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STUDENT ORGANIZATION FUND OFFICE SOFO

STUDENT ORGANIZATION FUND OFFICE SOFO. 109 MENDENHALL STUDENT CTR 252/328-4796 FAX: 252/328-1089 parkerang@ecu.edu. Provide systematic & convenient means of recording/controlling financial and accounting requirements for registered student organizations .

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STUDENT ORGANIZATION FUND OFFICE SOFO

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  1. STUDENT ORGANIZATION FUND OFFICESOFO 109 MENDENHALL STUDENT CTR 252/328-4796 FAX: 252/328-1089 parkerang@ecu.edu

  2. Provide systematic & convenient means of recording/controlling financial and accounting requirements for registered student organizations . Assist organizations with budgeting, financial planning and financial projections Provide a proactive approach to the spending and monitoring of Student Fee Dollars. SOFO handles the following: Travel Reimbursement Student Organization Purchasing WHAT IS SOFO?

  3. HOW DO I TRAVEL USING STUDENT FEE $$?

  4. TRAVEL *OFFICIAL CONFERENCES/CONVENTIONS/ANNUAL MEEETINGS *HOTEL EXPENSES *REGISTRATION *TAXI/PARKING FEES *TRANSPORTATION

  5. Conferences, Conventions, and Annual Meetings - 4 Person Cap per trip, w/ exception of funding boards-GSC, FAFB Registration fees are funded at the early bird/pre-registration rate ONLY ($800.00 max per travel) Transportation include personal vehicles, rental vehicles, state vehicles (0.25 per mile), train, bus and airfare (350.00 per person) $150 maximum will be funded for hotel cost per room per night. Per Diem not included in Travel Expense TRAVEL (CON’T)

  6. ALL TRAVEL MUST BE PRE-APPROVED WITH THE APPROPRIATE VERIFICATION DOCUMENTATION. THERE ARE NO EXCEPTIONS! PLEASE NOTE…

  7. VERIFICATION DOCUMENTS INCLUDE: • REGISTRATION PRICES/ANY ADDITIONAL INFORMATION • CONFERENCE INFORMATION INCLUDING CONFERENCE ITENERARY • HOTEL PRICES INCLUDING TAX RATE • AIRLINE QUOTE, BUS/TRAIN PRICE • IF DRIVING PERSONAL VEHICLE MILEAGE FOR ROUND TRIP W/ SOURCE DOCUMENTING MILEAGE (MAPQUEST,ETC)

  8. All travel paper work MUST be submitted 4 weeks in ADVANCE! Travelers must attend a seminar/workshop before the trip can be funded. If this deadline is not met, SOFO WILL NOT RUSH YOUR REQUEST IN ORDER TO RECEIVE MONEY IN ADVANCE!!! ATTENTION!!!

  9. ALL REIMBURSEMENT PAPERWORK AND ORIGINAL RECEIPTS MUST BE SUBMITTED 2 WEEKS AFTER THE RETURN DATE, NO EXCEPTIONS! YOU CANNOT BE REIMBURSED FOR ANY EXPENSE, UNLESS IT HAS BEEN APPROVED BEFORE YOUR DEPARTURE. SOFO IS NOT RESPONSIBLE FOR TRIPS TAKEN BEFORE PAPERWORK IS APPROVED! REIMBURSEMENT

  10. YOU WILL NOT BE REIMBURSED IF…. • PAPER WORK IS SUBMITTED LATE OR INCOMPLETE • IF VERIFICATION DOCUMENTATION IS NOT SUBMITTED • IF TRAVELERS DO NOT COMPLY WITH THE TRAVEL GUIDELINES SET BY THE UNIVERSITY

  11. THE END

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