1 / 28

Plan 2004

Plan 2004. Plan 2003 – Recap. Projects Team Create and Manage a Project Support Policy Project Funding / Support Create a Project Monitoring Infrastructure Volunteer Involvement in Projects Project Funding Budgets Marketing Team Vibha Positioning Vibha Branding

oria
Download Presentation

Plan 2004

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Plan 2004

  2. Plan 2003 – Recap • Projects Team • Create and Manage a Project Support Policy • Project Funding / Support • Create a Project Monitoring Infrastructure • Volunteer Involvement in Projects • Project Funding Budgets • Marketing Team • Vibha Positioning • Vibha Branding • Vibha PR & Media Strategy • Vibha Collateral

  3. Plan 2003 – Recap • Fundraising Team • Seed Money Allocation • Event Support – Walk etc • Products, ADP • Local AC Activities • 2004 Planning • Volunteer Relations Team • Assist ACs / Volunteers • Ensure continuity of the volunteer movement • Facilitate better communication • Assist Volunteers in Vibha related roles

  4. Plan 2003 – Recap • IT Team • National Website • Database Infrastructure • Applications and Transaction Management • Patron / Volunteer Intranet • COO • Operational Efficiency • Communication • Planning/Execution Process

  5. 2003 – Financial Recap • Plan 2003 • Revenue: $230K, Income: $155K • 2003 Actual (Indicators, not Final) • Revenue: $340K, Income: $280K • Increase over Plan: Rev –48%,Inc –80% • Projects Funded: $48K

  6. Vibha V Sat • V Sat Score (Max 7) • Mean: 5.42, Median: 5, % Below 5: 6.5% • Top Reason for Volunteering • Child Development: 64% • India Development: 13% • Vision, Mission of Org: 10% • Top 3 Reasons for Volunteering for Vibha • Child Development: 77% • India Development: 70% • Vibha’s Mission, Vision: 40%

  7. Vibha V Sat

  8. Plan 2004 – Projects TeamDeliverables • Project Funding – Active • Project Funding Budgets • Project Funding Goals for 2004 – April 2004 • Project Monitoring Mechanism • Project Leads Mechanism - Active • Vibha “Contract Employee” for Southern Projects - Active • Extend “Contract Employee” for other states or appoint an organization – May 2004 Decision • Vibha India Option to be evaluated and structure proposed (along with rest of Exec with other functions considered) – June 2004 (Plan)

  9. Plan 2004 – Projects TeamDeliverables • Volunteer Involvement in Projects • Enhanced communication on Volunteer Visits to Projects • Projects Documentation Team to develop projects content for Website • Adopt a Project • Analyze feasibility of this • Coordinate with Programs and Products Team, Office on mechanism

  10. Plan 2004 – Fundraising TeamDeliverables • Event/AC Account Closure (2003) • Insurance availability for Events for 2004 and 2005 • Budget, Seed Money and Reimbursements approvals for AC events • Simplified Process • Execution • Launch “Penny Drive” (Stretch Goal) • 2005 Event Planning and Ground Work • National Sponsorship Efforts (Stretch Goal) • Look into National Support for Cricket

  11. Plan 2004 – Fundraising TeamDeliverables • Walk National Coordination • Lead Identified – Mukesh Mirchandani (BA) • Walk 2004 planning/execution at Atlanta, Austin, Bay Area, Dallas, Minnesota • Improved Communication w/ reg conf calls • Early budget, seed money approvals • Early IT back end support for registrations, pledge drive and support mechanism • Coordinate National Walk Webpage and standardized template for AC Walk pages • Publicity material including images, copy • Standardized Receipting Mechanism • Design and creation of Walk Memento • T Shirt Design • Coordination of Pledge Drive

  12. Plan 2004 – Programs and Products Team: Deliverables • New Exec Position (3/7/04), Goals to be verified by new Director • Products • Close accounts and inventory for 2003 • Test and deploy Products Shopping Cart • Simple process for Online Sales / Delivery • Products for 2004 • Simple process for managing local inventory and accounts, feedback mechanism • Coordinate Web / Publicity requirements for ACs • National Products Drive (Stretch Goal)

  13. Plan 2004 – Programs and Products Team: Deliverables • ADP • Improved communication with ACs on ADP and sign ups. • Back end receipting mechanism • Bank options – Move to BofA or other based on logistical / financial requirements • Increased Patron Communication – 2 mails per year • Coordinate Publicity Material Requirement for ACs to enable them on achieving sign up goals • Improved FAQ / Forms on vibha.org • National ADP Drive (Stretch Goal)

  14. Plan 2004 – Programs and Products Team: Deliverables • New Initiatives • United Way and Foundations – Process and Mechanisms (Stretch Goals) • Automobile Donation Program • Coordination with Projects Team and Office on “Adopt a Project” Scheme

