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Unit 3 Storage and Retrieval of Information

Unit 3 Storage and Retrieval of Information. Why do we file?. To keep information safe To find information easily and quickly To keep the work area tidy. Features of a good filing system. Quick and simple to use Able to be expanded Conveniently located Doesn’t take up too much space.

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Unit 3 Storage and Retrieval of Information

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  1. Unit 3Storage and Retrieval of Information

  2. Why do we file? • To keep information safe • To find information easily and quickly • To keep the work area tidy

  3. Features of a good filing system • Quick and simple to use • Able to be expanded • Conveniently located • Doesn’t take up too much space

  4. Information can be stored: • manually OR • electronically

  5. Methods of Manual Storage • Vertical filing cabinet • Lateral filing cabinet • Filing trays • Lever arch files • Personal Organiser

  6. Methods of Electronic Storage • Floppy disk • Hard disk • Zip Drive • CD-ROM • DVD

  7. How can files be created electronically? • Word processor • Database • Spreadsheet • DTP package • PowerPoint • Scanned images • Downloaded Internet files

  8. Methods of Manual Filing • Alphabetical Filing • Numerical Filing • Chronological Filing (date) • Geographical Filing

  9. Time to see what you’ve learned Load the PowerPoint file Filing Quiz

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