Office for Domestic Preparedness

1. Office for Domestic Preparedness Frank Disimino, Preparedness Officer State & Local Government Coordination & Preparedness (SLGCP) National Disaster Medical System Conference April 30 - MAY 4, 2005

2. ODP Mission Effective March 1, 2003, the Homeland Security Act of 2002 transferred the Office for Domestic Preparedness (ODP) to the Border and Transportation Security Directorate within the Department of Homeland Security, and assigns ODP with: “The primary responsibility within the executive branch of Government to build and sustain the preparedness of the United States to reduce vulnerabilities, prevent, respond to and recover from acts of terrorism,” Prior to transfer to DHS, ODP was part of Department of Justice

3. ODP’s Expanded Responsibilities The Homeland Security Act assigns eight expanded responsibilities to ODP: • Incorporate the national strategy into planning guidance. • Support risk analysis and risk management activities. • Direct and supervise federal terrorism preparedness grant programs. • Coordinate preparedness efforts. • Provide training for federal, state and local agencies and international entities. • Coordinate and consolidate communications relating to homeland security. • Cooperate closely with FEMA. • Consolidate terrorism related elements of FEMA’s Office of National Preparedness.

4. On January 26, 2004, Secretary Ridge provided written notification to Congress of his intent to merge the Office for Domestic Preparedness (ODP) and the Office of State and Local Government Coordination (SLGC) to form a new Office of State and Local Government Coordination and Preparedness (SLGCP) As part of this merger, selected grant functions previously under EP&R and TSA were to be transferred to SLGCP Merger was effective March 26, 2004 ODP merger with OSLGC

5. DHS COMPONENTS AND AGENCIES Secretary Deputy Secretary Executive Secretary Commandant of Coast Guard Legislative Affairs Inspector General Public Affairs Citizenship & Immigration Service Ombudsman Director, Bureau of Citizenship & Immigration Services General Counsel State & Local Gov’t Coordination and Preparedness Civil Rights and Civil Liberties Special Assistant to the Secretary (Private Sector) Director of the Secret Service Privacy Officer Chief of Staff National Capital Region Coordination International Affairs Small & Disadvantaged Business Shared Services Counter Narcotics Under Secretary Information Analysis and Infrastructure Protection Under Secretary Border & Transportation Security Under Secretary Emergency Preparedness and Response Under Secretary for Management Under Secretary for Science and Technology

6. State Administrative Agencies (SAA) • Each state / territory has a governor-appointed contact that is responsible for managing all ODP programs • The SAA should be the main point of contact as they are the initial recipient of all grant awards • Kansas - Col. William Seck • Capt. Mark Bruce Kansas Highway Patrol • http://www.ojp.usdoj.gov/odp/contact_state.htm

7. A homeland security preparedness planning tool Develops baseline for capabilities and needs Formulates comprehensive strategies Assists states and federal government with targeting resources and refining existing programs Grant Funds are tied to the Strategy Program Components Assessments State Homeland Security Strategy Homeland Security Assistance Plan (HSAP) Grant funding in support of process Over $9 B from FY99 to FY 04 State Homeland Security Strategy

8. State Homeland Security Strategy A strategy for the state's homeland security needs based on risk and threat assessment data Each strategy includes specific homeland security goals and objectives addressing topics such as: • Prevention • Response • Recovery Strategy submission and approval is required for a state to receive grant funding in FY 04 & FY 05 FY 04 and beyond: Spending plans/local allocations must be consistent with strategies

9. ODP provides equipment grants, training, exercises, technical assistance, and other resources to State and local emergency responders. ODP has sponsored over 700 combating terrorism exercises to date including the Top Officials (TOPOFF) exercise series. Since 1998, ODP has trained over 725,000 emergency responders. ODP has made available over $9 billion in grants for equipment acquisitions, training, exercises and planning. ODP Programs

10. ODP FY 2005 Appropriations FY 05 Total: $3,984,846,000 Formula Grants to states and territories: $1.1 B Law Enforcement Terrorism Prevention: $400 M Urban Areas Security Initiative: $1.2 B - UASI Formula ($885M) - Port Security ($150M) - Non Profit grants ($25) - Transit/Rail ($150M) - Inner City Bus ($10M) - Trucking ($5M) Citizen Corps: $15 M Assistance to Firefighters Grant Program: $715M Emergency Management Performance Grants: $180M Metropolitan Medical Response System: $30M

11. FY 2005 award to Florida State HS Program - $44,728,450 Urban Area Program - $30,885,716 Law Enforcement Terrorism Prevention - $16,264,891 Citizen Corps - $567,828 Emergency Mgt. Performance Grant - $7,244,714 Metro Medical Response System-$1,593,144 TOTAL Homeland Security Program- $101,284,742

12. Governor appoints an SAA as SPOC with ODP State/Local allocation: 20/80 % SAA decides mechanism for local distribution Priority/strategy based Funds must flow through local unit of government States may divide funds equally among jurisdictions States may use a competitive subgrant process Local subgrantee selects vendors/contractors Flow of Grant Funding

13. Appropriations are annual due by September (fiscal year) Congress decides funding amounts, formulas, discretionary grants, category of recipient to be funded, time-frames, grant period Grant period: varies 2-3 years for current solicitations Grant periods overlap Process: Sept-Oct: appropriations announced ODP: 2 weeks to put solicitations together Grantees: approx. 2 weeks to apply ODP: 2 weeks to act on the application Grant package processed for approval & award Grantee has 60 days to develop/submit a work/spending plan (ISIP) Grant Cycle

