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Federal and State Programs

Federal and State Programs. Title I Chat April 3, 2013. Housekeeping. Print agenda from email or File Share Pod Audio should be on Use the Chat Pod to pose questions Meeting will be recorded for future reference

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Federal and State Programs

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  1. Federal and State Programs Title I Chat April 3, 2013

  2. Housekeeping • Print agenda from email or File Share Pod • Audio should be on • Use the Chat Pod to pose questions • Meeting will be recorded for future reference • Resources available for download in the File Share Pod at conclusion of meeting

  3. Agenda Title I • March Audit Documentation • April Audit Documentation • Property Control Record • 10% Staff Development • FY14 Budget Planning Tool • FY13 Close-out Dates • P Card April 4 (Common Core) • Family Involvement Incentives • Family Involvement Surveys • Technical Assistance Meeting – May 9th • Kindergarten Round-Up • Student Intervention Services Update • Charter Quarterly Reimbursements – April 12th • Q & A

  4. Title I • March Required Audit Items Items, along with monthly documentation, will be reviewed during May visit. e-checklist due April 5 Pending e-checklists - 77

  5. Title I • April Required Audit Items Items, along with monthly documentation, will be reviewed during May visit e-checklist due April 30th • For May visit • All documentation is to be filed • All folder labels are to be updated and initialed by Title I Contact

  6. Title I • Property Control Record • Emailed to Principal/ITSA • List of all white/red tag items • District Contacts: Jill Palmer, Lucille Gilbert, and Jose Gonzalez • 10% PD Set-aside • Print budget for fund 4201 - function 6402 • Highlight expense total • Ensure expense is at least 10% of Basic Allocation • Handwrite “10% PD Set-aside” on top of budget

  7. Title I • FY14 Budget Planning Tool • Available on website under FY14 Title I Budget • Lab sessions available for support – register online • All Title I budgets due April 17th • FY14 Title I funded positions will not be available until budget is approved by Title I

  8. Title I • FY13 Close-out Dates • Last day for requisitions – April 30th • Last day for Warehouse Orders – June 6th • Last day for P card – June 13th • Last day for Charter reimbursements – June 13th • Last day for PRT salary – June 28th • Title I Grant closes – June 30th • Last day for travel reimbursements – July 9th

  9. Title I • March P Card • Closes April 4th • Submit all pending documentation to Beth today • TDEs are to be accurate and complete • Must have correct estimated travel costs and funding information • When using two funds, complete both funding lines • Incorrect or incomplete TDEs will not be accepted as documentation for P-card charges • Check for Common Core July training • Must be charged to FY14 • Call Beth (PX 48341) immediately if not yet reconciled

  10. Title I • Family Involvement Incentives • Guidance from FDOE recently received • No longer allowed in Title I • OMB Circular A-87 • “Grant funds may not be used to pay for souvenirs, memorabilia, promotional items, (i.e., give-aways) or gifts” • Research community support for incentives or use other funding source

  11. Title I • Family Involvement Surveys • Thank you all – 100% participation • Surveys are being scanned this week • Results will be emailed by end of April • Comparison report available this year along with District results • Share results with principal, teachers, and parents • Document sharing of results with agenda, sign-ins, and minutes • Keep in secure place for FY14 files • Use results to focus on revisions to FY14 PIP and Compact

  12. Title I • Technical Assistance Meeting • Parent Liaisons and Coordinators • Thursday, May 9, 2013 • Secondary A.M. session / Elementary P.M. session • Board Room - FHESC • Topics • Evaluation of PIP (Building Capacity, Staff Trainings, Barriers, Evaluations) • FY13 Title I Family Involvement Survey Results • Prevention Center

  13. Title I • Kindergarten Round-up • Begin planning event • Must be more than just registration • School tour • Parent training on readiness skills • Strategies to assist parents in helping students • Create packet of activities to build skills • Document with invitations, agenda, sign-in sheets • Consider ordering materials out of 6152 • Treasure Bay – We Both Read series • Channing Bete – Ready for Kindergarten Kit • Lake Shore Learning – magnetic letters • Scholastic – Read to Your Bunny

  14. Title I • Student Intervention Services • New and Returning Student RegistrationPBSD 0636 • Questions about students’ living situation in order to better identify and serve homeless students • Student Residence Information (page 2) • Letters indicate the homeless code • Indicate where the student lives (check if applies): • Living in Space Not Designed for Human Habitation (D) • Hotel/Motel (E) • Shelter (A) • Awaiting Foster Care (F) • Shared Housing Due to Hardship (B) • Not in physical custody of Parent/Guardian (Unaccompanied Youth) • TrainU (available soon) and onsite training provided to enrollmentstaff by HEART - Homeless Education Assistance Resource Team

  15. Title I • Student Intervention Services • Student Residency QuestionnairePBSD 2579 distributed to all Title I schools • Hundreds were returned by families who are not homeless but have identified  needs • Questionnaires will be reviewed by Title I district staffand shared with schools

  16. Title I • Student Intervention Services • HEART - Homeless Education Assistance Resource Team • Have a homeless family or any questions regarding homeless students contact 494-1569 or PX 81569 • Website is current and has contact information for the Social Service Facilitators • New facilitator, Vernell Williams-Desrosier, joined team this year to serve the Glades area • Foster care liaison, Laura Shoemaker, is part of HEART http://www.palmbeachschools.org/sis/HEART/

  17. Title I • SES Update • Provider Evaluation – Online Survey • Onsite tutorials only • Principals and/or designees may complete survey • Each agency that tutored students on campus • Link will be emailed to principals once received from FDOE • Log-in information • Username – 50XXXX (school ID) • Password – 050

  18. Charter Schools • Quarterly Reimbursement Submissions • Due April 12th • Checklist • Request Letter • Spreadsheet • Staff Directory • Supporting Documentation • Align expenditures with SIP

  19. Title I • Q & A

  20. Title I • Title I Chat Dates • September 5th • October 3rd  • November 7th  • December 5th  • January 9th  • February 4th *** new date*** • March 6th  • April 3rd • May 1st

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