PROJECT PROGRESS SELF-ASSESSMENT

1. PROJECT PROGRESS SELF-ASSESSMENT ME410/411 Senior Design

2. Class Updates • No class on Thursday - use the time to work on your projects since you are all available • Importance of deadlines - in the real world deadlines have consequences • Fall Break - Keep clients apprised of your schedule - invite to proposal presentations ME410/411 Senior Design

3. Class Schedule • Next Tuesday (10/9) is Fall Break - No class Scheduled, but that does not mean you can not work on your project! • Next Thursday (10/11) and (10/16) I will go over how to make good powerpoint presentations • Practice Powerpoint presentations - 10/16, 10/18, 10/19 - your team will sign up for a slot ME410/411 Senior Design

4. Class Schedule • Proposal Presentations to Clients, Advisors, Faculty and Students - Oct. 23-26. Will likely have slots in afternoons and evenings. • You are expected to attend 75% of the presentations in the class and ask question of the other teams. • Use the questions and comments you get at the presentation to improve your final proposal (Due Oct. 30) • If you advisor is not local, they can fax or scan & email signed coversheet to proposal to the course coordinator. ME410/411 Senior Design

5. Progress thus far: • Where are you as a team right now? • Where are you as an individual ME410/411 Senior Design

6. Where you should be • Team should have viable, well-thought out options for the client to choose from for the team to pursue now. ME410/411 Senior Design

7. Where you should be now: • Your team should be organized: • Everyone should have a responsibility - you must prove yourself capable of doing the work. Everyone must be contributing to the engineering solution of the project - We can and will drop you from the course if you are unwilling or unable to contribute. ME410/411 Senior Design

8. Where you go from here • Your team must set its priorities - what aspects of the design can/must be decided first? • What is the data you have to acquire in order to do a QFD? ME410/411 Senior Design

9. A tool to help you • DESIGN MEMOS • Approximately 2-3 pages that give an overview of the subtask you are working on, list all the viable options, list them in a table with important specs, and go through rationale for choice (QFD or PUGH chart or Decision Matrix). ME410/411 Senior Design

10. Example for Design Memo • Suitable for an aspect of the design or a sub-topic that needs to be investigated • EXAMPLES: • Choice of CVT primary clutch to purchase for Formula CAR • Transmission options for BAJA • Battery options for Light Urban Vehicle • Tubing selection for frame ME410/411 Senior Design

11. Design Memo Example • Battery options for UUV: • What data must be included: • Energy storage (kJ) • Weight (kg) • Discharge rate (W) • Recharge rate (W) • Lifetime (hours, years, or # of cycles) • Cost ($) ME410/411 Senior Design

12. Design Memo Example • Create a Summary Table of data: ME410/411 Senior Design

13. Design Memo Example • How to use the data: • Which items are “threshold” items • Which are “bigger is better” items • Eliminate the choices that are not viable (include the data for reference) • Other concerns - safety, availability, maintenance ME410/411 Senior Design

14. Use of Design Memo • Present to teammates, advisors, and/or client as a summary of research and with a design recommendation • Will become part of progress and final report later • Is a record of your activity - copy pertinent facts into logbook ME410/411 Senior Design

15. Contents of Design Memo • Can include Analysis • Pro-Mechanica or other software • Hand calculations of forces and stresses and Factor of Safety • Can include QFD • Should show how your recommendation meets client needs • Enough data to support the recommendation ME410/411 Senior Design

16. Design Memos • Note: These are not required and there is not set format, but this is an example of the way you should be presenting your analysis. ME410/411 Senior Design

17. Progress Reports • If your client has requested periodic progress reports: • These are Engineering documents • Must include technical details and specifications and calculations (numbers!) • Should be free from typos, spelling and grammatical errors ME410/411 Senior Design

18. DEADLINES • The importance of deadlines - • In the real world deadlines have consequences • Many contracts have penalties ($) for not completing the work on schedule • May also lose future business ME410/411 Senior Design

19. TEAMWORK • You need to be working as a team, not as four individuals ME410/411 Senior Design

20. TEAMWORK • If your team is not getting along, what can you do? • Go out for dinner - get to know each other - do not talk about the project while at dinner. • Try listening more and talking less. Ask "what do you need me to do?" "or what can I do that would be most useful?" ME410/411 Senior Design

21. WHAT TO DO • Take ownership of your project - this is not your advisor's project - this is your project - you are responsible for seeing it through. • Stay organized - everyone should have a job, with a timeline of when that job will be completed ME410/411 Senior Design

22. WHAT NOT TO DO • Look for loopholes or an easy way out • Procrastinate • Blame others • Slack off • Plan to take 18 hours in the spring semester while working part time ME410/411 Senior Design

23. What to Ask yourself: • What do you have to do to complete the project and make the client happy? - Then come up with a plan to make it happen. • We will hold you here over the summer if you do not complete all deliverables (think about starting jobs). It is on the way is not good enough - must be in the client's hands. ME410/411 Senior Design

24. How to Proceed • When you are researching options (such as transmissions for baja) there should be a deadline of when you get back to the team with the different options with ALL the needed engineering specs. • Your advisor should not have to set these deadlines - the team should make the deadlines themselves, based on when you think you will need the data to proceed to the next step. ME410/411 Senior Design

25. Remember • Listen to your advisor - we try to keep you from wasting time on tasks that will not be productive. • Allow lead time to order items. 2 weeks is a good rule of thumb - organize your plan so that everyone can stay busy while you are waiting on parts and materials to arrive. ME410/411 Senior Design

26. YOU ARE RUNNING OUT OF TIME! ME410/411 Senior Design

27. Where are you as an individual? • As an individual you should have something tangible you have accomplished over the last month. • If all you can say is that you have done “research”, you have wasted 1/8th of your time and you are behind. ME410/411 Senior Design

28. Where are you as an individual? • Everyone must have an engineering responsibility - you must prove yourself capable of doing the work. • Everyone must be contributing to the engineering solution of the project • We will do job performance evaluations after the proposals • We can and will drop you from the course if you are unwilling or unable to contribute. ME410/411 Senior Design

29. What is useful Research? • Research MUST lead to something tangible - Specifications for designs, parts, options, supplies, etc. Engineering specs are numbers for things like weight, price, size, speed, lifetime (hours or cycles), power, strength, accuracy, reliability, etc. Everything should be quantifiable. Otherwise your research time is wasted. ME410/411 Senior Design

30. The GOAL • Everyone finishes on time. • All the clients are happy and want to do a project next year. • Everyone graduates. • Everyone graduates with the confidence they can do engineering work because they have this experience. ME410/411 Senior Design