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RAS Friday ecrt – EFFORT REPORTING UPDATES October 18, 2013

RAS Friday ecrt – EFFORT REPORTING UPDATES October 18, 2013 . Agenda. ecrt Timetable Confidentiality Transition from FASERS for Faculty Certifications New Effort Policy Proxies and Designees Confirmation of ecrt Assignments. e crt Timeline. Training. October 22nd

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RAS Friday ecrt – EFFORT REPORTING UPDATES October 18, 2013

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  1. RAS Fridayecrt – EFFORT REPORTING UPDATESOctober 18, 2013

  2. Agenda • ecrt Timetable • Confidentiality • Transition from FASERS for Faculty Certifications • New Effort Policy • Proxies and Designees • Confirmation of ecrt Assignments

  3. ecrt Timeline Training October 22nd ecrt Open for Review Salary Journals Committed Effort June July August November September October November 12th GO LIVE for faculty

  4. Confidentiality • Employees sign a confidentiality statement annually • Faculty (and staff) salary information is extremely sensitive and extraordinary care must be taken to ensure that this information is never shared

  5. Transition from FASERS to ecrt • FASERS • Extremely manual, labor intensive process • Tracked faculty effort based on 2 situations • Supplemental/summer salary charged to awards • Effort commitments made to sponsors not associated with salary charges in G/L

  6. Transition from FASERS to ecrt • ecrt • Consistent practices across the university • Less labor intensive • System is based on salary charged directly or cost shared on awards • Faculty salary charged &/or cost shared available throughout the year

  7. Transition from FASERS to ecrt • Issue • FAS and SEAS do not record faculty salary cost sharing in the G/L • FY 13 faculty certifications will not be complete • Solution • Faculty will certify their effort associated salary in ecrt • For FY13 ONLY, any faculty who have effort that is not associated with salary will receive a secondary certification statement sometime later this Fall/Winter

  8. New Effort Policy • One university wide policy with an associated procedures manual and ecrt training materials • Policy reviewed by HERSCI steering committee and Operations & Policy committee • Currently circulating to departments and SALC

  9. Proxies and Designees Proxies (for faculty annual certifications) • Only granted in extenuating circumstances • Exception is 6030 – Research Associates • Approval required from Tub and OSP • Form is being finalized • Form required annually Designees (for quarterly staff statements) • Requests made to Tub Effort Coordinator • PI and Designee must sign form • Forms associated with grants on a Fund basis • Existing forms will be uploaded to ecrt

  10. Confirmation of ecrt assignments • Huron met with all FAS departments • Once departments have confirmed assignments, Huron has setup the configuration for go-live • Post go-live the departments will work with their Authorized Requestor and Client Services/FSS to configure assignments

  11. Confirmation of ecrt assignments ecrt DEMO Department Dashboard Configuration

  12. ADDITIONAL QUESTIONS DISCUSSION

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