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2013 Annual Reporting with Fire Admin Software

2013 Annual Reporting with Fire Admin Software. SAO Statements & Schedules SAO Report Requirements SAO Report Changes What’s New in Fire Admin Release Date & Steps to Update Steps to Produce & File Report. February 18, 2014 • Spokane WA. SAO Statements & Schedules.

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2013 Annual Reporting with Fire Admin Software

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  1. 2013 Annual Reporting with Fire Admin Software • SAO Statements & Schedules • SAO Report Requirements • SAO Report Changes • What’s New in Fire Admin • Release Date & Steps to Update • Steps to Produce & File Report February 18, 2014 • Spokane WA

  2. SAO Statements & Schedules • Financial Statements (over 2M in revenue) • Fund Resources & Uses Arising from Cash Transactions • Notes to Financial Statement • Schedules • Schedule 01 Revenues & Expenditures (formerly 04/05) • Schedule 09 Liabilities • Schedule 10 Limitation of Indebtedness • Schedule 16 Expenditures of Federal Awards & State Financial Assistance • Schedule 19 Labor Relations Consultant(s) • Schedule 21 Risk Management (if self-insured) • Schedule 22 Annual Questionnaire for Accountability Audit (if under 300K in revenues)

  3. SAO Report Requirements • File within 150 days of year end (May 30th) • Fund Balances • Reserved (308.1 & 508.1) vs Unreserved (308.8 & 508.8) • “Formallimitations” is the key to reserved classification • Fund Types • General – general use funds, not classified below (000-099) • Special Revenue – apply 20% test (100-199) • Debt Service (200-299) • Capital Projects (300-399) • Trust/Agency Funds – not your funds (600-699) • Consolidate/Rollup General Funds • Your General Expense Fund, Petty Cash Fund, possibly your EMS Fund, most likely your Reserve Fund • Eliminate transfers • Online Filing • Must have account setup with SAO • Upload schedules 01, 09 & 16 • Attach or mail signed certification, notes & other schedules

  4. SAO Report Changes 2012 Report Changes • Certification • Language expanded • Notes • Capitalization policy added to Note 1E • Compliance and Accountability Note removed • Budget Note added • Title of Long-Term Debt Note changed to Debt Service Requirements • Schedule 01 Revenues & Expenditures • Formerly Schedule 04/05 2013 Report Changes • Changes to BARS Numbers • No 511s, no 526s, etc • Fund Resources & Uses Arising from Cash Transactions • Format changes • Schedule 10 Limitation of Indebtedness • Gone!

  5. What’s New in Fire Admin • Compliance with SAO reporting changes • Modified links to SAO & added link to CFDA • Committed to 2014 & 2015 • Release Date & Steps to Update • Release date is end of February 2014 • Download & unzip BARS Main Module • Download & unzip BARSReporter • Launch BARS Main Module to complete update

  6. Steps to Produce & File Report • BARS Main Module • Review Fund Types • Review Beginning Balances • Analyze Accounts • Reconcile Ending Balances • BARSReporter • Add Funds • Analyze Transfers • Add Rollup Fund & Eliminate Transfers • Enter Info, Prepare Notes & Prepare Other Schedules • Build Report • Resolve Issues & Review Report • Lock & Prepare for Filing • Then File Online with SAO • Certification (print, sign & scan) • Upload Files & Attachable Files

  7. Thanks for Attending! • StewartGanser, CPA • 509-443-3332 office • 888-534-2427 toll free • 509-952-6193 cell • stewart@biassoftware.com • www.biassoftware.com

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