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Dennis Halachoff Fleet Operations Manager

Western States Highway Equipment Managers Association. 43 Annual Conference Seattle Washington Aug. 29 th – Sept. 1st. Arizona Department of Transportation Presentation. Dennis Halachoff Fleet Operations Manager. Presenter. Arizona Department of Transportation – Equipment Services.

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Dennis Halachoff Fleet Operations Manager

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  1. Western States Highway Equipment Managers Association 43 Annual Conference Seattle Washington Aug. 29th – Sept. 1st Arizona Department of Transportation Presentation Dennis Halachoff Fleet Operations Manager Presenter

  2. Arizona Department of Transportation – Equipment Services

  3. Fleet Makeup Fleet of 4,253 vehicles & other equipment with a replacement value of $227.8M Light Highway Other Equipment Heavy Highway Non-Highway Construction

  4. Fleet Makeup Replacement Code System • Average age of Fleet 9.9 years • 1,540 pieces of equipment are currently beyond economic life (37.7% of the fleet) • This represents a $63.9M replacement backlog R S T U F G H J K L M N P Q In Life Cycle Warranty 2 Years Exceeds Life ½ Life Overhauled 1 Year Based on Miles and Age

  5. Maintenance Operations PAGE LITTLEFIELD FREDONIA 14 FULL SERVICE SHOPS Shop Locations 7 SATELLITE SHOPS KINGMAN • Man-Power: • 101 Wrench Turners • 12 Lead Technicians • 89 Repair Technicians 49 Overhead • 13 Shop Supervisors • 16 Parts Personnel • 20 Office (Admin/Clerical) 12 Vacancies FLAGSTAFF HOLBROOK PRESCOTT SHOW LOW PAYSON GAME & FISH SPRINGERVILLE CAPITOL MALL AVONDALE PHOENIX MESA GLOBE YUMA CASA GRANDE SAFFORD TUCSON DOUGLAS

  6. Maintenance Operations PAGE 10 ASE Blue Seal Shops KINGMAN Capitol Mall Casa Grande Flagstaff Holbrook Kingman Page Prescott Valley Safford Tucson Yuma FLAGSTAFF HOLBROOK PRESCOTT 97 (81%) Technicians ASE Certified 18 (67%) Parts Specialist ASE Certified Equipment Services has 20% of all ASE Blue Seal Shops in Arizona CAPITOL MALL YUMA CASA GRANDE SAFFORD Technicians can receive $25.00 per month for each certification held before core or master level status. Maximum Stipend = $1000.00 TUCSON

  7. 41,852 Repair/PM Work Orders processed 3,510 of those were accomplished by Mobile Service Technicians 27,622 work orders were completed within 24 hours $5,264,871 in parts were processed 406,893 repair/service parts were issued Maintenance Operations Work Summary FY11

  8. Funding Process • During FY11 Fleet Management initiated 89 equipment buys utilizing 4 financing sources. • 489 equipment items were purchased with a combined acquisition value of $19.5M dollars • 3rd Party funded - 228 pieces of equipment - $12,485,173. • EQS funded - 137 pieces of equipment - $ 2,596,971 • User funded – 47 pieces of equipment - 1,528,101 • Federally Funded – 77 pieces of equipment - $2,896,109

  9. Funding Process Rental Rates Rental rates are based on a combination of two factors: • A fixed monthly charge to recover the cost of the Fleet Management organization • A variable usage charge based on miles or hours to recover the cost of maintaining the Fleet •  Recapitalization funds are held at a higher level and not distributed to the divisions to be later paid back to the Equipment Fund

  10. 40 Federal & State Agencies Supported Current Challenges and Impacts LUSD

  11. Current Challenges and Impacts • COPE - Commission on Privatization & Efficiency Equipment Corrosion • Environmental • Washing Equipment • Oilboot cleaning • Unsecured Funding • Renewed Hiring Freeze threat • New Employee Benefit Changes • Insurance • Retirement

  12. New Technologies Automated Motor Pool

  13. New Technologies Solar Light Bars Equipment highlights and basic features include: • 53” Argent Light bar with self-contained (14) Solaris LED light heads, four (4) solar panels, four (4) lithium-ion battery packs • Labor to install or transfer to another vehicle less than one (1 ) hour • Light bar operates from its own power. Lithium-ion batteries it can trickle charge the vehicle battery when fully charged • Wireless six-button controller with multiple light patterns and rear arrow stick pattern • A minimum of 12-hour continuous operation or 5 day/4-hour operation • Three flash patterns (increasing speed)

