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Independent Police Investigative Directorate (IPID)

PORTFOLIO COMMITTEE ON POLICE PRESENTATION ON THE ANNUAL REPORT 2014/15. Independent Police Investigative Directorate (IPID). Date: 15 October 2015 Venue: Room V475, Old Assembly- Parliament Time: 13h00-17h00. OUTLINE OF THE PRESENTATION. 1. Acting Executive Director’s Overview

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Independent Police Investigative Directorate (IPID)

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  1. PORTFOLIO COMMITTEE ON POLICE PRESENTATION ON THE ANNUAL REPORT 2014/15 Independent Police Investigative Directorate (IPID) Date: 15 October 2015 Venue: Room V475, Old Assembly- Parliament Time: 13h00-17h00

  2. OUTLINE OF THE PRESENTATION • 1. Acting Executive Director’s Overview • IPID’s Annual Financial Statements 2014/15 • 3. Overview of 2014/15 Non-Financial • Performance • 3.1 Programme 1: Administration • 3.2 Programme 2: Investigation and Information • Management • 3.3 Programme 3: Legal Services • 3.4 Programme 4: Compliance Monitoring and • Stakeholder Management • 4. Closing Remarks by the Acting Executive Director

  3. 1. ACTING EXECUTIVE DIRECTOR’S OVERVIEW (1) • Financial Performance • (i) Unqualified Audit opinion • (ii) 99% budget expenditure • (b) Non-financial performance • The reported overall performance is not satisfactory. • One of the contributing factors is our focus on measuring efficiency over effectiveness. • A slight improvement in overall achievement of targets from 27% in 2013/14 to 44% in 2014/15. • However, some of the key highlights include: • Realignment of the organisational functions and structure; • The provision of oral legal advice to investigators during and after investigations; and, • Vigorous stakeholder engagements.

  4. 1. ACTING EXECUTIVE DIRECTOR’S OVERVIEW (2) • (c) Programme 2 performance presents two perspectives: • “Efficiency” and “Effectiveness” • “Efficiency”- the “within 90 days” clause evident in the indicators and targets resulting in underperformance. • “Effectiveness”- evident in the higher percentages • associated with achievement of some targets at the • end of the financial year but not necessarily within 90 • days. Please refer to the column for “Comments on • deviations” in Programme 2.

  5. 1. ACTING EXECUTIVE DIRECTORS’ OVERVIEW (3) • (d) Comparative analysis of case management indicates : • An increase in overall case intake of 2% from 5 745 • (2013/14) to 5 879 (2014/15). • A decline in completion of cases from 58% in 2013/14 to 48% in 2014/15. • A decrease in criminal convictions of30% from 83 • number (2013/14) to 58 (2014/15). • (iv) An increase indisciplinary convictions of 45% from • 138 (2013/14) to 200(2014/15).

  6. 1. ACTING EXECUTIVE DIRECTOR’ S OVERVIEW (4) • Some of the notable/ high profile cases dealt within the • period under review include: • (i) The Investigation of the “Rendition” case • Status: Still with NDPP for decision. • (ii) The re-investigation of the “Panday” matter • Status: Still with NDPP for decision. • (iii) The Investigation of the National Commissioner • Outcome: NDPP declined prosecution. • (iv) The Mpumalanga Pilgrims Rest Investigation • Outcome: Convicted on 3 counts and sentenced to 15 years imprisonment. • (v) The Free State “Rambo Squad” Investigation • Status: The matter has been remanded to 16 & 17 November 2015 for further trial.

  7. 1. ACTING EXECUTIVE DIRECTOR’S OVERVIEW (5) • Lastly, the implications of the Farlam Commission’s • recommendations on IPID’s mandate • (i) Implementation Plan • Establishment of the Marikana Task Team • Staffing and Resourcing of IPID

  8. 2. IPID’s Annual Financial Statements 2014/15 Presented By Mr P Setshedi Acting Chief Financial Officer

  9. 2. IPID’S ANNUAL FINANCIAL STATEMENTS 2014/15 • Basis of preparation: • (i) Modified Cash Standard prescribed by National Treasury and • the requirements of the Public Finance Management Act • (PFMA). • (b) Reliability of information presented: • (i) Unqualified audit opinion obtained. • (c) Key components of AFS: • (i) Statement of Financial Performance – Revenue and • Expenditure. • Statement of Financial Position – Current Assets and • Liabilities. • (iii) Cash Flow Statement – Cash Flow Management. • Appropriation Statement – Detailed Expenditure against • Budget. • (v) Supporting Notes, Disclosure notes and Annexures.

