15 th Feb 2013 Course Data Online Meeting

1. 15th Feb 2013 Course Data Online Meeting Briefing session for Stage 2 projects of the Course Data Programme • Start time: 2 pm and will be recorded. Participant Link: https://sas.elluminate.com/m.jnlp?sid=2009077&password=M.1832E0E97E69EBCEB5589E1840DD57 • Recordings (Table): https://sas.elluminate.com/mrtbl?suid=M.8DFF8EDDAF0A51ED5779603A95CEA8&sid=2009077 Run the Audio Set-up. You need a headset and microphone. Don’t use built-in to laptops or webcams microphones or speakers, as this causes echoing Download a participant's guide to Blackboard Collaborate3

2. How the session will work

3. Who are we? • Ruth DrysdaleJisc Programme manager • Rob EnglebrightJisc Tech Prog manager • Georgia Hall Jisc PSO • Janette Hillicks Jisc infoNet • Sandra Winfield Support Team PM • Alan Paull Technical Support • Kirstie Coolin Technical Support • Gill Ferrell Synthesis consultant

4. AGENDA • 29th Jan Programme meeting – Show and Tell • Project Management Deliverables • XCRI-CAP feed acceptance criteria • Demonstrator Projects • Dissemination activities • Major Course Data Programme Outputs

5. 1. 29th Jan Show and Tell Programme meeting Well done on all of the imaginative posters and videos. You can look at them at http://bit.ly/coursedata-showandtell-resources Professor Mark Stubbs’s and Dr Gill Ferrell’s presentations are also available on www.jisc.ac.uk/whatwedo/programmes/elearning/coursedata/progmtgjanuary2013.aspx Blogging activity as a result of the event including further information on the 4 themes. http://www.netvibes.com/jiscinfonet#JISC_Course_Data

6. 2. Project Management Deliverables • 1 FINAL Report due 10th March 2013 • Guidance on reporting Impact • Guidance on how to complete the Final Report • Evaluating Course Data Projects

7. Final Report • When compiling your report(s): • Keep your audience in mind at all times – do not fall into the trap of assuming that your audience is an expert on: • acronyms • your institution • technical detail • your domain/activity/subject area etc. • Audience of Final Report = HE/FE institutions, the wider community and Jisc, not just Jisc

8. Final Report • Avoid too much detail on project management activities - • Only expand if there are lessons learnt • Consider what would be useful to other institutions who are considering undertaking a similar piece of work and hoping to learn from your work. • Share the lessons you have learned. What went well and what didn’t, and why – what were the contributory factors? • What has your project found/achieved/demonstrated? This is particularly important for your sections covering methodology, implementation, conclusions, implications and recommendations.

9. Final Report • ALL your deliverables should be on your project web site (which needs to be sustained until March 2016), and that all deliverables should be referenced somewhere within your final report. • If you find a section is getting very too long consider writing it up as a separate paper deliverable, then reference it - eg report on user needs in the area of xyz. • Add extra headings/sections to your final report if this will help the flow of your final report. • Avoid repetition – add reference to other parts of document

10. 2. Project Management Deliverables • 2 Budget Spreadsheet The purpose of budget spreadsheet is to ensure public funds were spent appropriately and according to the agreed contract. These will not be shared publicly. They are FOI’able but personal data will be redacted

11. 2. Project Management Deliverables • 3 Project Closure Survey • The purpose of this survey is to gather data for the programme evaluation and to offer an opportunity for candid reflection on the project and programme to be shared with just Jisc. • Replaces the old Jisc Completion Report  • An online report, using a survey tool • Lightweight for projects to complete and provide usable structured data for Jisc for evaluation and analysis • Data Protection Statement • Jisc will use the information you provide for the purpose of evaluation and project closure. Your details will not be sold, rented to or shared with any other organisation but may be shared with all sections of Jisc, including projects and services. The Higher Education Funding Council for England (HEFCE) is the recognised data controller for data processed by JISC. As you have provided personal information, we need your to consent to process this data. By submitting this form you are agreeing to us processing this data as described above

12. 2. Project Closure Survey

13. 2. Project Closure Survey

14. 3. XCRI-CAP Feed • 3 XCRI-CAP feed • http://bit.ly/xcri-acceptance • Valid feed – No Exceptions, preferably no warnings, please don't abuse xml, READ data defs doc. • Cool URI: • data.foo.ac.uk/courses.xml • foo.ac.uk/data/courses.xml • foo.ac.uk/courses.xml …etc • Clear Open licence – e.g. OGL (Open Government licence) • Public in Aggregator - • Notify RE, I’ll check and confirm acceptance

15. 4. Demonstrator Projects http://bit.ly/coursedata-demos • http://www.jisc.ac.uk/whatwedo/programmes/elearning/coursedata/demonstrators.aspx • 8 projects, OSS code, ready March 2013 • Simple use cases – collated and shared April 2013

16. 5. Dissemination Opportunities • Jisc CETIS Conference 12-13 March 2013, Birmingham • UCISA Management Conference 13-15 March 2013, Liverpool • AUA Conference 25-27 March 2013, Edinburgh • UCAS Conference 25-27 March 2013, Newport • Supplier event 12th April, Jisc Office, London • SROC 15-17 April 2013, Lincoln • Jisc eL Experts meeting 23rd April, Birmingham (email Ruth) • Higher Education Academy Conf 3-4 July 2013, Warwick • UCISA CISG2013 20-22 November 2013, Brighton

17. 5. Dissemination Opportunities Vendor conferences meetings: • SITS/TRIBAL www.tribalgroup.com/aboutus/events/Pages/ebsusergroups2013.aspx • Banner/ Ellucian • UCISA

18. 6. Major Course Data Programme Outputs Jisc ‘Course Data: Making the most of Course Information’ Capital Programme - Call for Letters of Commitment: Para 29. The lead institution or one of its partners must agree to host the website on their server for a minimum of 3 years after the end of the project (ie to March 2016) and to assist Jisc in archiving it subsequently. This website should link to all the projects digital outputs as listed in your project plan that accompanied the grant letter emailed in Dec 2011, unless amendments have been previously agreed with Ruth Drysdale.

19. 6. Major Course Data Programme Outputs • www.jisc.ac.uk/whatwedo/programmes/elearning/coursedata/demonstrators.aspx • Course data Briefing paper part1 • The growing importance of course information part2 • WWW.XCRI.CO.UK collection of resources Ongoing • ‘Radio show’ to be produced Feb 2013 (hear previous shows on www.jisc.ac.uk/jisconair ) • ‘Course Management’ infoKit: to include Curriculum programme and other related outputs. This will include synthesis and analysis from Stage 2 Project Final reports and other project reports. Summer 2013

20. #coursedata Thank you for participating in Stage 2 of the Course Data programme • For any further queries please contact: • Ruth Drysdale (Jisc Programme Manager) r.drysdale@jisc.ac.uk • Rob Englebright (Jisc Technical Programme Manager) r.englebright@jisc.ac.uk • Janette Hillicks (Jisc infoNet) janette.hillicks@northumbria.ac.uk