Aeries Training: New Clerical Staff

1. Aeries Training: New Clerical Staff Students | Teachers | Instructional Content Quyen Nguyen |Faiza Asif

2. Agenda • Table of Content • Aeries Overview • Student Data • Student Related Data • Student Other Data • Grades • Guidance • Interventions • Test Scores • Teacher Data • Reports • Query 2

3. Welcome and Overview

4. Home Page • Home Page • Navigation Tree • Calendar • My Tasks • Quick Student Search- Search by first/last name, ID number, Student number, or SSID • Attendance Summary • Resources - web links to popular sites • Gear Options • Highlight State Reporting Fields • Change School • Account Settings • Log Out 4

5. Navigation Tree • Aeries Web Navigation Tree is the starting point for all navigation within the database • The down arrows allow you to expand the pages available to you within that node • All forms/screens are accessible from the Navigation Tree 5

6. Navigating Aeries Web • You must also click on Save, Update, or the disk icon to save any changes or additions made. ‘Enter’ on your keyboard is no longer an option. • Aeries Web is a web based program which houses student data within the district. • On any page you must click on Change, the pencil and paper icon (Edit), Add, or Add New Record to modify or add any information 6

7. Favorites • Favorites allows you to select and save your “favorite” forms/reports for easy access. • Select a form/report from the Navigation tree • Click on: • The Star in the Right hand corner to save to Favorites • Edit My Favorites • Add to Favorites • The form/report you are currently on will be saved as a “favorite”. 7

8. Opening Multiple Windows • While on any Form/Page, right-click on the Form/Page you would like to open in a new tab or new window • In this example, the Demographics page is open and the user is right-clicking on Contacts to open that link in a NEW TAB or NEW WINDOW 8

9. Aeries Desktop Shortcut • Click on the • The following window opens. Click on More tools • Select Add to desktop • Aeries Web icon will be saved on the desktop 9

10. Student Profile • Summary of most student information on Aeries • Attendance Summary • Red Flags • Current Programs • Gradebook Summary • Graduation Status • Test Results • Linked Portal Accounts

11. Student Search 11

12. Student Data

13. Demographics • Student Data 1 Tab • Includes all Basic Student Info i.e. name, address, phone number, teacher/counselor, etc. • Student Data 2 Tab Includes: • Summer Withdrawal Reason • End of Year Status • Completion Status 13

14. Demographics • Student Data 1 Tab • Birth Verification • Birth City, State & Country • Inter or Intra District Transfer • Next School Filed • US School enter date K -12 • US School enter date age 3 or above • ( Only for Pre school Special Ed students) • Student Data 2 Tab • Summer Withdrawal Reason • End of Year Status • Completion Status Click on Add to Search for a Student before Creating a New record 14

15. Demographics • A search window opens. Type student last name or birth date to search. A list of potential matches will be listed • If no match, select Student Not Found. A pop up window will appear. Select No (if not searching by sibling) 15

16. Demographics • Enter street address, Aeries will search for the correct address • Click on Update Attendance to enroll in Attendance when all required fields are populated 16

17. Student Related Data

18. Contacts 18

19. Sibling Match • From Demographics click on Sibling Lookup to assign a family key • Select the best option from the list of siblings • Be careful when assigning family keys 19

20. Medical • Daily Medical Log – displays Health Office visits for the entire school on a particular day. Health Office visits can be entered here for any student. • Medical Log – displays Health Office visits for one student. Health Office visits can be entered for the current student. • Medical Notes • Immunizations • Hearing • Vision 20

21. Scheduling and Programs • Scheduling (Secondary Only) • Classes • Course Requests • Course Attendance • Programs • Language Assessment – displays the language tests and scores. • Special Education • Special Programs – displays any Programs the student participates in. (i.e., Homeless Program, Foster, Military, Transitional Kindergarten, etc. 21

22. Programs • Click on Add New Record if no Record exists. • Click on Add if there is already a record in the system • Green Highlighted fields are required fields. Select the program code from the dropdown and enter program start or eligibility start date. 22

23. Other • Activities and Awards – shows all student activities (i.e. sports) • Letter Log – lists all letters student has received regarding attendance • Siblings – displays a list of siblings for the current student within AUSD schools • Data Confirmation Log • Document Download/Conf Log for Data Confirmation • Authorizations – All Authorizations approved or denied 23

24. Grade Reporting (Elementary) • Standard Based Input– Displays student’s grades in class • Standard Based By Teacher - *Depending on permissions 24

25. Grade Reporting (Secondary) • Grades – Displays student’s grades in each class • Transcripts – view or print student transcripts • Graduation Status – displays credits completed and credits still needed to graduate • *GradebookSummary – summary what is currently documented in the student’s gradebook for each teacher • *GradebookDetails – displays details of student’s gradebook *Depending on permissions 25

26. Guidance • Assertive Discipline– Displays student’s suspendable offenses and disposition • Discipline – Non-Suspendable offenses and outcome • Counseling – Counseling notes • Visitation – Notes of CUMS and conversations *Depending on permissions 26

27. Intervention • SST Plan • After School Intervention • During School Intervention 27

28. Test Scores • Test Details– Full information of all State Tests • State Test Scores Reports – Reports available to parents • Test Scores – Listing of all test results *Depending on permissions 28

29. Student Documents • Upload any related student documents into Aeries: • Caregiver Affidavit • Signed Attendance letter • Signed SST Plan • Signed 504 Plan *Depending on permissions 29

30. School Info Teachers • Teachers – lists staff entered in the Teacher Data table at the school along with the classes they are teaching (Secondary) or the students assigned to the teacher (Elementary) • Not limited to Teachers • Teacher 0 – Unassigned MUST NEVER be deleted • Staff ID must be updated for ALL New Teachers to your site 30

31. View All Reports • All Reports Tab • Category- select a category to show limited reports from certain areas (attendance, grades, etc.) • Filter- search using the full or partial name of a report you are searching for • Report Format- select report format PDF, RTF, XLS, or TXT • Report Delivery- email option available • Student Group- if a group has been setup, you can run a report only for this group • Report History Tab • Displays the History of all reports processed by the user • Custom Report Tab • Can be used to create custom reports 31

32. Query • Use Query to create reports, labels, letters • Save and reuse queries • Click on Load to use saved query 32

33. Query • Type in your query. Click Run. If query doesn’t open in another window, please check for Pop-up blocked in the right corner. • Select Always allow and click Done • Query will Open in another window. If you get • the following message, something is wrong with the query. Please check your query 33

34. Question & Answer 34