14. ODP Equipment Programs States may purchase first responder equipment in the following categories: Personal Protective Equipment (PPE). Detection Equipment Decontamination Equipment Interoperable Communications Equipment Terrorism Incident Prevention Equipment Explosive Device Mitigation and Remediation Equipment Physical Security Enhancement Equipment Medical Supplies/Pharmaceuticals CBRNE Logistical Support Equipment CBRNE Incident Response Vehicles / Aircraft / Watercraft CBRNE Search & Rescue Equipment CBRNE Reference Materials Agricultural Terrorism Prevention, Response & Mitigation Cyber Security Intervention Equipment Citizen Corps specific equipment

15. ODP Equipment Programs • Responder Knowledge Base http://www.rkb.mipt.org/ • Installation costs • Warranties • Construction • Aircraft/Watercraft

16. ODP Planning • Establishment and development of mutual aid agreements • Development or enhancement of response and recovery plans • Coordination of citizen and family preparedness plans and programs, including donations programs and volunteer initiatives • Development or enhancement of continuity of operations and continuity of government plans

17. ODP Planning Categories • Conducting cyber risk and vulnerability assessments • Contractors may be hired to accomplish planning tasks • Lessons Learned Information Sharing www.llis.gov

18. National Domestic Preparedness Consortium (NDPC) Center for Domestic Preparedness (CDP) New Mexico Institute for Mining and Technology (NMIMT) Louisiana State University (LSU) Texas A&M U.S. Department of Energy’s Nevada Test Site State Sponsored training Existing Federal partner training Courses developed locally (requires approval) Contractors may be hired to develop or provide training http://www.ojp.usdoj.gov/odp/training_catalog.htm ODP Training Program

19. http://www.ojp.usdoj.gov/odp/training.htm Categories of courses: ODP-sponsored ODP-approved Non-ODP approved, non-federal (institutionalized) Non-ODP approved, non-federal (non-institutionalized) Federal ODP Training Program

20. ODP Exercise Program • ODP provides assistance in design, development, conduct and evaluation of combating terrorism exercises, and delivers: • Exercises must follow HSEEP Doctrine • Exercise grant funding and direct support to States to establish exercise programs and conduct exercises. • Contractors may be hired to assist with the design & Conduct of Exercises & HSEEP Training • A National Exercise Program, including: • Top Officials (TOPOFF) Exercise Series. • Regional Exercise Program. • National Security Special Event Exercise Program.

21. ODP Exercise Program • ODP has supported conduct of over 700 combating terrorism exercises to date. • New in FY05 – Direct Support application • Designing scenarios • Assistance with AARs • Exercise Condust • IED scenario • NIMS

22. ODP Technical Assistance Programs • ODP-sponsored technical assistance programs include: • Equipment Support (DPETAP) • Enhancing Grants Management • Interoperable Communications • Emergency Ops Plans/Terrorism Annexes • Citizen Corps • Terrorism Early Warning Groups • COOP/COG • Prevention • UASI Port & Mass Transit • http://www.ojp.usdoj.gov/odp/ta_catalog.htm

23. Grant Reporting • Grants Reporting Tool (GRT) • ISIP/BSIR • Project-based reporting • Data calls from Capitol Hill • Standard Reporting Format • Replaces Budget Detail Worksheets

24. July 31st March 14th Mid April Early June Early December GRT open for FY05 ISIP Earliest FY05 ISIP deadline GRT open for 2005 BSIR June submissions 2005 BSIR June submissions deadline GRT open for 2005 December submissions Grants Reporting Tool (GRT)2005 Schedule

25. New in Fiscal Year 2005 • Grant application combines six programs: • State Formula Program • Law Enforcement Terrorism Prevention Program • Citizen Corps • Urban Areas Security Initiative • Emergency Management Performance Grants • Metropolitan Medical Response System • All are administered through the states and territories

26. New in Fiscal Year 2005 • CEDAP • Transportation Infrastructure Security Division • Buffer Zone Protection Program • National Initiatives

27. New in Fiscal Year 2005 • Closer coordination with HRSA and CDC • Grant kit notes: “..if they have not already done so, states shall establish during FY 2005 a single advisory committee of senior officials overseeing assistance programs from ODP, CDC, HRSA, and other federal agencies providing homeland security assistance. The purpose of this advisory committee is to enhance the integration of disciplines involved in homeland security, including public health and medical initiatives”

28. National Incident Management System “…a consistent nationwide approach for federal, state, tribal, and local governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity.” -HSPD-5

29. National Response Plan The National Response Plan is built on the template of the National Incident Management System. It provides the structure and mechanisms for coordinating federal support to state, local and tribal incident managers … And for exercising direct federal authorities and responsibilities.

30. Relationship: NIMS and NRP • NIMS • Aligns command, control, organization structure, terminology, communication protocols and resources/resource-typing • Used for all events Resources Knowledge • NRP • Integrates and applies federal resources, knowledge, and abilities before, during and after incidents • Activated for Incidents of National Significance Abilities

31. HSPD 8 in context

32. Letter to the Governors – 9/8/2004 • Minimum 2005 NIMS requirements • Training • ICS • IS-700, IS-800 • Adoption of NIMS • Establish NIMS baseline (NIMCAST) • Establish Timeframe • Institutionalize ICS

33. More about NIMS • Exercises • Regionalization • Mutual Aid • Resource Typing • EOPs • Credentialing

34. Questions? • ODP Help Line (800) 368-6498 • http://www.ojp.usdoj.gov/odp/