigned by individual employers. Remember, it’s very important to click on the “Save” button at the bottom of each page in the application wizard.

    49. 49 Apply Directly – Cover Letter You can copy and paste your cover letter into this text box and/or you can attach it to the attachments tab. GIVE COPY AND PASTE WARNING NOTE: There are user procedures/guides to assist you on the careers.wa.gov website. Alternately, you can add your cover letter as an attachment on Tab 7You can copy and paste your cover letter into this text box and/or you can attach it to the attachments tab. GIVE COPY AND PASTE WARNING NOTE: There are user procedures/guides to assist you on the careers.wa.gov website. Alternately, you can add your cover letter as an attachment on Tab 7

    50. 50 Apply Directly – Submitting Your Application After a Job Seeker has entered all the necessary data, they can submit their application by selecting “Submit.” A Job Seeker can save their application and exit the application wizard at any time. A Job Seeker’s application is visible to the recruiters only after they have submitted it. After a Job Seeker has entered all the necessary data, they can submit their application by selecting “Submit.” A Job Seeker can save their application and exit the application wizard at any time. A Job Seeker’s application is visible to the recruiters only after they have submitted it.

    51. 51 Tracking and Managing Applications in E-Recruiting

    52. 52 Track and Manage Applications This is where you can go to see the following: A history of all applications you have started and/or completed. Complete any applications still in draft status (job must still be open to complete and submit draft applications) Find out the status of your applications Withdraw your previously submitted applicationThis is where you can go to see the following: A history of all applications you have started and/or completed. Complete any applications still in draft status (job must still be open to complete and submit draft applications) Find out the status of your applications Withdraw your previously submitted application

    53. 53 Track and Manage Applications Job Seekers can track and manage their applications by selecting Manage Applications. A list of applications will populate that they have shown interest in. Status types include: draft means incomplete and not submitted; in process means that the application is submitted and under review; certified means that you are being considered for the job as one of the top applicants; and not selected means that your materials have been reviewed by a recruiter and you will not be selected for the position. NOTE: Be Sure to completely log out if you are using a PC lab. Job Seekers can track and manage their applications by selecting Manage Applications. A list of applications will populate that they have shown interest in. Status types include: draft means incomplete and not submitted; in process means that the application is submitted and under review; certified means that you are being considered for the job as one of the top applicants; and not selected means that your materials have been reviewed by a recruiter and you will not be selected for the position. NOTE: Be Sure to completely log out if you are using a PC lab.

    54. 54 Where to find out about job openings careers.wa.gov WorkSource Centers College/University websites Employer websites accessed through http://access.wa.gov/ or http://careers.wa.gov/StateAgencySites.htm Human Resource Offices Pull handout on Right Side of folder. Customer Service ph. # 360-664-1960 or (877) 664-1960 Explain DOP lobby area services at the corner of Legion and Franklin. Our customer service representatives are happy to assist you with the computers. You can actually come in into our lobby and apply online. NOTE: Olympian only post new job openings for that week in Thurston County. Job lines only list new opportunities posted by DOP for that week. Work Source Centers = Employment Security Every Washington State agency, board, and commission has a human resources office. For a contact list, please send in a request to information@dop.wa.gov or call (877) 664-1960 or (360) 664-1960 or stop by the DOP office on the corner of Legion and Franklin. Pull handout on Right Side of folder. Customer Service ph. # 360-664-1960 or (877) 664-1960 Explain DOP lobby area services at the corner of Legion and Franklin. Our customer service representatives are happy to assist you with the computers. You can actually come in into our lobby and apply online. NOTE: Olympian only post new job openings for that week in Thurston County. Job lines only list new opportunities posted by DOP for that week. Work Source Centers = Employment Security Every Washington State agency, board, and commission has a human resources office. For a contact list, please send in a request to information@dop.wa.gov or call (877) 664-1960 or (360) 664-1960 or stop by the DOP office on the corner of Legion and Franklin.

    55. 55 Summary – Know how Job Seekers can… Register in a Statewide Talent Pool searchable by State Employers Apply for a State Job Opening Track the status and Manage their application

    56. 56 Assistance Tips & Help: Job Seeker Guides to Using E-Recruiting is available online at http://careers.wa.gov/help/ Contact: Department of Personnel at (360) 664-1960 Or 1-877-664-1960 information@dop.wa.gov Persons with a disability who need assistance in the application or testing process, may call (360) 664-1960 or Telecommunications Device for the Deaf (360) 664-6211. Job Seeker Guides to Using E-Recruiting: Register and Request New Password Create Your Profile Search for Jobs Apply for Jobs Manage Your Job Applications and ProfileJob Seeker Guides to Using E-Recruiting: Register and Request New Password Create Your Profile Search for Jobs Apply for Jobs Manage Your Job Applications and Profile

    57. 57 QUESTIONS??

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