  10. 2.1 STATEMENT OF FINANCIAL PERFORMANCE

  11. 2.2 STATEMENT OF FINANCIAL POSITION

  12. 2.3 CASH FLOW STATEMENT

  13. 2.4 APPROPRIATION STATEMENT

  14. 2.4 APPROPRIATION STATEMENT : Cont…

  15. 2.5 FINANCIAL YEAR 2014/15: SPENDING TRENDS • (a) The overall spending performance for the period ending March 2015 is • 99% which is an improvement as compare to 89% in the prior financial • year (2013/14). • (b) In total the Directorate, reported 1% under spending mainly in • Programme 3: Legal Services due to delay in filling of the funded • vacancies which includes the Programme Manager, however the • positions were subsequently filled. • (c) 62% of the total budget allocation was allocated to Programme 2: • Investigation and Information Management. • Although the bulk of the expenditure was reported in last quarter of the year under review, intervention by Management to improve the spending trend has made a positive contribution on the overall spending patterns of the Programmes.

  16. 2.5 FINANCIAL YEAR 2014/15: SPENDING TRENDS: Cont.. • (e) The bulk procurement that was planned mainly to address the • unavailability of investigative equipment which in some cases affected • the work of the investigators was successfully implemented. • (f) The Department is certain that the procurement of machinery and • equipment has been addressed adequately hence the current year`s • allocation was reallocated to Compensation of employees in order to • strengthen the investigative capacity. • (g) Various mechanisms including spending plans with target dates were • effectively implemented subsequent to the appointment of key • responsibility managers including nine Provincial Heads. • (h) The process of filling the mentioned key positions was concluded in the • middle of the financial year hence full implementation of operational • plans including the bulk of procurement happened towards the end of • the year following various consultation processes.

  17. 2.6 OTHER KEY DISCLOSURE AREAS • Virement: • (i) For the year under review, the Directorate only prepared and • implemented a virement for an amount of R32 000 that was • approved by the Acting Executive Director from Programme 3: Legal • Services, compensation of employees to Programme 4: Compliance • Monitoring and Stakeholder Management in the same economic • classification to address the reported shortfall as a result of • correction of personnel linking codes. • (b) Unauthorized Expenditure: • (i) The Directorate did not incur unauthorised expenditure in the year • under audit. • (ii) The reported amount in our books is made of the prior`s over • expenditure by Programme 2 and 3 in the financial year 2008/09 • and 2005/06 respectively. At the reporting date the approval for • authorization was not yet granted. • (iii)Engagements with National Treasury have made progress in • addressing the reported amount.

  18. 2.6 OTHER KEY DISCLOSURE AREAS: Cont… • (c) Irregular Expenditure • (i) There was an amount of R4 293.24 raised in the current financial • year related to the use of prohibited service providers. • (ii) The referred service providers have since been removed from the • Directorate Supplier` database to avoid the reoccurrence. • (d) Fruitless and wasteful expenditure • (i) The Directorate, in the financial year under review, incurred an • amount of R2 836.53 interest in various Telkom monthly payment • transactions. • (ii) here was also an over payment identified due to • miscalculation of VAT on a supplier’s invoice. • (iii) The identified amounts were reported in the Directorate ‘fruitless & • wasteful expenditure register for further internal investigation to • determine the cause and the required action.

  19. 2.7EVENTS AFTER REPORTING DATE • The following non-adjusting subsequent events occurred after the reporting date (31 March 2014): • Subsequent to the appointment of the Acting Executive Director • in 24 March 2015, various policies were approved in April and • May 2015 for implementation. • (b) The appointment and assumption of duties by Programme • Manager Legal Services and Programme Manager Compliance • Monitoring and Stakeholder Management on the 1st April 2015 • and 1st May 2015 respectively. • (c) The Programme Manager: Investigation and Information • Management and Provincial Head for Limpopo were both put on • precautionary suspension with effect from the 22nd May 2015.

