2013–14 PRECODE for SC Testing Programs PASS, HSAP, EOCEP, ELDA, & SC-Alt

1. 2013–14 PRECODEfor SC Testing Programs PASS, HSAP, EOCEP, ELDA, & SC-Alt Precode Manual All schools must participate in all phases of the PRECODE PROJECT.The latest precode manual supersedes the contents of this presentation. (Last Update: 8/29/13)

2. The Precode Manual (PM)http://www.ed.sc.gov/agency/ac/Assessment/ • The Office of Assessment web page has a link to the precode resources (manual and training).

3. Inform others of deadlines. Observe the deadlines. Districts who are late in submitting their print phase data will only receive labels or manually code their materials. Data Submission Deadlines

4. Text in PINK will indicate changes from last year’s precode manual. Summary of Changes

5. Summary of Changes Changes in Personnel

6. Summary of Changes Precoding for Project STAR, CogAT, and ITBS

7. Summary of Changes Data Collection Schedule

8. Summary of Changes Field removed from the Precode Project

9. Summary of Changes Changes in EOCEP Precoding

10. Summary of Changes Homeless Status

11. Summary of Changes Ordering ELDA Materials

12. Summary of Changes Ordering Customized Test Booklet and Oral/Signed Administration Materials

13. Summary of Changes Online Administration Fields

14. Summary of Changes Home Room Field Values

15. Summary of Changes Change in HSAP Materials Default

16. Summary of Changes Appendix I and Appendix J are new this year.

17. Summary of Changes Other Precode Manual Content Changes

18. ELDA, HSAP, PASS, & SC-Alt Precode Data Collection Deadlines Effect of the Update Phase on Testing Materials

19. EOCEP Precode Data Collection Deadlines Effect of the Update Phase on Testing Materials

20. Precode Fields that Matter During Print and Update Phases EOCEP Precoding Effect of the Update Phase on Testing Materials EOCEP Precoding for SC Virtual School Program (SCVSP)

21. General Precode Process Effect of the Update Phase on Testing Materials

22. General Print Phase Procedures General Update Phase Procedures Effect of the Update Phase on Testing Materials

23. Precode Tab Fields: Initialization and Data Entry Troubleshooting Examples Effect of the Update Phase on Testing Materials

24. Precode Project Inclusions and Exclusions On School Identifying Numbers (SIDNs), Student Names, State IDs, Birth Dates, and SSNs Effect of the Update Phase on Testing Materials

25. PowerSchool Mass Updates/Changes for Precoding Purposes Procedures for Gaining Access to Data Validation Reports Generated by the State Effect of the Update Phase on Testing Materials

26. Where to Get Help for Each Field • PowerSchool field names, descriptions, and locations • Contact information for each field’s contact person Effect of the Update Phase on Testing Materials

27. Where to Get Technical Support For help with PowerSchool-related questions or general data collection questions, go to District Technical Services’ Web page at http://ed.sc.gov/agency/cio/Technical-Support-Services/Power-School-Administration/ (select the “Contact District Services Support” link). To expedite processing, include your contact information (phone number and e-mail address) and enough details about the problem. If you are reporting an issue about a school, include the school’s name and 7-digit ID number.

28. Selected Precode Fields • Common student demographic fields, such as gender, are not discussed in the manual. • The EFA classifications and EIA codes are not discussed. However, Appendix D contains a discussion of EFA coding.

29. Ethnicity and Race

30. Next School (PASS) Enrollment Date Free/Reduced Meals Program Migrant students automatically qualify for free meals!

31. Homeless Status Migrant Status Migrant students automatically qualify for free meals!

32. English Speakers of Other Languages (ESOL) Fields Date Enrolled in School in the US Foreign Country Where Student Was Born • The codes did not change. English Proficiency

33. Cohort Group and ESOL Instructional Models in PowerSchool • These are in the same dropdown list for PowerSchool. • Consult the manual for a screenshot. First Language Spoken

34. Special Education Fields Alternate Assessment Eligibility 504 Accommodations Plan

35. Special Education Fields Instructional Setting True Grade

36. Special IEP Disability Fields Deaf-Blindness Multiple Disabilities

37. Customized Test Booklet Fields for Writing, ELA, Math, Science, and Social Studies • To be used properly these should be used in conjunction with the oral administration fields. Consult the table in the precode manual.

38. Oral/Signed Administration Fields for Writing, ELA, Math, Science, and Social Studies • To be used properly they should be used in conjunction with the customized test booklet fields. Consult the table in the precode manual. • Oral administration fields for the subjects were renamed to oral/signed administration fields. The codes from last year were also simplified.

39. Frequently Asked Question for PASS • YES Should materials for all subjects be specified since the new assessment for science and social studies will be sampled in certain grades?

40. Ordering EOCEP, HSAP, and PASS Test Materials Using the Customized Test Booklet and Oral Administration Fields • Use the correct combination of Customized Test Booklet and Oral Administration field codes that represent the needs of students. All valid and invalid combinations are listed in the precode manual. • If there is an invalid combination, the customized material will be provided, but the oral/signed administration material will not.

41. Ordering ELDA Test Materials Using the Customized Test Booklet and Oral Administration Fields

42. Online Administration Fields for ELDA, EOCEP, HSAP, and PASS • For EOCEP, the fields default to Y, which means the student will take the EOCEP online test.

43. Home Room • Be consistent when entering the home room information for the same teacher. Each name variation for the same person will be treated as a different name. • SC-Alt materials will now be sorted according to the home room field values.

44. How Paper-and-Pencil Test Materials are Sorted

45. Materials Sort Fields for Writing, ELA, Math, Science, and Social Studies • Read the detailed descriptions in the precode manual regarding how the sort order of PASS and HSAP materials are determined.

46. Use one of four options to sort the materials: • üa 3-character alphanumeric entry (e.g., 321, A12, ABC, etc.) to sort materials by teacher, test administrator, or other grouping; üAWS to sort alphabetically within the school; üAWG to sort alphabetically within each grade; üor blank to sort by homeroom teacher (Read the explanation in the manual for full details.) Do not use AWS for PASS.

47. High School Assessment Program or HSAP Materials Field Previous Program Field for 5-Year-Old Kindergarteners Only

48. Appendix A PowerSchool Fields for Precode Fields by PowerSchool Location

49. Appendix B Alternate Assessment Age and Birth Date Reference Sheet Appendix C PowerSchool Coding Rules for LEP Students

50. Appendix D EFA Coding for Students with Disabilities Appendix E NAEPPrecoding