  14. New Technologies Solar Light Bars(cont) Equipment highlights and basic features include: • Low battery warning feature that gives the operator a visual warning the light bar batteries are below 15% charged (approximately two operating hour left) • Emergency operation from vehicle cigarette outlet when emergency switch is on • Automatic night power operation. Drops to SAE Class 2 light output for Mode 1 and 2 • ROI is projected between 12 – 15 months depending upon fuel costs and actual use

  15. New Technologies Solar Light Bars(cont) This program was recently mentioned in AASHTO News For Immediate Release Contact: Tony Dorsey Monday, June 27, 2011 tdorsey@aashto.org; 202-624-3690 State DOTs Respond to Lean Times with Technology and Innovation (Washington DC) – The high cost of motor fuels, coupled with decreases in spending for all modes of transportation, is presenting significant challenges and opportunities for state departments of transportation across the country. “Many state departments of transportation are turning to technology and environmentally sensitive solutions to cut fuel consumption, improve efficiency, and save money,” said John Horsley, executive director of the American Association of State Highway and Transportation Officials. “State DOTs are facing some of the steepest revenue declines in decades. Without these innovative solutions, the impact on the condition and performance of our roads and bridges would be even greater.” State transportation departments in Arizona, Indiana, Kansas, Michigan, and New Hampshire offer some examples.

  16. New Technologies Solar Light Bars(cont) This program was recently mentioned in AASHTO News The Arizona Department of Transportation is testing a new solar-powered system to eliminate the need to keep its vehicles idling while parked near traffic. This new technology allows emergency lighting mounted on work trucks to remain illuminated even when the engine is turned off. “Exploring innovations like solar-powered safety lighting on construction vehicles taps one of Arizona’s best natural resources – abundant sunshine – and allows the department to reduce fuel and maintenance costs for these trucks,” said John Halikowski, ADOT director of the Arizona Department of Transportation. “This is an effort with environmental, cost-savings, and stewardship benefits. It demonstrates our efforts to find new solutions for age-old challenges.” Currently, ADOT construction staff is field testing 37 trucks equipped with the new solar technology. ADOT is also participating in a program to cut the department’s annual travel by 15 percent by encouraging employees to use technologies such as videoconferencing and by implementing alternative work schedules to cut the total number of days employees spend traveling to and from construction sites throughout the state.

  17. MORE…… Current Challenges and Impacts ADOT Street-sign Warns of Rogue Panda FLAGSTAFF - Authorities in Flagstaff are assuring residents there are no rogue pandas roaming the city after some pranksters got creative with an electronic street sign. The Arizona Department of Transportation-controlled sign was set up to warn drivers not to make left turns at a busy intersection. But motorists heading to work Monday morning got an entirely different message: "Rogue panda on rampage." A passer-by reported the hacked sign to police at about 3 a.m. Monday. Transportation Department spokeswoman Mackenzie Nuno says the sign was restored to its original message by 11 a.m. She says the agency has no suspects, but she noted the hackers would have needed specialized equipment to change the sign's message. Flagstaff police Lt. Ken Koch tells the Arizona Daily Sun that citizens can rest assured there are no problems with rogue pandas in the city.

  18. Fuel, Environmental, Training & Scales Management 56 fueling locations statewide 1,200+ customers / day Largest IGA is DPS 4.4 million gallons pumped annually 103 fuel storage tanks 700,000+ gallon capacity

  19. Cost Savings per Gallon ADOT vs. Retail Diesel (0.45) Unleaded (0.44) Fuel, Environmental, Training & Scales Management Average Annualized Savings of $1,900,000

  20. Fuel, Environmental, Training & Scales Management Environmental Awareness & Technical Training

  21. Enforcement Scales Managementa successful partnership with MVD/ECD Fuel, Environmental, Training & Scales Management • 20 Ports of Entry • 87 Scales • 70 mobile enforcement scales

  22. Fuel, Environment, Training & Scales Management Issued Citations $2,053,990 FY’11 • Total Weighs 6,207,402

  23. Management Information Systems What We Do • Administer, maintain and test upgrades to our vendor-supplied Fleet and Fueling systems • Application Development • Maintain and coordinate use of systems in equipment in the field • Vehicle diagnostic equipment • Application Hosting – GAME, DEMA

  24. Management Information Systems Objectives • Provide Equipment Services a competitive advantage through the use of information • Deliver innovative solutions to improve productivity of personnel • Provide world-class customer service • Equipment Services • Other ADOT • Outside Agencies • Modernize our infrastructure and applications

  25. Management Information Systems Major Initiatives • Automated Motor Pool (AMP) • Traffic Operations Signal Warehouse • Multimodal Planning Division • Credit Card Payment Bridge • Thin Clients / Server-based computing • Snow Readiness reporting • Globe District snowplows AVL Systems

  26. QUESTIONS ? CONTACT INFO: Dennis Halachoff 602-712-7284 DHalachoff @azdot.gov THANK YOU !

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