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TAPE Preservation Workshop Outsourcing digitisation work Simon Factor, Moving Media Digital Video Labs Dublin

Structure of Session. Section 1: Digitising CarriersApproaches

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TAPE Preservation Workshop Outsourcing digitisation work Simon Factor, Moving Media Digital Video Labs Dublin

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    3. Section 1 – Digitising Carriers

    4. Preservation V Access

    5. Ways of Digitising

    6. Audio Systems Components of a basic system: Source – A/D – DAW – Storage

    7. Video Systems Components of a basic system: Source – Video Card – Edit System/Encoder Rig – Storage

    8. Film Systems Datacine Telecine Scanner

    9. Output Standards for Audio Audio: IASA, EBU – 24bit 48KHz BWF (wav) Proxy versions come in many forms AAC, MPEG II, MP3 @ kbps @ Sample Freq (Hz)

    10. Output Standards for Video Video – No agreement 8bit Uncompressed Uncompressed AVI Motion JPEG 2000 MPEG 50i MPEG II Proxy versions come in many forms

    11. Storage MM calculator: 1 hour of audio = 1 GB to store 1 minute of video = 1 GB to store (based on CD quality audio or Uncompressed AVI Video)

    12. Storage Preservation: Co-located Disk and/or Tape refreshed every 3-5 years Key objective: security and redundancy of data Key issue: high data overhead/cost and scale Access: Leased hosting – free platforms Key objective: availability Key issue: peak capacity Delivery: Duplicate External Drives Key Objective: Portability Key Issue: Security/ Damage

    13. Section 2: Outsourcing

    14. Why Outsource? Capital equipment savings Lack of internal skills Breadth of project Avoid creating redundant resources (what happens to equipment or skills once project is complete) Funding Terms Time pressure (no time to upskill or aqcuire equipment)

    15. What is available? Wide range of services - from high end film restoration to cylinder transfers Providers tend to specialise in particular fields or formats

    16. Market Structure Market Value EUR 50M 2005 Broken into three tiers: Tier I 20M - 10 companies each generating 500k – 5M – large scale companies some specialists, some Corp interests Tier II 20M – 30/40 companies each generating <500K Specialist Digitisation companies and Post Production companies Tier III 10M – 50 companies 200K –independents, handling very specific items

    17. Negotiating Prices Price drivers: Complexity of source Complexity of target file Requirements for editing, cleaning, processing Requirements for metadata generation MM Pricing Structure Per item handled Per minute encoded Per edit made

    18. Tendering for services Set technical standards RFI – process, technology, handling, past experience, approach, key personnel RFP 4 / 5 suppliers Site Visit 2 Negotiate Offer contract Split to Lots for more diverse collections Split to multiple providers for large collections

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