  15. Plan 2004 – Volunteer Relations Team Deliverables • Volunteer Services • Monthly Newsletters • Pro active follow up with new volunteers (inbound) until they are contacted by AC / Team • Volunteer Portal / Intranet with quick access, for information required by volunteers • Support Services as required / possible

  16. Plan 2004 – Volunteer Relations Team Deliverables • Volunteer Growth • Process for new volunteer orientation across ACs • Support ACs to increase volunteer strength – Documents and Tools • Assign “Volunteer Relations Representatives” to all ACs for communication and activity support • Enable at least six currently inactive ACs to become active • Add at least two new ACs (Stretch Goal)

  17. Plan 2004 – IT Team Deliverables • Regular Support • Enable ACs strengthen their web presence, usage • Admin of accounts, websites • Monitoring/Changing AC Content for Nat’l website • Guidance/support for Applications • Support Projects Team with multi access level document archive • Maintain Projects Website (Tech, not content) • Maintain Volunteer Portal (Tech, not content)

  18. Plan 2004 – IT Team Deliverables • Credit Card Support • Vendor Evaluation and Selection • Online Donations Page • Walk Web Page (Prior to Walk Publicity) • Registrations, Pledge Drive • NPO, Corp Teams (Stretch Goal) • New Vibha.org • Contingent to content from Marketing Team • Products Shopping Cart • Event Ticket Sales Piggy Back (Stretch Goal)

  19. Plan 2004 – Marketing Team Deliverables • Marketing Team Members required! • New Vibha.org • Content development / coordination • Vibha Publicity Material • Vibha Video (5 min) for showing at events • Vibha Marketing Collateral support • Modification of current three fold flier • Other collateral design as required / possible • Vibha PR / Media Activity • India Today Advt (Completed) • Zee TV / Other Ad for Walk (Coordination only) • News Releases to various media

  20. Plan 2004 – COO Deliverables • Exec Activity • Monitor and track progress on all national team deliverables • Fill in on an Ad-hoc basis in functions when required and if possible • Administrative Functions • Ensure Smooth Functioning of Administrative Support • Expense Management • Budgeting • Communication • Ensure that deliverables and priorities are communicated effectively • Communicate Progress on deliverables • Board – Volunteers Interaction

  21. Plan 2004 – COO Deliverables • Organizational Development • Proactively understand Organizational, Patron and Volunteer Needs and ensure that they are addressed or have a plan to address the same • Volunteer Satisfaction issues to be worked on – Reducing “unsatisfactory” experiences by at least a quarter • Vibha India – Task Owner, with deliverables from other teams (Plan due in June 04) • Ensure that Vibha Strategy is well communicated within the organization (April 04, Preliminary) • Plan 2005 • Coordinate (through VRRs) Plan 2005 by end 2004 • Plan 2005 to be announced in the first two weeks of 2005

  22. Plan 2004Revenue Outlook * Not Planned for or Worked towards

  23. Plan 2004Revenue Outlook • Planned Revenue: $266K • Plan Growth over 2003: -22% • Required Growth Rate: 20% • Required to sustain project support • Required Revenue: $408K • We need to work harder to beat our plan • Revenue Target: $408K • Each of us needs to set “Stretch Goals” to make up for the difference of $142K

  24. Plan 2004Revenue Outlook • Possible Sources of Additional Revenue • Foundations, United Ways • Products, ADP (National and AC Level) • New “Programs and Products” Function • AC Sources for Additional Revenue • One or Two additional small events • Booths • Penny Drives

  25. Vibha Priorities – V Sat • Most Critical Goal • Increase Volunteer Strength (37%) • Enhance Brand Identity (22%) • Most Critical Tasks • Marketing Collateral (57%) • Vibha.org (47%) • Increasing Volunteer Strength (58%) • Foundations / Corporations (54%) • Volunteer Intranet (52%)

  26. Vibha Priorities Addressing Them • Increase Volunteer Strength (37%) • Have Regular Meetings • Advertise meetings on local bulletin boards as well as on Meetup.com, Sulekha.com etc • Use services of VolunteerMatch.com etc • Update yourac.vibha.org with activities and contact points • Break out activities to granular levels and parse them out

  27. Vibha Priorities Addressing Them • Enhance Brand Identity (22%) • Local AC Level • Post Fliers at Grocery Stores, Local Bulletin Boards etc • Web Banners on local websites • Booths at events, stores, restaurants • National Level • Vibha Advertisements in National Media (three) • Vibha Press Releases for National and Local Media • Vibha Video for screening at events etc

  28. Plan 2004 Open Discussion: How do we achieve our stretch goals?

More Related