The Wage Record Interchange System

1. The Wage Record Interchange System Sharing Data and Protecting Confidentiality

2. What is the WRIS? The Wage Record Interchange System facilitates the interstate exchange of UI wage data for the use of participating states in responding to performance and reporting requirements for programs identified in the Workforce Investment Act and for programs authorized under the Wagner-Peyser Act.

3. WIA Performance Accountability Report on performance of state and local programs Certify eligible training providers Prepare consumer reports on eligible training provider performance

4. The Workforce Investment Act and Data Sharing WIA directs states to use wage data to measure performance of state and local programs and training providers Directs Secretary of Labor to facilitate interstate exchange of wage data Provides that any data sharing must be consistent with state law and FERPA (Family Educational Rights and Privacy Act )

5. WRIS Precedents The INTERSTATE BENEFITS Program ICON Intrastate DATA SHARING AGREEMENTS Regional DATA SHARING AGREEMENTS Interstate DATA SHARING AGREEMENTS

6. Primary State WRIS Concerns Utility of the System Confidentiality of Data Exchanged Through the System Cost of the System to the States

7. WRIS Programs - Current WIA Title IB Programs Adult Dislocated Worker Youth Wagner-Peyser Programs

8. WRIS Programs � Future Expansion VETS Title 38 Welfare to Work Trade Act DOL Grant Programs Older American Community Service Migrant Seasonal Farm Worker Native American Veterans Workforce Investment Youth Opportunity Job Corps

9. What is WRIS Data? WRIS Data includes social security numbers and reported wages of employees and the quarter in which the wages were earned, the name(s), FEIN and industry code of employers (if available) who have reported such wages and the SESA reporting the wages. WRIS Data also includes duplicate data created from WRIS Data and data extracted or copied from WRIS Data.

10. Inclusion of Federal Wages in WRIS Some WRIS states already receive limited employment and wage information from federal OPM, DOD and Postal Service NASWA is currently investigating the feasibility of including federal civilian and military employment and wage information in the WRIS for access by all participating states Representatives of states already participating in the WRIS are assisting with this effort

11. WRIS Data Subjects Customers who have relocated and become employed in another state Resident Customers employed across state lines Resident Customers with multiple jobs inside and outside state

13. Distributed Data Base Index Details Identifies those SSNs for which wages have been reported to participating states File maintained at WRIS Clearinghouse Contains data for 8 most recent completed quarters of data available to SUIA Is refreshed quarterly by SUIA in accordance with schedule established by Lockheed Martin Failure to timely provide data to DDBI will preclude PACIA participation for quarterly cycle

14. PACIA Responsibilities Compile WRIS Requests Process Data from WRIS Results Prepare WIA Program Assessments and/or Consumer Reports Assist with Audits/Reports

15. SUIA Responsibilities Process WRIS Requests Prepare WRIS Replies Assist with Confidentiality Compliance Audits and WRIS Performance Reports Help Lockheed Martin Troubleshoot the System

16. Lockheed Martin Duties Assist States with Technical Readiness Assign WRIS Usernames/Passwords Operate WRIS Clearinghouse Troubleshoot the WRIS Provide States with Ongoing Technical Support Assist NASWA with Audits/Reports

17. NASWA Responsibilities Administrative Support to States WRIS Username and Password Process Confidentiality Compliance Audits Continuous Improvement of System Report on System Operation/Value

18. WRIS: System Security Secure Socket Layer Technology Use of ICON Connection Limited Employee Access Password/User IDs Timely Destruction of WRIS Data Physical Security of WRIS Hardware/Software

19. The Workforce Investment Act and Data Confidentiality Although the WIA directs states to use wage data to measure performance and directs the Secretary to facilitate the interstate exchange of wage data it also requires that any data sharing must be consistent with state law and FERPA (Family Educational Rights and Privacy Act) and prohibits the creation of a national wage database.

20. Compliance with State Laws Release of personally identifiable data to public employees/agents only All other releases in aggregate form or with individual consent Data Sharing Agreement which: limits access to and disclosure of data requires physical security of data notifies employees of confidentiality requirements and penalties for violation

21. WRIS Data Sharing Agreement Data Sharing Agreement and Operating Plan Purpose and Legal Authority Defines Terms Describes System Operation Responsibilities of Parties Restrictions on Use/Disclosure of Data Security of WRIS Hardware/Software Boilerplate Provisions

22. Restrictions on Use and Disclosure The PACIA may not request data except for authorized purposes nor disclose WRIS data except to: 1) authorized employees of the PACIA; 2) NASWA and LM for official duties; 3) public auditors in performance of official duties; 4) in the form of reports containing aggregate data only; or 5) to the Secretary in the form of individual records with no identifiers; 6) with informed consent.

23. Compliance with Federal Law Will Not Involve Collection of SSNs Will Not Impact Rights or Entitlements to Benefits Involves SSNs Already Known to Parties Will Not Involve Exchanges Between Federal Agencies Involves Release of Individual Data to Public Entities Only Part of a Program of General Public Welfare

24. WIA/FERPA Compatibility Need SSN and Course Information for All Students for Comparison Purposes Joint DOL and DOE Memorandum Applies �Financial Aid� Exception to WIA Students and �State Educational Authorities� Exception to All Students PACIAs Are Only Entities That Can See Individual Data; Aggregate Data May Be Shared With Other Interested Entities

25. How is the WRIS Supported? NASWA recommended permanent federal funding ETA has committed funding for the system�s fixed costs so long as funds are available for this purpose

26. States Participating in the WRIS

27. % of Civilian/Non-Institutional Employment Captured in the WRIS

28. Florida Wagner-Peyser Test Run DDBI test run of 800,000 SSNs produced wage record matches for 63,000 persons 8% Return Rate Nearly 65% of all data matches were from non-border states 37% of data matches were from states which were neither border states nor regional neighbors 23,000 wage records were available only through the WRIS

29. A Useful Tool for States While participation in WRIS is voluntary, states are encouraged to use the WRIS to meet data sharing requirements of the WIA and to enhance their reporting for programs under WIA and the Wagner- Peyser Act.

30. Administrative Readiness Steps Review WRIS Data Sharing Agreement and WRIS Operating Plan Contact NASWA w/Questions or Concerns SUIA and PACIA Execute Documents Authorize Employee Users

31. Technical Readiness Steps Contact Lockheed Martin to coordinate SUIA participation Arrange for DDBI Input Select Code to Create Responses State Code Lockheed Model Code Finalize Data Exchange Setup

32. CONTACT Information NASWA (Administration/Confidentiality) Rich Hobbie, rhobbie@naswa.org, (202) 434-8020 Maria Colavito, mcolavito@aol.com, (518) 489-2019 Lockheed (Technical Operation) Bill Grier, william.b.grier@lmco.com, (407) 306-7016 Martha Hazelrigg, martha.c.hazelrigg@lmco.com, (407) 306-7228

33. Additional WRIS Information Information about the WRIS is also available through the WRIS Watch link on the NASWA web site, www.workforceatm.org