1 / 34

Reporting Staff data Collections

Reporting Staff data Collections. Overview. How staff data is used What data is reported How a staff member is classified How staff data is revised Verification and publication Reporting issues What’s coming. How is staff data used?. Department

kellan
Download Presentation

Reporting Staff data Collections

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Reporting Staff data Collections

  2. Overview • How staff data is used • What data is reported • How a staff member is classified • How staff data is revised • Verification and publication • Reporting issues • What’s coming

  3. How is staff data used? Department • analysis of academic workforce demographics • calculation of student to staff ratios Universities • allocation of resources to universities • academic workforce planning

  4. Submissions • Fulltime and Fractional Fulltime • Actual Casual • Estimated Casual

  5. Full time & Fractional records Reference date 31 March 2014 • Substantive appointment • Current duties • Academic organisational unit • Academic support services • Student services • Public services • General institution services • Independent operation for a controlled entity

  6. Additional records required When staff have: • more than one substantive appointment • duties in more than one organisational unit • duties in more than one work sector

  7. Recordsexcluded Full time & Fractional full time • staff duties relate solely to TAFE • staff in any independent operation which is not a controlled entity

  8. Casual Staff Submissions Actual Casual • number of casual staff employed from: 1 Jan 2013 to 31 Dec 2013 Estimate Casual • number of casual staff that will be employed from: 1 Jan 2014 to 31 Dec 2014

  9. Full time staff What classifies your staff as full time? • continuous employment • full range of duties performed on a regular basis • hours worked equal specified hours for full-time work • Leave entitlements

  10. Fractional Full Time Staff What classifies your staff as fractional full time • continuous employment • full range of duties • duties performed on a regular basis • hours worked fraction of fulltime • salary fraction of fulltime • pro-rata leave entitlements

  11. Casual staff What classifies staff as casual? • paid on an hourly or session basis • no leave entitlements • no continuous position • non-recurring labour

  12. Revising staff data

  13. How does the revision process work? • Key elements • Variation reason code

  14. Key elements that identifya staff record

  15. Full time & Fractional full time record Key elements

  16. Actual Casual record Key elements

  17. Variation reason codes • 2 – revised • 4 – deletion • 5 – new record

  18. Revising Estimated Casual data

  19. How to revise key elements Actual Casual and Full time and Fractional Full time

  20. Other elements

  21. How to revise other elements Actual Casual and Full time and Fractional Full time

  22. Revision exceptions Updating a value to a “no information” status for: • Aboriginal or Torres Strait Islander - Element 316 • Highest qualification – Element 501 • Place of qualification – Element 502 To change these values please contact the department

  23. Reporting issues Organisational Unit • consistent with student data Highest qualification – E501 • Code 7 – includes Masters extended Optional reporting • Equivalent full-time annual salary - current duties – E423 • Code - 000000 - Salary data not provided • Language spoken at home code – E348 • Code - 9999 – No Information

  24. Verification ensuring quality in your published data What is verification? • When do I verify my data? • Why do I verify my data?

  25. Verification process

  26. What’s new for staff verification Confirmation checkbox

  27. Staff Verification Reports

  28. Verifying your 2013 data Look for significant changes to • Staff numbers • Work functions • Research functions • Classification level No information • Highest Qualification • Indigenous status

  29. Tips to reduce your stress • Check out all your highlighted variations • Report revisions before sign off • Refresh your reports if you revise your data • Sign off is final - your reports are locked!

  30. Higher Education Statistics • Statistical publications on staff data are released by 30 September each year • Publications available at: https://education.gov.au/selected-higher-education-statistics-2013-staff-data

  31. What’s next • Staff data due 30 June 2014 • Verification Starts: 15 July 2014 Sign off: 15 August 2014 • Webinar – 13 June 2014 Student HELP entitlement calculations • New version of HEPCAT 3 July 2014

  32. Need help with reporting? For all your data questions contact HEIMS Information ManagementSection HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

  33. For all your policy queries • Policy and program management • Administration of FEE-HELP and VET FEE-HELP • Financial estimates and payments • HELP IT System (HITS) ContactCommunications & Student Support TeamTSEnquiries@education.gov.au

More Related