Accounts Management of IWMP

1. Accounts Management of IWMP

2. Fund Flow Pattern Administration , Capacity Building, DPR, Monitoring and Evaluation fund will be flow as follows: Watershed Works, Livelihood Activities and Production Enhancement fund will be flow as follows.

3. Project Cost, area and period • For Non IAP Districts, Total Project cost is Rs.15000 per Hectare • For IAP Districts Total Project cost is Rs.12000 per Hectare • Project Area is defined 4000 to 7000 Hectare for one project (i.e. cluster of micro watershed.) • Project period consist 5 years. Within this span of time project could be complemented.

4. Allocation of Fund

5. Allocation of Fund FROM 2014-15

6. Flexi Funds • To provide flexibility to state to meet local needs and requirement within the overall objective of each programme or scheme. • To pilot innovation and improved efficiency within the overall objective of the scheme in its expected outcomes. • To undertake mitigation/restoration activities in case of natural calamities in the sector covered by the CSS.

7. Administration Cost(10% of the Project Cost) • Honorarium for WDT,Secretaries,and any other person related to the project implementation. • TA of WDT Members • Other recurring office Expenses of PIA and Watershed Committee.

8. Monitoring1%of the total Project Cost Monitoring is a process to help the agencies to meet set standard and objectives in implementing the project work. This is done while work is on process. This includes : • Review Meetings • Audit • Process Monitoring • Self Monitoring • Social Audit

9. Evaluation (1%of the total project Cost) • Evaluation is the process by which works are appraised and fix the value .This is done after completion of the work. • Evaluation could be done by external agencies empanelled by SLNA With the consent of DoLR • This process can be undertaken through four phases i) 6% of project expenditure ii)50% of project expenditure iii)80% of project expenditure iv)At the time of exit.

10. Entry Point Activities(4%of the total Project Cost) Establish credibility of PIA and WDT and also for building Rapport with the watershed committees this costs are involved. This includes: • Works related to soil and Moisture Conservation Activities. • Plantation • Kitchen Gardening • Solar Service Station. • Innovative livelihood practices etc.

11. Institution and Capacity Building(5% of the total Project Cost) Capacity building means to strengthen the ability of the persons to work more effectively and efficiently and well versed with new technology and happenings. This involves : • Awareness Generation Activities • Exposure Visit • Training • Workshop • Seminar • Exhibition • KrishiMelas etc.

12. Detailed Project Report (DPR)(1% of the total Project Cost) • Base Line Survey • Procurement of various Maps and Records • Digitization of maps • PRA Exercise • Preliminary Project Report • Hiring Consultant for preparation of DPR : this should be done in a transparent process by PIA with intimation to SLNA.

13. Watershed Development Works(56% of the total Project Cost) • Watershed Development Works should be implemented by Watershed Committee, User Groups and Self Help Groups. These includes Natural Resources Management (NRM)Related work like: • Water, Soil and Moisture Conservation Works • Irrigation System • Agro-Forestry, Horticulture, Fodder Development etc. • Fishery and Livestock Development etc.

14. Livelihood Activities For Asset less Person(9%of the total project cost) • These Activities are implemented through Watershed Committee. • WC will pass on this fund to SHGs . • These activities include Creation of Infrastructures, storage facility, market and transport facility etc to enhance the Per family income by Rs.2000 pm. • Such grant assistant to any family should not exceed Rs.24000.

15. Production system and micro enterprises(10% of the total project cost) • These Activities are implemented through Watershed Committee. • WC will pass on this fund to SHGs . • These activities include costs for demonstration, promoting agriculture implements, new technology for productivity, improved POP, establish processing units, seed bank etc. to enhance the Per family income by Rs.2000 pm. • Such grant assistant to any family should not exceed Rs.24000.

16. Conosolidation(3% of total project cost) • This cost involves in completing and compiling the physical and financial report. • To educate watershed institution for Post Project management (Maintenance of asset created including WDF).

17. Important points • A dedicated saving bank Account should be opened in nationalized bank where core banking facility is available. • Interest credited in bank account should be intimated to SLNA half yearly wise. The expenditure out of interest amount will be guided by DoLR/SLNA from time to time. • There should not be delayed in fund transfer beyond 15 days from receiving of the fund. • The works should be started immediately from the fund received no case it exceeds three months. Otherwise project will be withdrawn as per provision of the Common Guideline

18. Secretary of Watershed Committee and one of the WDT members shall be the signatories of the account. Alternatively, any other member of Watershed committee can be the third signatory in place of WDT. • The account shall be operated by any two of the three signatories. • Watershed Secretary will be a mandatory signatory for all withdrawals. • It should be ensured that the amount sanctioned for different components should be utilized as prescribed by SLNA. For any deviation, written permission of SLNA will be required. • The Accounts of PIA and WC level should be audited by a Chartered Accountant within six months of the closure of the financial year. The PIA should furnish consolidated Audited Statements of Accounts and Utilization Certificate for every year by the end of the financial year to SLNA.

19. PIA or WC should not invest the project funds in any manner, whether for short or medium term, including fixed deposits.. • In any case, no contractor shall be employed for executing the watershed works. • A separate saving bank account will be opened for WDF Fund. • WDF Account shall be used for the promotion of livelihood activities or productivity enhancement, but in the form of revolving fund through SHG’s. • WDF account can be utilized during the consolidation phase and in post project phase.

20. Procurement of Goods and Services • For PIA I)Upto Rs.20000 no quotation is required. ii)From Rs.20001to 150000 quotation/Local notice board tender is required iii)More than Rs.150000 and upto Rs.500000 lakh tender is required. For WC • Upto Rs.15000 no quotation is required. • Above Rs. 15000 WC will call a special meeting with members and representatives (2 to 3 from each concerned CBO) of User Groups/ Self Help Groups/ other CBOs for the procurement of goods and services required in the implementation of DPR (Works, livelihood and Production system, micro enterprise, etc). Such resolutions will be recorded in the minute book of WC. This decision will be applicable for the entire financial year and similar processes would be repeated in subsequent financial years. • No tender will be required at WC level.

21. List of register to be maintained for Account Maintenance • Cash book • ledger • Contingency bill register • Voucher register • Bank pass book • Bank reconciliation statement register • Advance/ Adjustment register • Bank Cheque book register • Income Register showing incomes coming from watershed assets • WDF Account Register • Revolving Fund Register • Register Showing Physical and Financial Progress Reports • Financial audit statements register. • Contribution Receipt register • Voucher Receipt Register. • UC Register • Grant Received Register • Honorarium Payment Register • Any Other

22. List of register to be maintained for Office Maintenance • PPR, DPR, family wise and plot wise plan, Annual Action Plan, Revenue Record, Cadastral Map showing treatment plan, No objection certificate from beneficiaries/ owner, Technical and administrative approval and any other plan related document. • Asset Register • Muster Roll Issue Register • Measurement Book Issue Register • Works undertaken in Private land • Works undertaken in Common/ government Land • Capacity Building event register (e.g. Training, exposure visit, demonstration camp, etc.) • EPA Register • SHG and UG Register • Meeting Notice Register • Meeting Attendance Register • Proceeding register. • Social Audit Register • Membership Register • Beneficiary list • Inspection Register • General Attendance Register • Visitor Book • Letter Receipt and Dispatch Register. • Project Completion Report and other consolidation reports • Any Other

23. Thank You