  20. 2.8 KEY AUDITOR GENERAL OBSERVATIONS (a) Audit Opinion: (i) Unqualified audit opinion obtained; (ii) “In my opinion, the financial statements present fairly, in all material respects, the financial position of the IPID as at 31 March 2015, and its financial performance and cash flows for the year then ended in accordance with the Modified Cash Standard of the PFMA.” (b) Reliability of reported performance information: (i) The AGSA did not identify any material findings on the usefulness and reliability of the reported performance information. (c) Reported Internal Control & Non-compliance (i) Lack of independent review of AFS by Internal Audit; (ii) Material adjustments to financial statements; (iii) 30 days payment of invoices.

  21. 2.8 KEY AUDITOR GENERAL OBSERVATIONS: Cont… • (d) Unqualified audit opinion obtained: • The Directorate acknowledged the matters emphasized by Office of the Auditor General which are pretty much the same as those raised in the previous financial year audit. • This confirmed that our efforts to address the reported matters were not enough hence the strategy was reviewed.

  22. 2.9 INTERVENTION/INTERNAL CONTROL MEASURES • The appointment of Director Internal Audit and other Audit • practitioners in order to capacitate the Internal Audit • Component; • Development of Suppliers’ payment strategy with an intention of • centralizing the invoices for better management and control; • Full implementation of system generated orders for procurement • of goods and service; • (d) Presentation of Monthly and quarterly Expenditure Report • highlighting over/under expenditure to the Management • Committee meetings to evaluate the spending trends.

  23. 3. Overview of IPID’s Non-Financial Performance 2014/15

  24. Programme 1: Administration Presented By Mr V Sibanyoni Acting Chief Director: Corporate Services

  25. 3.1 Key Achievements • (a) Approved Retention Policy • (b) Approved Career Management Strategy PROGRAMME 1: ADMINISTRATION

  26. 3.1.1 Performance Information 2014/15 PROGRAMME 1: ADMINISTRATION

  27. 3.1.1 Performance Information 2014/15 cont… PROGRAMME 1: ADMINISTRATION

  28. 3.1.1 Performance Information 2014/15 cont… PROGRAMME 1: ADMINISTRATION • Strategies to overcome areas of under-performance • Development of “Recruitment Plan” to address the problem of • high vacancy rate with the aim of keeping it below 10% • Future plans include implementation of the approved “Retention Strategy” and “Career Management Strategy”. • Implementation of “Employment Equity Plan” for gender equity • and representation of people with disability in line with • statutory requirements

  29. Programme 2: Investigations and Information Management Presented By Mr T Kgomo Acting Chief Director: Investigations & Information Management

  30. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  31. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  32. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  33. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  34. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  35. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT • The most notable reason for non-achievement of targets are lack of capacity and long distance travel involved in carrying out • investigations, more especially in provinces with remote areas. • (b) Strategy to overcome areas of under-performance • (i) Issuing of the “ED Directive No. 10 of 2014” • (ii) Initiatives in the 2015/16 financial year: • Implementation of the Turnaround Strategy to address under-performance.

  36. PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT STATISTICAL INFORMATION

  37. PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT • Cases received for 2013/14 and 2014/15

  38. Cases received per provinces for 2013/2014 and 2014/2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  39. Cases received per Section 28 & 29 for 2013/14 and 2014/15 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  40. Cases completed for 2013- 2014 & 2014-2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  41. Cases completed as per Annual Performance Plan 2013/14 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  42. Cases completed as per Annual Performance Plan 2014/15 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  43. Recommendations referred to NPA for 2013/2014 and 2014/2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  44. Outcome from the NPA for 2013-2014 and 2014-2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  45. Disciplinary Recommendations referred to SAPS for 2013/2014 and 2014/2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  46. Outcome from the SAPS for 2013-2014 and 2014-2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  47. Disciplinary convictions for 2013-2014 and 2014-2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  48. Criminal convictions for 2013-2014 and 2014-2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  49. Criminal acquittals for 2013-2014 and 2014-2015 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

  50. Court roll matters 2013-2014 PROGRAMME 2: PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT

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